Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting

1. Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project Manager October 23, 2007

2. PIMS Vision Users Business Drivers • Identify and track individual students & staff • Meet state and federal reporting requirements • Streamline data collection process/reduce LEA burden • Provide users with easier access to data • Create central data repository for all key data • Security and privacy • Deliver information to users based on role, need and authorization • Support automated data exchange through SIF • Support automated data exchange through e-Transcript • Use nationally recognized data standards - NCES, SIF, etc. • Track student progress from PK to K-12 to Post- Secondary • Improve data quality • Inform and support executive decision making • Support Return on Investment (ROI) analysis • Parents and Students • Policy Makers / Legislators • Higher Education Administrators • Alternative Schools / Juvenile Institutions • Workforce • PDE Administrators • LEA Administrators • Researchers • Principals • Teachers Unique Student ID Unique Staff ID Enterprise Data Model Data Collection/Vertical Reporting Data Warehouse Reporting and Analysis Data Exchange (SIF and e-Transcript) Access and Presentation Security Features of PIMS Data Sectors • Student ▪ Staff • Course ▪ District • Program ▪ Financial • Assessment • PK • K-12 • Post-Secondary • Workforce • Birth – Age 3 • Adult Basic Education 1

3. PIMS Year 1 Schedule and Timeline – March 2007 thru August 2008 4/2007 5/2007 8/2007 12/2007 10/2007 7/2007 9/2007 11/2007 1/2008 2/2008 4/2008 5/2008 6/2008 3/2007 6/2007 3/2008 7/2008 8/2008 Data Submission Pilot Requirements Analysis Data SubmissionTraining Year 1 Planning Infrastructure Acquisition and Implementation Collection #1: Student Enrollment Data Collection #2: Staff Data Collection #4: Child Accounting Data Collection #3: Course Data Special Collection: NGA High School Graduation Rate PIMS Visioning Year 2 + Planning Standard Report Development Custom Report Development Custom Reporting Requirements Reporting Training SIF Pilot Today 2

4. Initial PDE Applications in scope for PIMS 8

5. PIMS Templates by Reporting Date 4

6. PIMS 2007-08 Data Collection Schedule * Pennsylvania will begin public reporting of graduation rates using the new National Governors Association’s cohort graduation rate definition beginning with the class of 2010 (these students were ninth graders in 2006-07). This graduation rate calculation requires individual student level data. Since PDE to date has not collected student level data, PDE needs to reach back and collect the first time ninth graders from the 2006-07 school year. While this is not a formal PIMS data collection, PIMS will be leveraged for this initiative. 5

7. PIMS Pilots • 14 LEAs participated in PIMS non-SIF Pilot for October data submission • Non-SIF Pilot will continue for subsequent data submissions, including initial Staff data submission • Expect Pilot LEAs to submit staff data in late October 2007 • SIF pilot planned for Spring 2008 with three pilot LEAs 8

8. PIMS Project Governance PIMS Steering Committee (Secretary of Education and Cabinet) PIMS Advisory Group* Intermediate Units (IUs) PIMS Project Team PDE Data Council LEA PIMS Administrators PDE Staff LEA SIS Vendors * - Representatives from key stakeholders - IUs, LEAs, SIS Vendors, Principals, and Teachers Superintendents, Principals, and Teachers 7

9. PIMS – Future Scope • PIMS Steering Committee to determine scope • Potential scope areas: assessment, safe schools, migrant, special ed, early childhood, postsecondary • eTranscripts • Rollout Cognos business intelligence tools, leveraging eScholar’s metadata framework, to PDE and LEA users for ad hoc reporting and data analysis • Provide SIF infrastructure at state level using Edustructures solution for those LEAs who wish to use vertical reporting and student locator framework functionality 6

10. PIMS Project Resources • Project website: http://www.pde.state.pa.us/PIMS • PIMS User Manual Volume 1 and 2 • Who Reports Whom • Who Reports What • PIMS Training Information • Special Grad Rate Collection Information • Informational and Training Webinar Recordings • PIMS Access Database • PIMS help desk: RA-PIMSHelp@state.pa.us • EdHub PIMS Community coming soon and will include new level 1 PIMS help desk 9

11. Questions and Discussion 10