1. Federal Funding Sources Terry Brown Manager of Financial Programming

2. Today’s Topics • Introduction to DRPT • Discussion of Funding Sources • How to make Flexing Funds Less Painful Federal Funding Sources

3. ACRONYMS • OLGA – Online Grant Application system • TEAM – Transportation Electronic Awarded Management system • STIP – State Transportation Improvement Plan • SYIP – Six Year Improvement Plan • STP – Surface Transportation Program • TDM – Transportation Demand Management Federal Funding Sources

4. DRPT Support • Key Support Provided by DRPT Programming • Development of the Six Year Improvement Plan • Development of the STIP • Liaison with VDOT • Support with Financial Questions • Contracts • Reimbursement Requests Federal Funding Sources

5. DRPT Grant Program Overview • Grant Cycle • November through January – grantees apply for funds through OLGA • February 1st – due date for all grant applications for next state fiscal year • June – CTB approves final SYIP • October – new 09-13 STIP issued • Throughout the year • Flexing of funds • Issuance of Grant Contracts • Issuance of Reimbursements Federal Funding Sources

6. DRPT State Grant Programs • State Aid Grant Programs • Operating Assistance • Capital Assistance • TDM/Commuter Assistance • Demonstration Project Assistance • Technical Assistance • Intern Program • Transportation Efficiency Improvement Funds (TEIF) Federal Funding Sources

7. DRPT Federal Programs • Federal Aid Programs • FTA Section 5303/5304: Metropolitan & Statewide Planning • FTA Section 5310: Transportation for Elderly Persons and Persons with Disabilities • FTA Section 5311: Rural and Small Urban Areas • FTA Section 5316: Jobs Access and Reverse Commute Program (JARC) • Federal Surface Transportation Program • FTA Section 5317: New Freedom Program Federal Funding Sources

8. 5307 5309 SAFETEA-LU Funds are available each year based on Federal Register Grantee must apply in TEAM, notify DRPT, then contract for State match will be processed Available FTA Funding Federal Funding Sources

9. Mandatory Flexes of FHWA Funding • Flexible STP or Equity Bonus Funding • Requires no initial request from grantee • Once flexed, DRPT will notify grantee • Grantee must apply in TEAM, notify DRPT, then contract for State match will be processed Federal Funding Sources

10. Programming of FHWA Funds Federal Funding Sources

11. Available FHWA Funds • CMAQ or RSTP funding • Can either be flexed to FTA, OR • Can be executed and administered through DRPT • If administered by DRPT, funds must be obligated by FHWA. Federal Funding Sources

12. Requirements for Flexing FHWA Funds • Must be in TIP • Must be in STIP • Must be in SYIP • We must have the UPC • We must have the funding source and the year the funds were allocated in the VDOT SYIP. Federal Funding Sources

13. To Flex Your FHWA Funds Federal Funding Sources

14. Best Case Scenario • In the following slides, HRT calls DRPT and asks for their Traffix funding. • HRT knows their UPC – T1823. • They know the year of the funding – fy 2008. • They know the source of the funding – RSTP funds. • Let’s see how things work out for them. . . Federal Funding Sources

15. Best Case Scenario Federal Funding Sources

16. Best Case Scenario Federal Funding Sources

17. Best Case Scenario • Since everything was properly reflected in the VDOT SYIP and the VDOT STIP, Traffix is in good shape. • They could now flex these funds to FTA if they wished to. • Due to the ongoing nature of the program, however, the funds will be obligated through the FHWA and administered through DRPT. Federal Funding Sources

18. Most Common Scenario • In the next two slides, we’ll look at Fairfax County’s Commuter Assistance Program. • We know their UPC – T160 • They know the year of the funding – fy 2008. • They know the source of the funding – CMAQ funds at 80%. Federal Funding Sources

19. Most Common Scenario Federal Funding Sources

20. Most Common Scenario Federal Funding Sources

21. Most Common Scenario • Upon review of the VDOT systems, the project is funded in the SYIP, but there are no obligations in the STIP. • As we dug further, we found that there were also no obligations in the TIP. • Thus, both the TIP and the STIP have to be amended prior to DRPT being able to get Fairfax County their funding. • This is an estimated 3 month process. • TIP amendment requested 4/25/08. Federal Funding Sources

22. Most Challenging Scenario • The worst case scenario seems to be when a program has been omitted from the VDOT SYIP. • The SYIP is the checkbook for the agency. If a program or project is omitted, it may be very difficult to find unallocated funding to dedicate to it once the SYIP is approved by the CTB. Federal Funding Sources

23. Most Challenging Scenario Federal Funding Sources

24. Challenges to Receiving Your Federal Funding • Incorrect estimates • Incorrect obligations • Incorrect allocations • Not in TIP Federal Funding Sources

25. If funds have been flexed, you’ll apply for your grant on the FTA website, TEAM. When the FTA has approved your grant, you contact DRPT Programming Division and we will issue your contract for the state match. If you wish for DRPT to administer your federal grant, we will apply to VDOT for an authorization from the FHWA to give you your money. You’re Finally Ready! Federal Funding Sources

26. QUESTIONS? Terry Brown Manager of Financial Programming terry.brown@drpt.virginia.gov 804-786-1722 Federal Funding Sources