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NAU’s PeopleSoft Academic Catalog

NAU’s PeopleSoft Academic Catalog. An Interactive Online Experience!. Your Presenter. Andrea Stalker Team Lead for Registrar’s Office Business Analysts Andrea.Stalker@nau.edu (928) 523-3818. Northern Arizona University. University “Quick Facts” Undergraduate Population: 14,500

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NAU’s PeopleSoft Academic Catalog

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  1. NAU’s PeopleSoft Academic Catalog An Interactive Online Experience!

  2. Your Presenter Andrea Stalker Team Lead for Registrar’s Office Business Analysts Andrea.Stalker@nau.edu (928) 523-3818

  3. Northern Arizona University University “Quick Facts” • Undergraduate Population: 14,500 • Graduate Population: • Over 40 campuses Systems Overview • PeopleSoft 9.0 Campus Solutions (Split with HCM Complete in June 2013) • PeopleTools 8.5.2

  4. Presentation Objectives: • How/Why we moved from a “traditional” catalog to a PeopleSoft Academic Catalog • Benefits of the new design for administrative users and the public • Back-end table modifications - Overview • Front-end data display - Overview • Reporting capabilities • Lessons Learned • Next Steps

  5. Why change?

  6. To “5” Reason we Updated our Academic Catalog 1 2 3 4 5

  7. Alignment with Curriculum

  8. Enhanced Reporting Capabilities • Internal Data Integrity/Reporting (in our SIS) • Course Impacts • Changed courses and impacted plans • Deleted courses and impacted plans • Inactivated courses and impacted plans • Identify courses NOT required in any plan (liberal studies, etc) • Plan Impacts • Deleted plans (may be embedded/referenced in another plan) and impacted plans • Identification of plans with specific attributes (minor req’d, addl admissions requirements, etc) • Data Warehouse Reports (for our Colleges) • All of the above reports by college (to support curricular design), plus… • College/Dept courses that exist in other college/dept plans as required • College/Deptcourses that exist in other college/deptplans as optional • Courses that require a specific grade within a given plan

  9. How we built the Academic Catalog:The Simple Version

  10. Building Blocks for the Catalog: Sections

  11. Templates

  12. Plan Builder Fashion Design Degree “Engine”ering Degree Computer Science Photography Degree

  13. New Academic Catalog Design The Slightly Less Simple Version

  14. Academic Plan Table Attributes, Requirements, Descriptions

  15. Academic CatalogAdditional “Plan/Program level” details • Career Data • Marketing Description/Plan Image • Academic Description • Link to additional information • Accreditation details • Units for completion • Cum/Major GPA • Math Requirement (specific class) • Plan-specific Attributes

  16. COMING SOON: • Student Learning Outcomes to display for each plan/subplan • Plan association logic (deriving text for addl information)

  17. Custom Tables the “Builder” tools and Setup tables

  18. Catalog “Builder” Tools Sections, Templates, and Plans

  19. Section Groups/Sections“Builder” Tool

  20. Shared Section “Builder” Tool

  21. Template “Builder” Tool

  22. Plan “Builder” Tool (Parent Record)

  23. Plan “Builder” Tool (Plan Record) Types of Plan Detail • Shared Section • Plan Data • Text Catalog • Course Data • Free Form Text

  24. Plan “Builder” Tool (Plan Record)

  25. Plan “Builder” Tool (Plan Record)

  26. Plan “Builder” Tool (Plan Record)

  27. Plan “Builder” Tool (Plan Record)

  28. Setup Tables

  29. Setup TablesOpportunities to minimize development involvement • Accreditation Agencies • Section/Section Groups • Plan Categories (on search pages) • Text Catalog entries • Attributes • Requirements

  30. Setup Tables Each plan type must choose a “use option”

  31. Views, Views, and more Views From PeopleSoft Tables to the Web

  32. Bring it all together: Technology • Java (Spring MVC Framework) • Java Persistence API (JPA) • Hibernate • Apache Lucene • Hibernate Search • Ehcache • Oracle views • jQuery / jQuery Mobile • wget

  33. Bring it all together: Lessons Learned • What worked • Look and feel • Search • JPA/Hibernate • Ehcache • Archive • Could be improved • Pieces of layout embedded with data • Search optimization • Index child data

  34. APPENDIX A: A New “Landing Page” Links to the Catalog Search Pages and “Secondary” Catalog Pages

  35. Academic Catalog – A New “Landing Page”Secondary Pages and College Links Navigation: http://catalog.nau.edu/

  36. Academic Catalog – A New “Landing Page”Current and Previous Academic Catalog Access

  37. Academic Catalog: Search Entry Points

  38. Enhanced Search Capabilities Comparing Degree Programs at NAU

  39. Search Capability: Picking up where Degree Search left off

  40. Degree Compare:Compare Up to Three Different Plans Comparisons can be made across all plan types!

  41. Degree Comparison Elements • Data Compared includes: • Academic Description • Unit Overview • Emphasis, Minor or Certificate Requirements • Additional Admissions Requirements • Minimum Units for Completion • Maximum Math • GPA • Foreign Language • Link to Progression Plan, or Program of Study (for Graduate Plans).

  42. APPENDIX B: Demo SlidesNew 5 Tab – Standardized Display From Careers to Campus

  43. Standardized Display of Information Every Plan, Every Time

  44. New 5-Tab Design

  45. Standardized Display TemplateHeader Area

  46. Career Information: Tab One • Career Information displays: • Marketing Description • Career Opportunities, and • Career Paths Information on this tab was initially developed through NAU’s marketing department.

  47. University Requirements: Tab Two • University Requirements displays plan-specific information. Variations of this information will be displayed for: • Bachelor Degrees • Master’s Degrees • Doctoral Degrees • Minors • Certificates • This information is created in ONE location and shared across each plan for which the information is applicable

  48. Overview: Tab Three • The OVERVIEW section displays the following: • High-level, bulleted list of requirements • Specialized overview • A “multi-use” statement about courses counting for more than one requirement • Minimum units for completion • GPA Details (if applicable) • Maximum Math required • List of applicable plan attributes • Link to Progression Plan or Program of Study

  49. Details: Tab Four • The Details section provides in-depth information on: • Admissions Requirements (if applicable) • Major Requirements (including any “subsections”) • Language Requirements (if applicable) • Specialized Plan Sections (such as Teacher Preparation, Fieldwork Experience, Study Abroad details, etc.) • General Electives • Additional Information

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