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eRPTS Implementation Plan

eRPTS Implementation Plan. Prepared by R. Crabtree June 2008. Phases . Define objectives, benefits and costs (SOW) Project Team (PAU) Site Preparation Data Assessment Database Build-up Implementation System Operations Change Management & Optimization.

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eRPTS Implementation Plan

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  1. eRPTS Implementation Plan Prepared by R. Crabtree June 2008

  2. Phases • Define objectives, benefits and costs (SOW) • Project Team (PAU) • Site Preparation • Data Assessment • Database Build-up • Implementation • System Operations • Change Management & Optimization

  3. Project Team (Project Action Unit) • Plans implementation, • Documents procedures and standards, • Acquires resources for implementation, • Implements and operationalizes system, • Manages problems and changes, • Monitors and reports progress, • Documents learning (mid & final evaluations)

  4. System Site Preparation • Initial, future and operations budget • Server & Workstations & Network • Layout & Workflow & Lighting • Power & Air conditioning • Backup devices & Media • Printing & Supplies & Storage • Redundancy for equipment failure • Physical Security & Risks Assessment

  5. RPT Data Assessment • Treasury Office • Tax Account Registers (RPTAR) • Tax Order to Pay (RPTOP) • Official Receipts • Statements of Account • Assessment Office • Field Appraisal Assessment Sheet (FAAS) • Tax Declaration (TD)

  6. Database Build-up • Paper Documents -> eRPTS Database • Batch Control (Barangay?) • Revision of Paper Documents • Monitoring Progress • Outsource or Taskforce • Quality/Completeness of data entry • Time: 3 to 12 months

  7. System Implementation • Base system release • Modifications (data structures and software) • Roles and security • Acceptance Test • Demonstrations (staff & officials) • Initial production • Backup and recovery test • Integrate into RP work cycle

  8. System Operations • Backups • Disaster Recovery • Database Restructuring • System Performance Monitoring & Tuning • Problem Reporting, Analysis & Tracking • Solution Implementation • System Upgrades

  9. Change Management • Communications • Mayor & Senior Managers • Vice Mayor & SB • Treasurer’s & Assessor’s Offices • Project Team & Sponsor • Training • Awareness, Operations, Reporting, Mgmt • Workforce Planning • Evaluation (mid-term & after working)

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