FOCUS

1. FOCUS Please silence all alarms, pagers, and cell phones. Thank You

3. Tracking the Audit Process Presented by: Kathy Trahan Baton Rouge Community College Ed Stiles Lyondell-Citgo

4. This Session should Benefit • -Any New Ground Breaking Program • -New and Established Programs That Want to Assure Quality Instruction • -Faculty Development • -Increase Industry Participation by Generating Confidence in Their Program

5. The Program Audit Process Developed to Assess the Community and/or Technical College’s Compliancewith the Requirements andGuidelines of the Louisiana PTEC A.A.S. Degree Program

6. The Scope of the Audit Designed to Measure the Program Components

7. Audit Team Is Comprised Of: • Members of PTEC advisory board • PTEC program educational provider – other than the institution being audited • A representative of the LCTCS office

8. PTEC Stakeholders • - Industry • - Institutions and Administrators • - Instructors - Students

9. What Do You Do With It Once You Have It? • * Final Report Gives Feedback to • Program Supporters * Gives Institution an Action Plan to Address Specific Gaps • * Gives a Time-line to Complete Action Items

10. PTEC • Louisiana Community & Technical College System • Program Audit Process • Flow Diagram

11. Roles ProcessSteps Dates worked with PTEC Regional Committees, schools and LCTCS auditors Need for audit exists Date & timeframe identified Regional Advisory Committee Auditors identified Audit date finalized Audit Leader Audit Leader assembles findings into final report Audit Final Report sent to LCTCS, Advisory Committee & State Advisory Committee Pre-audit conference is held to divide/ assign audit areas Audit Date provided to Educational Institution Audit Team Audit close-out is held to relay initial findings Audit is conducted LCTCS Provides feedback to Educational Institution LCTCS reviews findings Action plan sent to advisory committee LCTCS & School Develops action plan to address gaps Educational Institution No Audit Self-assessment is conducted Provide Advisory Committee & LCTCS quarterly progress updates No Work Assigned action items from audit Yes Action item complete? Yes Date acceptable

12. *Louisiana State PTEC Advisory Committee - Chaired by Industry*State Advisory Board - Reps from Industry Regional Chairs* LCTCS (Louisiana Community and Technical College System)* Governor’s Office* Board of Regents The Louisiana Players

13. Advantages of Endorsing the Audit Process + Assists in Developing and Maintaining a Quality Program + Builds Confidence in the Program So That Industry Has Proof That Standards Are Met + Use Sections of the Audit All Year to • Support the Process and Cut Down Audit Time + Maintains Continuity Among Endorsed Institutions and Thereby Encourages Articulation + Gives Direction to the Administration

14. Advantages of Endorsing the Audit Process Continued + Assures That a Vehicle Exists to Address Revisions to Curriculum + Gives GCPTA Documentation That Enables Them to Continue to Endorse Your Institution + Graduates Are As Promised + Strongly Encourages Internships • + Gives a Point of Reference for Program Improvement

15. Flexibility of the Audit Tool • Intensive One-time Visit • Audits Designated Sections • Example: • Industry Interviews – Enlarged and Printed on School Letterhead.

16. Ed Stiles • SJC Audit Process Flowchart • SJC Program Audit Process • SJC PTAC Audit Tool

17. This Concludes our Presentation Any Questions ???