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Tackling Super Bowl XLVIII A Collaborative Effort

Tackling Super Bowl XLVIII A Collaborative Effort. CASA 98 th Annual ETS Hershey PA William Dotts FDA REHS CSO NJ-DO May 13 th , 2014. Special Events Including Super Bowls. Special events and NSSE’s FDA resources, provided through request (RFA’s) from USSS state/local

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Tackling Super Bowl XLVIII A Collaborative Effort

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  1. Tackling Super Bowl XLVIII A Collaborative Effort CASA 98th Annual ETS Hershey PA William Dotts FDA REHS CSO NJ-DO May 13th, 2014

  2. Special Events Including Super Bowls • Special events and NSSE’s • FDA resources, provided through request (RFA’s) from USSS state/local • Retail Food Specialist role, training, standardization, SME’s, collaboration, other resources • FDA issued assignments demonstrate cooperative efforts: inspections, sampling, record collection & trace back activities.

  3. FDA NIMS & IMT’s • HSPD 5 All federal agencies to be NIMS compliant • ICS the established, standardized organizational structure and terminology utilized for the management of all incidents • 2009 FDA NIMS implementation work group, training based on established standards and FDA EOP

  4. Roles & Responsibilities of NJ Department of Health • Primary Regulatory Authority of the MetLife Sports Complex (State Property) • MetLife Stadium, Izod Center, Racetrack & New Racetrack and surrounding areas • Provide technical assistance, training & support for Local Health Departments (LHDs) • 100 LHDs in NJ/ ~20 LHDs in Super Bowl Zone • Coordinate efforts of State, Federal & LHDs

  5. Challenges of Super Bowl 48 • Two-State Super Bowl NJ NY Co-host • New Jersey (Game Day Activities) & • New York City Super Bowl Week Festivities • Super Bowl Blvd, Bud Light Cruise Ship, etc. • NFL Control • Limited NJ control • Vendor cross over • The Unknown • Outdated Facilities (Meadowlands Racetrack)

  6. Challenges: Super Bowl 48 Capitalism v. Public Health $

  7. NJ DOH Challenges: The Unknown • The #, Size & Complexity of NJ Temporary Food Events • # of Venues at MetLife Sports Complex? • Major Transportation Hubs • NJ Transit Rail Stations, NJ Turnpike Service Areas, etc. • # of LHDs impacted? • Additional Resources for/from NJDOH?

  8. Challenges: The Unknown Weather Conditions?

  9. Pre-Super Bowl: Initial Efforts • NJDOH Food and Drug Safety Program initial request to FDA 8/11 • Food defense concerns about Met Life Stadium • Special events coverage: pre-season game, 9/11 ten-year anniversary game B

  10. PRE-SUPER BOWL: Food Defense Initiative • Food defense presentations - 8/11 • Walk-through: - DNC management - Stadium security - FDA - NJDOH-FDSP • Facility layout/security • Assessment of potential vulnerabilities • Supplier list • Discussion use of vulnerability assessments V

  11. Preliminary Food Defense Assessment Met-Life Stadium

  12. Pre-Super Bowl: Food Defense Initiative • NJDOH inspectors conducted food vulnerability assessments at 9/11/11 and 12/11 games: - 60+ foodservice operations visited - most recommendations had been implemented • DNC’s food defense directive “to demonstrate a higher level of safety with our food supply/flow” - FIRST training required for all employees - stricter receiving/storage protocols - chain of custody for food V

  13. PRE-SUPER BOWL: INITIAL EFFORTS

  14. Pre-Super Bowl: Local Health Department Activities • Food defense grants to local health department in Somerset County Phase 1 & 2 • Food safety and defense presentations to locals on 5/13 and 8/13 FDA/USDA/NJDOH/industry/NY • Training included food defense for special events • Presentation by Indiana State HD, lessons learned • Presentations FDA/CFSAN NJ DO • Additional training in early 2014 Bergen County B

  15. PRE-SUPER BOWL: LHD OUTREACH • Newark Health Department: - met with Newark HD and foodservice management staff at Prudential Center on 1/7/14 -food defense discussion/materials - walk-through facility assessment and recommendations • Bergen County meetings: - help prepare local health for potential impact of influx of people to hotels, restaurants, mobile foods, etc. - meetings on 11/26/13 1/15/14 with FDA, USDA, NJDOH and local HD - trainings by NJDOH, FDA CER & FDA NJ DO V

  16. Pre-Super Bowl FDA Resources • Involvement/interest of FDA OCM food defense group - • RFA’s, for special events, procedure what was asked for by NJ DOH formal RFA 9/5/13 • 4 areas of resource utilization (vendors, RRFS, food defense assessments, resources) • Standing up of FDA NJ DO IMT 11/12/13 to plan, assist & implement IAP’s Sit Reps each OP

  17. Use of ICS & IMT’s Benefits of ICS • Defines Clear Roles & Responsibilities • Keeps Communications Clear • Allows for Flexibility, dynamic • Federal agencies NIMS compliant • Major Considerations • Structure of IMT • Roles within IMT • Location of IMT

