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Insights into the Evaluation Process of IST Proposals: A Comprehensive Overview

This document provides a detailed examination of the evaluation process for IST proposals, outlining the key actors involved, evaluation criteria, and systematic procedures followed. It covers the roles of independent evaluators, rapporteurs, and the European Commission in evaluating R&D and SM proposals. The text emphasizes the importance of adherence to legal, ethical, and EU policy frameworks while detailing post-evaluation steps. It serves as an insider's guide to understanding the dynamics of proposal assessment and offers essential guidelines for successful submissions.

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Insights into the Evaluation Process of IST Proposals: A Comprehensive Overview

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  1. Evaluating IST Proposals Marios D. Dikaiakos, Ph.D. Assistant Professor of Computer Science University of Cyprus Representative to the Program Committee of IST 1

  2. Summary • The Evaluation Process: An Overview • Criteria for Evaluation • An insider's view of Evaluation • The ISTC 2

  3. The Evaluation Process: Key Actors • European Commission • Independent Evaluators • Rapporteurs • EC/EP Auditors 3

  4. The Evaluation Process: Basic Steps • Briefings: General and Area-Specific • Evaluation of Proposals • Consensus Meetings • Panel Meetings 4

  5. The Evaluation Process: After Steps • Preparation of Results, Statistics • Submission of Results to the ISTC • ISTC Meeting: • Presentation of "Big Picture" • Discussion of Results • Bilateral Talks-Negotiation • "Reserve" Lists 5

  6. Evaluation Procedures R&D Proposals • Evaluation of Part B - anonymity - by all evaluators • If needed, consensus meetings • Evaluation of parts A and B SM Proposals • All parts are evaluated together 6

  7. Summary • The Evaluation Process: An Overview • Criteria for Evaluation • An insider's view of Evaluation • The ISTC 7

  8. Eligibility Criteria • Legal, Administrative: Checked by the Commission. • Specific Set assessed by Evaluators • Within the scope of the "call" • Respect for ethical principles (privacy, pornography, racial profiling, etc.) • In line with EU policies • Appropriate Industrial Participation 8

  9. Weights & Thresholds Example: RTD, AL II.1.1 weight threshold S&T quality/innovation 4 3 EU Added value 1 2 Contrib. social objectives 1 _ Econ. Devt Prospects 2 3 Resources, partners, etc. 2 2 9

  10. Weights & Thresholds Example: Accompanying Measures weight threshold S&T quality/innovation 2 3 EU Added value 3 4 Contrib. social objectives 2 _ Econ. Devt Prospects 2 _ Resources, partners, etc. 1 2 10

  11. Scientific/Technological Quality & Innovation • Quality: relevance to objectives of KA and LA AND • Degree of innovation AND • Adequacy of Approach 11

  12. Community "Added value" and contribution to EU policies • European Dimension: truly European approach, not just coordinated effort of parallel national or regional activities. AND • EU Added Value: complementarity of expertise from different countries 12

  13. Contribution to EU policies • Policies for Internal Market, Regional Development, social protection, SMEs OR • Policies for standardization, interoperability, competition, taxation, IPR protection, liability and consumer protection OR • Policies for security, trust management, privacy protection, electronic signatures 13

  14. Contribution to Community Social Objectives • Quality of life in working conditions and access to wide range of services OR • Health and Safety in design of future systems OR • Contributions to employment prospects and skills development OR • Contribution to enhancing the environment and conserving natural resources 14

  15. Economic Development and S+T prospects • Usefulness, range of application, quality of exploitation plan: clear value and economic potential? AND • Stategic Impact: adequate scale and innovativeness to have broader impact OR • Contribution to European Technological progress 15

  16. Resources, Partnership + Management • Quality of Management: Credible Milestones? Monitorable Objectives? AND • Partnership: technology providers + users AND • Appropriate resources 16

  17. Summary • The Evaluation Process: An Overview • Criteria for Evaluation • An insider's view of Evaluation • The role of the ISTC 17

  18. Rules of "Thumb" • Take Community directives at face value. • If not clear what they mean, ask! • Write "honest" proposals: • Have clear goals and go for them • Do not over-charge • When writing, be punctual and to the point • Do not propose just for the sake of it. • Consortium formation. • Respect deadlines. 18

  19. Summary • The Evaluation Process: An Overview • Criteria for Evaluation • An insider's view of Evaluation • The ISTC 19

  20. The IST Committee • What it is? • When does it convene? • How it can be helpful to you? • Who are the representatives: • M. Dikaiakos, UCY • S. Hadjisophocleous, CYTA • How to get in contact with us: • istcrep@ucy.ac.cy 20

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