1. Technology Fee Awards Managing Budget and ProcessDecember 9, 2013

2. Technology Fee Proposal Process • Request for Proposals (RFP) out in Fall • Technology Fee Committee • Awards announced in November • Fall (November) • Spring (January/February) • Contingency(May)

3. Notifications • Notification Letter • Budget Spreadsheet • Acknowledgement Form • Roles • Primary Contact • Budget Contact

4. Budget Spreadsheet

5. Acknowledgement Form

6. Processing Orders • Ways to purchase • Purchase Orders • Technology Fee purchases are exempt from bid • Computer Store • Pcards • Approval • Supporting Documentation • Journals

7. Processing Orders • Department Account – 09010100 • Identify project # (e.g. 1314-05) on all orders • Purchasing Assets • Receiving and Invoices

8. Purchasing Workflow Department Processor PO Requisitions TRF FI PCard Computer Store ITR Department Purchasing FI Computer Store Telecom

9. Managing Budget • Tracking Budget • Requesting Changes • Project Completion

10. Resources • Technology Fee Website – www.itr.ucf.edu/techfee • Technology Fee Email – techfee@ucf.edu • Karen Cobbs – cobbs@ucf.edu , x30256 • Boris Escalona – Boris.Escalona@ucf.edu, x33621