  18. AEG Diana Amador-Toro Craig Swanson Nancy Rolli IC Bill Dotts DIC B. Muszynski SO B. Muszynski USDA LO P. Brown LNO B. Muszynski NWJ-DO Super Bowl XLVIIIIncident Management Team NER Liaison Officer N. Scire (NER-ERC PIO NA Operations B Dotts Planning B. Muszynski Logistics B. Muszynski Finance/Admin T. Imler Strike Team(s) FDA DOCL D. Patel Facilities & Supplies If needed Admin support If needed PWB J DeClement SITL B. Muszynski Training B. Kitay Transportation If needed RESL D. Patel Technical Specialist B. Kitay UWB J DeClement Emergencies

  19. Super Bowl XLVIII Joint Food Defense Initiatives • Food defense presentations part of overall discussions with locals in May and August 2013 • Food defense vulnerability assessments conducted 12/13-15/14 by NJ FDA, NJ DOH at transit sites, Turnpike HMS and review of DNC food defense plan at Met-Life Stadium • Review of DNC new food defense plan at MetLife Stadium Newark Penn Station Waiting Area

  20. Pre-Super Bowl:Logistics Activities • Late 11/13 credential process started • Approvals required from NJSP, FBI, NFL • Changes daily • Pre-game week and Game Day credentials • Difficulties • NFL “Large and In Charge” • Transportation and parking • Food protection priority or not? L

  21. Pre-Super Bowl:NJ DOH Retail Activities • MetLife Stadium foodservice facilities inspected 11/13 and 12/15 • NJ Turnpike, GSP, & NJ Transit stations inspected 12/13 &1/14 during food defense VA L

  22. MetLife Sports Complex Venues: • NFL Tailgate Party 11,000 attendees • Old Meadowlands Racetrack Grandstand • FOX Sports Event 800 attendees • Old Racetrack Union Square Catering - NYC • VIP Party 6,000 attendees • Izod Center (Aramark) • Super Bowl Host Committee 2,500 attendees • New Meadowlands Racetrack (Great Performances)

  23. Pre-Super Bowl NJ DOH: • 1/14 activities: - Met with the promoters and foodservice contractors - Conducted walk-throughs of the New Meadowlands Racetrack and Izod Center L

  24. Game Day -5 Joint Food Safety/Defense Training IZOD Center Representatives from the Sports Complex Venues: • MetLife Stadium • SB Host Committee • NFL Tailgate Party and VIP Party • Aramark, Delaware North, etc. L

  25. Pre-Super Bowl NJ DOH Retail: • 1/30/14 Met with PPW of the NFL Tailgate Party walk-thru at Old Meadowlands Racetrack Grandstand • 1/30/14 Met with Union Square Events and conducted walk-thru providing food for the FOX Sports Event at Old Meadowlands Racetrack Grandstand

  26. Pre-Super Bowl: • Inspectional activities included monitoring of receiving and preparation temperatures of multiple types of food products to be re-heated, stored, cooked, prepared and served during tailgating parties on 2/2/14 L

  27. Pre-Operational Assessments2/1/14 • 6 NJDOH inspectors & 3 FDA investigators • Meadowlands Sports Complex (MSC) - IZOD Center - Meadowlands Racetrack - New Meadowlands Racetrack L

  28. The Big Game Weekend • 2/1/14 and game day NJDOH & FDA inspectors conduct food safety inspections at venue sites and Stadium, Izod Center, Racetrack, Old Racetrack pre-party • 2/2/14 food safety audits by NJDOH FDSP assisted by FDA at venue sites, photos and talk about issues and potential issues. V

  29. NJDOH/ FDA Inspection Team…

  30. …NJDOH/ FDA Inspection Team

  31. Game Day -1: NFL Tailgate Party Deliveries

  32. Game Day -1: NFL Tailgate Party Deliveries V

  33. Game Day: NFL Tailgate Party 11,000 (Old Racetrack)

  34. Game Day: FOX Sports Event (Old Racetrack) V

  35. Game Day: IZOD Center Izod Center: 6,000 attendees, Aramark, multiple types of food items, pre-op inspections on 2/1/14 and on game day

  36. THE BIG GAME WEEKEND: IZOD CENTER

  37. Game Day: Met Life Stadium • 80,000 + attendees • (not including staff and security)

  38. Game Day: Met Life Stadium V

  39. Keys to Success • Professional, qualified staff • Planning, joint meetings • Specialized Inspection Form (short form) • Flexibility (changes) • Training • Appropriate Roles • Communications • Trust

  40. NJDOH/FDA NJ-DO ICC

  41. Lessons Learned • Expect the Unexpected • Be Prepared for Anything • Use of ICS • Use of Local Logistics and assets • Plan early, assemble your team • Spend time to think things through, together • After Action meeting & report

  42. When all was said and done, the SB was a great opportunity for NJ DOH, FDA, USDA and LH to work together as a team in the interest of protecting public health

  43. THANK YOU!!! US FDA NJ-DO William Dotts CSO REHS 856-783-1420 x 112 william.dotts@fda.hhs.gov v Food & Drug Safety Program NJ Department of Health 609-826-4935 loel.muetter@doh.state.nj.us

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