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AARHUS UNIVERSITY

AARHUS UNIVERSITY

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AARHUS UNIVERSITY

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  1. AARHUS UNIVERSITY RESEARCH MANAGEMENT AND RESEARCH SUPPORT • 1

  2. A SINGLE UNIFIED MANAGEMENT WHERE DEANS HAVE THREE RESPONSIBILITIES

  3. THE NEW RESEARCH COMMITTEE • Management Group • Dean of Science and Technology as chair • Four vice-deans for research • Director of Research Support • Secretary • Meetings every two weeks • Mission • Handling of all strategic/political university issues (including national/international issues) • Deal with interdisciplinary issues • Selection and funding of interdisciplinary centres • Preparation of items for university management board

  4. STRATEGIC WORK • Internal funding: Interdisciplinary centers, ideas programme • Research strategy: Funding, Research Management, Excellence, Visbility, Research Environment • Support strategy for researchers • AU Research Forum • Funding initiatives and links to (international) recruitment

  5. STRATEGIC WORK MATRIX

  6. HORIZON 2020 EXAMPLE • 6 expert groups were established a year ago in a bottom-up process reflecting the societal challenges • Group chairs report to Research Committee • Mapping of expertise • Selection of AU members in committees in Ministry of Research etc. • Supported by staff in strategy team and pre award • Direct contacts to mapped staff (have declared EU interest) • Direct link between briefing in general and targeted information

  7. BUILDING INTERDISCIPLINARY EXPERT GROUPS • Dialogue with heads of departments, deans, vice deans, president • Analysis of external grants • Detailed bibliometric analysis • Open call for invitation to all researchers – all were welcome to join

  8. HORIZON 2020 PATHWAYS Horizon 2020 EC DG O.G. : Other Groups AG: Advisory Group RG: Reference Group PC: Programme Committee AG O.G. PC RGM EP Council Research Committee RG AU Research Community Brusselsoffice TG Horizon 2020 Expert groups EIP JPI AU Strategy Team R & T EP: European Parliament EIP: European innovation Partnership JPI: Joint Programming Initiative TG: Task group RGM: Reference Group Member

  9. EXAMPLE: AU RESEARCH AND TALENT Administrative Center, AR Administrative Center, ST Administrative Center, HE Administrative Center, BSS Back-office: Research Support Back-office: Talent Development Back-office: International Center

  10. Director (1 AU/AUH) IT/library (3 AUH) Secretary (1 AUH) Strategy(3 AU) Post Award(5 AU) Manager of Pre Award (1 AU/AUH) HEALTH (4 AUH/2 AU) ARTS + BSS (5 AU) Science & Technology (3 AU/1 AUH) RESEARCH SUPPORT

  11. FACTS ABOUT RESEARCH SUPPORT • Started April 2002 with one person and focus on pre award • 29 staff servicing the university and hospitals and including strategy and complex post award • External funding level: 15% of total university budget – 40-50% of total research budget • FP7: +260 projects, 29 ERC grants, success rates – 20% ERC, 40% cooperation, 50% Marie Curie • Strategic focus from the start on ERC • Attracts 25-30% of all national funding

  12. PRE AND POST AWARD MATRIX

  13. PRE AWARD WORK • Funding opportunities (database) • Application strategy • Brain storming with researcher • Proof reading and helping with proposal • Forms • Budgets • Dialogue with funders • Handling partners • Templates

  14. POST AWARD WORK • Handling funder • Handling partners • Budget control • Reporting • Homepages • Advisor to coordinator • Coordination with other administrative units

  15. SUCCESS FACTORS Heavy focus on users – RSO seen as team member Training of young and experienced staff Pro-active contact to researchers Experienced and highly professional staff Knowledge of local expertise Focusing of application effort – fewer proposals and more grants Close link between strategy, proposal and project management (project life cycle) – kind of one-stop-shop

  16. THANK YOU FOR YOUR ATTENTION John Westensee, Director, AU Talent and Research, Research SupportE-mail: jwe@adm.au.dk