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Join us for the Erasmus Coordinators Workshop held in June 2012, led by Simon Darby from the British Council. This workshop covers essential audit requirements for student and staff mobility. Learn about necessary documentation, including signed agreements, learning agreements, and certificates of attendance. We'll discuss common issues that arise, reminders for audit compliance, and good practices that successful higher education institutions (HEIs) adopt. Ensure your institution meets Erasmus program expectations effectively.

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Event Title Name

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  1. Erasmus Co-ordinators’ Workshop June 2012 • Event Title • Name Audit Simon Darby

  2. Introduction • Programme of visits • Audit requirements • Common Issues • Reminders

  3. Programme of visits

  4. Programme of visits • On the spot checks; • Desk checks (now complete for 2012); • Systems/Monitoring visits; • Follow up.

  5. Audit requirements

  6. Audit Requirements students-1 • Eligibility (extract from SRS); • Signed model agreement (mandatory); • Standard form (mandatory); • Learning Agreement/Training Agreement; • Certificate of arrival, departure or attendance( mandatory - must be independently produced).

  7. Audit requirements Students - 2 • Transcript; • Final report; • Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

  8. Audit Requirements staff-1 • Proof of eligibility (mandatory but letter from HR is sufficient); • Signed model agreement (mandatory); • Standard form (mandatory); • Teaching Agreement/Training Agreement; • Certificate of attendance( mandatory - must be independently produced).

  9. Audit requirements Staff - 2 • Purpose of visit – to ensure compliance with aims of Erasmus programme; • Final report; • Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

  10. Common Issues

  11. Common Issues -1 • Model agreements – lack of; • Out of date/non standard model agreements; • Purpose of staff mobility; • Electronic signatures; • Errors in calculation of duration.

  12. Common Issues -2 • Backing information to support changes. • Loss of transcripts; • No final reports; • No proof of receipt.

  13. Exceptions If circumstances make it impossible to follow regulations: • Contact the Erasmus Help Desk with details as soon as possible • Keep documentation • Put comments on your mobility report if appropriate (e.g. for short mobilities; force majeure)

  14. Good practice

  15. Good practice • A growing number of HEIs now pass their visits with no issues raised!

  16. Thank you Simon.darby@britishcouncil.org www.britishcouncil.org/erasmus

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