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Understanding Content Management Systems (CMS): Functions and Features Explained

Content Management Systems (CMS) are essential tools that help manage workflows in collaborative environments. They support multiple users with varying access permissions to effectively create, edit, archive, and publish content like documents, images, and videos without needing HTML skills. CMS fosters improved communication, reduces redundant data input, and enhances data validity through version control. Common examples include Joomla and WordPress, providing user-friendly tools to build and maintain dynamic websites. This guide explores the purposes and main functions of a CMS.

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Understanding Content Management Systems (CMS): Functions and Features Explained

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  1. CHAPTER 2 – Content Management Systems (CMS) NUR RAZIA MOHD SURADI L2S11 019-3932846 razia@unisel.edu.my

  2. What is CMS? • A content management system (CMS) is a system providing a collection of procedures used to manage work flow in a collaborative environment. These procedures can be manual or computer-based. The procedures are designed to do the following: • Allow for a large number of people to contribute to and share stored data • Control access to data, based on user roles (defining which information users or user groups can view, edit, publish, etc.) • Aid in easy storage and retrieval of data • Control of data validity and compliance • Reduce repetitive duplicate input • Improve the ease of report writing • Improve communication between users

  3. What is CMS? • In a CMS, data can be defined as nearly anything: documents, movies, text, pictures, phone numbers, scientific data, and so forth. • CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation. • Serving as a central repository, the CMS increases the version level of new updates to an already existing file. Version control is one of the primary advantages of a CMS.

  4. What is CMS? – Different view • Content Management System (CMS) common definition #1 • The definition of a CMS is an application (more likely web-based), that provides capabilities for multiple users with different permission levels to manage (all or a section of) content, data or information of a website project, or internet / intranet application. • Managing content refers to creating, editing, archiving, publishing, collaborating on, reporting, distributing website content, data and information.

  5. What is CMS? – Different view • Content Management System (CMS) common definition #2 • Referring to a web application that provides capabilities for multiple users with different permission levels to manage web page (content) without the need to have HTML knowledge. • Below is an example of a simple CMS Application which provides web page editing capabilities:Administration or Control Panel: • Create, Edit, Publish, Archive web pages • Create, Edit, Publish, Archive articles • Create, Edit, Publish, Archive press releases

  6. Component CMS. • In a component content management system (CCMS), the content is stored and managed at the sub-document (or component) level for greater content reuse. CMS has five main functions: • Maintaining Security • Managing Objects • Managing Servers • Managing Auditing • Maintaining Reports.

  7. Purpose of CMS • Build a dynamic site with easy-to-use tools on our content management system

  8. Example CMS • JOOMLA • WORDPRESS • ? • ? • ?

  9. ASSIGNMENT 1 • Identify 2 CMS available and discuss the features provide by the CMS chosen. • Max Length – 5 pages. • You may include diagram etc • Individual work • Submit next class on Friday – 30th Dec 2011 during class

  10. THANK YOU ANY QUESTION?? Please ask me…

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