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Jean Bradford Serials and Inter-library Document Supply, University of Bristol

Explore the vital role of serials, budgeting strategies, collection management, and moving to online resources at University of Bristol. Learn about the library services, budget allocation, and criteria for selecting electronic subscriptions.

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Jean Bradford Serials and Inter-library Document Supply, University of Bristol

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  1. Jean BradfordSerials and Inter-library Document Supply, University of Bristol UKSG Serials Resource Management Seminar 12th October 2005.

  2. Outline of this presentation • Information about the University of Bristol • Information about Information Services • Why are serials so important • Budgeting and financial management • Collection management • Management of our e-resources • Any questions

  3. The University of Bristol • International community dedicated to learning, discovery and enterprise • A world leader in research and a member of the World Universities Network and of the Russell Group of Universities

  4. Some facts and figures • 45 Academic departments, 15 research centres • Over 11,000 undergraduates • Over 3,500 taught postgraduates • Over 2,000 research postgraduates • More than 5,500 staff of whom 3,000 are academic staff or academic related staff

  5. Information Services • Library services are delivered through 13 Branch Libraries • Arts and Social Sciences Library (ASSL) is the largest and also includes central administration functions • Serials Section is based in ASSL

  6. Serials at the University of Bristol • Over 8800 e-journals are listed in our e-journal database • The list of print subscriptions contains 3,648 titles • We receive many serials as gifts • Use Aleph 500 as the library management system and use the Aleph Serials Module to control our print subscriptions

  7. People Involved in Serials • 1 senior library assistant (FTE) plus Checkin assistants • Librarian in charge • Director of Library Services controls the budget • Content group advises on how the book and serials budget should be spent

  8. Why Are Serials Important? • We spend a lot of money on them – the easy answer • They are very important to the staff and students of the university

  9. Budgeting and Financial Management • Approx £2.5 million comes to the Library for purchases of all kinds • Serials are paid for before everything else • The rest is divided between buying books, binding and Inter-Library Loans

  10. Share Between Headings, 2004-2005 Not Yet Available

  11. Budgets • When we are drawing up our budgets we do not know what the prices for our serial subscriptions will be • We have to make a guess! • You cannot easily reduce spending on serials

  12. Collection management • The serials you subscribe to need to be kept under review – applies to both print and electronic subscriptions • You need a process for this. Sometimes it is done on a small scale, e.g by one department ,or, as we have done this year, all the titles to which we subscribe have been reviewed

  13. Some criteria for selecting our serials • Relevance to current teaching • Relevance to current research • Existing strengths and special collections • Academic significance • Known or likely demand from users • Intellectual level • Price • Language

  14. Some additional criteria for electronic subscriptions • File formats • Operating systems • Technical requirements • User support

  15. Serials review • Process is lengthy. Time is needed to consult users • Must time the decisions so that it is possible to cancel something if you want to

  16. Moving from print+online to online only • Users like e-journals – they can access them from anywhere they are and at any time • Users don’t have to spend time finding things in the Library • We are short of space and print take up a lot of room • Print can be away at binders, misshelved, left lying in the Library…

  17. However in the electronic world… • More than one user can access the title (usually) • You need to check the contract you have with the supplier • To check if you can cancel or change • To check what arrangements are to access the archives Print+online has been seen as a “safe” option

  18. Promotion of e-journals • Branding is very important to us • We currently have a separate database for e-journals and our Library Catalogue only includes our printed resources • We are implementing Metalib and SFX to improve the way in which our users can access all our resources

  19. Metalib and SFX • More information about Metalib at Bristol is at http://www.bris.ac.uk/is/library/metalib • And about SFX at http://www.bris.ac.uk/is/library/metalib/get-it.html

  20. Managing e-journals • Bibiliographical information must be recorded • What does the subscription cover – the years available to us, is it all full text or just abstracts or tables of content?

  21. Managing e-journals • Contractual obligations – for an example of what a licence may look like see the NESLi2 Model Licence at http://www.nesli2.ac.uk/model.htm • Verde details at http://www.exlibris.co.il/verde.htm

  22. Authentication • IP Address • Athens • Shibboleth – see http://shibboleth.internet2.edu/ • Article in Ariadne - http://www.ariadne.ac.uk/issue43/mcleish/

  23. Developments in publishing • Institutional repositories – Bristol’s is called Project Rose http://www.bris.ac.uk/is/projects/rose/ • Others are being developed – see Project SHERPA http://www.sherpa.ac.uk/ • Open access publishing

  24. And finally… • Print+electronic will go hand in hand for some time, however electronic will be the dominant format • Serials are a team operation • Sources of help are available especially the e-mail list owned by UKSG - lis-ejournals. Another useful one is lis-serials. See Jiscmail home page http://www.jiscmail.ac.uk/

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