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Supervisor Resources and Guidelines for Creating a Veteran/Military Friendly Work Environment

Supervisor Resources and Guidelines for Creating a Veteran/Military Friendly Work Environment. Kimberly Grossmann – Human Resources Luisa Levario – Chancellor/EVC Provost Karolia Macias – Undergraduate Admissions Brittnee Meitzenheimer— OFSAA Inkal Nakrani – GSOE. Making Excellence Inclusive

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Supervisor Resources and Guidelines for Creating a Veteran/Military Friendly Work Environment

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  1. Supervisor Resources and Guidelines for Creating a Veteran/Military Friendly Work Environment Kimberly Grossmann – Human Resources Luisa Levario – Chancellor/EVC Provost Karolia Macias – Undergraduate Admissions Brittnee Meitzenheimer— OFSAA Inkal Nakrani – GSOE Making Excellence Inclusive Diversity Certificate Program

  2. Description of the Project Task • Create resources and guidelines for supervisors • Help supervisors to maintain a Veteran/Military member friendly work environment atUCR • Our solutions: • Develop a pamphlet for supervisors • Provide PowerPoint for training supervisors • Establish and implement a mentoring program for both veterans and their supervisors

  3. Deliverables • Pamphlet for Supervisors • PowerPoint for Supervisors • Framework for a Mentoring Program at UCR

  4. Pamphlet for Supervisors • Intent of Pamphlet • Provide supervisors with a tangible resource they can take back to the office • Highlight guidelines, resources, and information on creating and maintaining a Veteran/Military Member friendly work environment all in one place

  5. Pamphlet for Supervisors • Content • Guidelines for creating a Veteran/Military Member friendly environment • Campus Resources • Military Family Leave • PTSD/TBI Awareness

  6. Pamphlet for Supervisors • Distribution and Maintenance • New Staff Orientation • Supervisory Development Training (BCSC) • Will “live” on the HR website • HR responsible for keeping it updated

  7. PowerPoint for Supervisors • Intent of PowerPoint • Training Tool: • Supervisory unit meetings • Building Core Supervisory Competency (BCSC) • To be developed Veteran/Military Member supervisory training

  8. PowerPoint for Supervisors • Content • Military culture • The act of debriefing • Awareness of potential medical issues • Provide helpful resources

  9. PowerPoint for Supervisors • Maintenance • Available on the Human Resource website • Human Resources responsible for keeping it updated

  10. Mentoring Program • Intent of Veteran/ Military Member Mentoring Program • For all staff/faculty veterans and military members • Design to help veterans transition back into work • Provide a support group • Provide a mechanism for policy questions, resources, and training opportunities

  11. Mentoring Program • Development • Two phase mentoring program • Phase 1: e-Mentoring Program • Phase 2: Group Mentoring Program

  12. Challenges • Assigning a contact person in human resources • Updating information in PowerPoint and pamphlet • Structuring mentor program and its implementation • Recruiting mentors • Program assessment • Time commitment from supervisors, Veterans/Military Members and mentors

  13. Solutions • Less time spent considering UCR policies • Pared down ideas • Framework for Mentoring Program • Pamphlet for supervisors and departments • Group members’ perspectives considered • Maintaining resources and mentoring program.

  14. Measures: Effectiveness of the Deliverable • Survey conducted of the veteran population at UCR • Currently, there are 51 self identifying staff and faculty veterans/military members • Of these, we managed to collect 9 responses • Gave us a return rate of 18%

  15. Measures…

  16. Measures… • Supervisor Resources and Guidelines PowerPoint • Track the number of hits on the UCLC transcripts • CDEP End Year Survey • Receive feed back from supervisors • Used in departmental/organizatioinal unit meetings

  17. Lessons Learned • Resources • Current resources available at UCR and how to build upon them • Support Networks on campus • Need of additional training/resources • Team Environment • Keep idea/focus simple • Spend less time on brainstorming • Focus more time in the developing stage • How to manage time • Project • Awareness of how to assist veteran/military member colleagues to adjust to the work environment • Connecting diversity context to project

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