IR Applications at University of Saskatchewan Library: present and future

1. IR Applications at University of Saskatchewan Library: present and future David Fox Head, Information Technology Services and Technical Services Divisions University of Saskatchewan Library CARL Institutional Repository Luncheon Saskatoon, SK June 8, 2005

2. IR Applications: present and future Present • Electronic Theses & Dissertations (ETDs) Future • UofS Librarians’ Research • Aboriginal Portal documents, images • ETDs again

3. ETDs • Repository initiated in 2002 • Currently 779 TDs from 1998 - • Uses ETD-db from NDLTD • Open source software tool for building and exposing a collection of ETDs • Specific purpose IR software • Incorporates OAI/PMH • Uses ETD-ms metadata format

4. ETD-ms • An extension of Dublin Core metadata element set which adds additional specificity for the description of TDs, e.g. • Role of contributors (TD supervisor, advisory committee member, external examiner, etc.) • TD level, discipline, grantor

5. ETD-db • Captures source info from grad student • Manages the ETD development and approval process • Makes records available for harvesting in a variety of metadata formats, incl. DC, ETD-ms, MARC • Makes available local file of MARC communications records for uploading to an OPAC

6. Harvesters UofS ETDs are being harvested by (among others): • CARL OAI Harvester • OAIster • OCLC NDLTD Union Catalog • Theses Canada

7. Theses Canada Harvester Pilot Project • Pilot Project 2004/2005 to develop and test TC OAI harvester • Participants: Laval, Waterloo, UofS • Successfully completed in April 2005 with the harvesting of 693 born digital ETDs from the 3 participating universities (213 from the UofS). • TC harvested the metadata and the PDFs • These documents are now searchable in Theses Canada and AMICUS.

8. “Repatriating” ETDs from Theses Canada • All Canadian TDs for the period 1998-2002 are available freely via the TC Portal • TC licensed public access to these ETDs from ProQuest • We captured metadata and PDFs for 453 UofS ETDs from this set and added them to our own repository. • Why? To make them more accessible

9. “Repatriating” ETDs from Theses Canada UofS ETD Breakdown Born Digital (Masters & PhD: 2002- ) 286 (36.7%) Downloaded from TC (PhD: 1998-2002) 493 (63.3%) 779

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25. ETD Development Process • ETD-db includes functionality for managing thesis development workflow. We don’t use it. • Student completes thesis and defends in front of examining committee • If defence is successful student is authorized to upload thesis text and metadata to ETD-db approval queue

27. ETD Development Process • CGSR goes over the TD and metadata to ensure correct format • Student signs NL distribution license form • CGSR approves thesis and it becomes public (providing there are no availability restrictions)

29. ETD Development Process • Metadata for unrestricted ETDs is imported into the OPAC through an automated script • Unrestricted ETDs are available immediately to harvesters and search engines • With the cooperation of CGSR we have developed a process for publishing, cataloguing, and disseminating ETDs that is relatively maintenance free

30. Future IR Applications D-Space • UofS Librarians’ Research • Aboriginal Portal documents, images • ETDs again

35. Thank-you!Questions? David Fox Head, Information Technology Services and Technical Services Divisions University of Saskatchewan Library CARL Institutional Repository Luncheon Saskatoon, SK June 8, 2005