ELD Assessments and School City Tucson Unified School District

1. ELD Assessmentsand SchoolCityTucson Unified School District English Language Development Assessments Created on 11/28/2016 Language Acquisition Department Tucson Unified School District Updated 11/2016

2. OBJECTIVES • By the end of this training, participants will be able to successfully enter student answers to English Language Development assessments through scanning or manual entry into School City for teacher monitoring and reteaching.

3. Topics • Log into School City • Place work order for School City application and scanner installation • Print answer sheets • Scan answer sheets • Manually enter scores • View score results

4. School City online vs School city installed School City online School City installed What can you do with School City application installed? What can you do with School City Online? • Print answer sheets (bubble sheets) • Manually enter answers • View assessment results • Scan answer sheets (bubble sheets)

5. Use School City online 1. Log into School City

6. Log into School City • Browser recommendation is CHROME

7. Find the School City link from TUSD intranet : http://intranet/ Scroll down and look on the lower right side of the intranet for the School City link

8. Or type this URL address http://tusd1.schoolcity.com (and make it a favorite on your browser menu) Enter your TUSD credentials. (This is the username and password to log into your computer and email.)

9. 2. Place work order for School City application and scanner installation

10. Create and Submit a Work-Order to Install the Scanner for Avenues and SchoolCity app • To request installation of the scanner and app at your site, do the following: • Create and submit a track-it work order on  the intranet. • Name the room location of the scanner. • Specify the computer that is connected to the scanner.

11. Instructions to Create a Work Order Visit this link to start your work order (link only works within the district):  http://trackit/ • Click on VIEW MY WORK ORDERS 2. Click on ADD A NEW WORK ORDER

12. Instructions to Create a Work Order, con’t Example: • Type the following information into the “Note section” • “Please click on the link below to view instructions on how to install the Avenues Scanner and SchoolCity App on my computer. http://edweb.tusd1.org/dpalomino/scanner/” • Hit Submit

13. Use School City online 3. Print Answer Sheets

14. Print Answer Sheets Go to School City online http://tusd1.schoolcity.com and log in

15. Print Answer Sheets Select Assessment

16. Print Answer Sheets Filter for the Assessment • Optional - Change your role, if you have more than one role and role change is needed • Select Assessment • Make sure year is 2016-17 • Select the District tab (Important-if District tab is not selected, Collection tab will not appear.) • In Collection tab, choose a grade level under the ELD (If only Subject tab is visible, under Subject, choose ELD) Click REFRESH See next slide for a visual of the items to filter.

17. Print Answer Sheets Filter to find the Assessment 1 2 4 5 3 Hit refresh button after filters are selected

18. Print Answer Sheets Find the assessment and click on Print icon

19. Print Answer Sheets Drill down to select students Clicking on the sign expands to the specific school, teacher, classroom, or student. Clicking on the □ will select everything below. Clicking on □by school will select all teachers and their students. Clicking on □ by teacher will select all students. Clicking on □ by student will select just the student. Another method: Click on the dropdown menu to filter and then click Refresh.

20. Print Answer Sheets Select student(s) and click on Print Answer Sheets

21. Print Answer Sheets Answer sheets will appear in PDF file Then click on the Print icon.

22. Print Answer Sheets Tips on using the answer sheet • Avoid wrinkling answer sheet so that it scans smoothly through the scanner. • Tell students to bubble “I” on answer sheet rather than “J”, which is what Avenues uses. • Avoid making marks in the QR code , which contains student information. • Answer sheets can be printed from any computer with access to School City online.

23. Use School City Scan Application 4. SCANNING Answer sheets

24. SCANNING ANSWER SHEETS Watch online video of scanning using the Brother Scanner.

25. SCANNING ANSWER SHEETS If previous slide of video did not work, try viewing this video. Otherwise, continue to next slide.

26. SCANNING ANSWER SHEETS Go to the computer connected to the scanner and log into School City Scan Application with your TUSD credentials

27. SCANNING ANSWER SHEETS As in the video, click on Configure, Detect - choose TW-Brother, and then Save.

28. SCANNING ANSWER SHEETS • Click on Bulk Scan • This will scan several tests of different grade levels and units at the same time. • Place the bubble sheet with bubbles face up and the QR Code entering the scanner first. Start Bulk Scan

29. SCANNING ANSWER SHEETS Review Scan results Scanning error If scanning errors result, try scanning the answer sheets a few more times. Sometimes that works. If not, enter answers manually. Successful scanning Make sure to scroll across the page to check all answer results. Then look for the highlighted yellow errors. BLK means blank for no answer.

30. SCANNING ANSWER SHEETS Fixing errors Click on Image Preview to see what was bubbled. Double-click on the yellow box to make changes.

31. SCANNING ANSWER SHEETS Optional - Click on Show Answer sheet

32. SCANNING ANSWER SHEETS Click on Upload Results

33. Use School City Online 5. Manually enter answers

34. Manually enter scores • When to manually enter answers? • Answer sheets gets damaged and will not scan. • No access to print answer sheets and students have to write down answers. • Students struggle with bubbling in the answer, so teacher/tester enters the answers for them.

35. Manually enter scores • Log into School City Online • Go to Assessment and filter for the test. (See topic 3 – Print Answer Sheet for directions on filtering for test) • Next to the test, click on the fifth icon called Score Online

36. Manually enter scores Filter to the school, teacher, and Period. Click Refresh. Then enter the answers, click save and next.

37. Use School City online 6. View results

38. View Results Go to School City online http://tusd1.schoolcity.com and log in

39. View Results Click on Reports

40. View Results Click on Test Results

41. View Results 1. Click on the Assessment down arrow to filter to the test needed. 2. See next slide to see a visual of filter options.

42. View Results - Make sure the Year is current. - Under Subject dropdown, choose English Language Development. - Then choose a test from Assessment dropdown. Click APPLY. 1 3 2

43. View Results

44. View Results Note: If you are an itinerant teacher and have more than one school, you can filter for a School and then click REFRESH. Remember • Pretests are not aligned to standards. View pretests for proficiency level—beginning, intermediate, advanced. • Unit tests are aligned to standards. • Resource teachers can filter results by school or classroom. • Results appear only for tests that have been scanned or manually entered.

45. View Results Example of TEST RESULTS tab. Click on the colored part of the pie chart or on a student’s name for more information.

46. View Results Example of STUDENT RESPONSE tab.

47. View Results Example of Standard Analysis

48. View Results In the ITEM ANALYSIS tab, click on the colored bar or pie will hyperlink to more information.

49. Further Support • Avenues wiki - http://avenues4eld.pbworks.com • Language Acquisition • 520-225-4600 • Li-Lin English, David Palomino, Catherine Espinoza • School City Customer Support • 800-615-0254 • School City TUSD • Will Brock william.brock@tusd1.org Created on 11/28/2016