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[Exercise Name]

[Exercise Name]. After Action Conference. Agenda. Introductions & Opening Remarks Exercise Summary Items Identified AAR Review Improvement Plan Development Next Steps. Introductions. Your name Your organization Your role during the exercise One key success during the exercise

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[Exercise Name]

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Presentation Transcript

  1. [Exercise Name] After Action Conference

  2. Agenda • Introductions & Opening Remarks • Exercise Summary • Items Identified • AAR Review • Improvement Plan Development • Next Steps

  3. Introductions • Your name • Your organization • Your role during the exercise • One key success during the exercise • One key challenge during the exercise

  4. Exercise Summary [Insert a brief description of the exercise including the scope, objectives (including Target Capabilities, activities, and scenario used to achieve objectives), ]

  5. Exercise Objectives [Insert Exercise Objectives] • Objective 1 • Objective 2 • Objective 3

  6. Scenario Synopsis [Insert brief summary of the exercise scenario]

  7. Key Strengths and Accomplishments [Insert the key strengths from the exercise]

  8. Key Areas for Improvement [Insert the key areas for improvement from the exercise]

  9. Report Section Section 3: Analysis of Capabilities Section 4: Conclusion Appendix A: Improvement Plan Appendix B: Lessons Learned (Optional) Appendix C: Participant Feedback (Optional) AAR Review and Approval [Review the exercise AAR with participants and solicit feedback on its contents] Report Section • Appendix D: Exercise Events Summary Table (Optional) • Appendix E: Performance Ratings (Optional) • Appendix F: Acronyms

  10. Report Approval Process • Decision by consensus • Unresolved issues (e.g. consensus not attained) • Consider compromises • Refer to Exercise Directors • Exercise Directors consult with applicable agency head

  11. Improvement Plan Development • Divide into groups • Select a group leader and recorder • Discuss each lesson learned • Turn recommendations to actions • Provide actions to facilitator • Reconvene to brief actions to entire group

  12. Writing Improvement Actions • Determine action needed to fix the problem • Choices • No further action; already fixed • No further action; not worth fixing • Accept recommendation as is • Choose new action—if so, write it

  13. Writing Improvement Actions • Generally plans, policies & procedures, training, equipment & facilities, outreach and inter-agency coordination, exercises • All follow-up actions must have: • What must be done (an action e.g., a verb) • Who will do it (agency and POC) • When it will be done (specify reasonable date)

  14. Sample Improvement Action Template • Use these templates as suggestions for refining recommendations. You need not match the wording exactly. • (Who) will prepare/revise ________ plan to (correct what?) by (when). • (Who) will prepare/revise ________ policy or procedure to (correct what?)(when). • (Who) will conduct training for (group) in (what?) so that ________ by (when). • (Who) will obtain/repair _______ equipment/facilities so as to __________ by (when). • (Who) will conduct _________ study/analysis to __(action required)___ so as to _______________. • (Who) will convene a working group of ___(people/agencies)___ to __(action required)__ so as to correct ___(what)___.

  15. Improvement Plan Matrix

  16. Action Brief Please indicate: • Which items require no further action • Recommendations with no change to actions • Changed or new actions and why Facilitator will record revised actions.

  17. Wrap-up Next Steps • Memo report • Follow-up progress meeting Closing Comments

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