Oral Presentation Techniques - PowerPoint PPT Presentation

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Oral Presentation Techniques

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  1. Oral Presentation Techniques

  2. Oral Presentation Techniques: Objectives • To introduce the key factors for successful presentation delivery • To prepare effective visual aids • To deliver successful presentations • To evaluate presentation delivery Oral Presentation Techniques

  3. 4 Key Factors for a Successful Presentation 1. Timing 2. Attention span 3. Personal approach 4. Practice Oral Presentation Techniques

  4. 1. Timing Do not ramble on during apresentation Remember: One Minute per Slide as Guideline Oral Presentation Techniques

  5. 2. Attention Span: Audience attention fluctuates Voice Repeat ideas ATTENTION key Jokes TIME Oral Presentation Techniques

  6. 3. Personal ApproachPersonal features of the presenter can make or break presentation A. Gesture B. Voice C. Eye Contact D. Breathing Oral Presentation Techniques

  7. 3A. GestureImportant in non-verbal communication • Emphasize points • Highlights • Audience attention • Vary gesture • Important • position of speaker • position of transparencies • not to much movement Oral Presentation Techniques

  8. 3B. VoiceCritical part of a verbal presentation • Volume - speak to be heard • Modulation - vary the voice • Pause - make emphasis with pause Oral Presentation Techniques

  9. 3C. Eye ContactLook at each member of your audience • Involvement • Trust/support • Interest • Spontaneous reaction Oral Presentation Techniques

  10. 3D. BreathingBreathing during presentation is different from normal breathing • Breathing deeper for • volume • control • emphasis • Don't lose your breath or you will drown in mid-air Oral Presentation Techniques

  11. Elements of an Oral Presentation • Good visual aids • Logical sequence Oral Presentation Techniques

  12. Why we need visual aids ? • crystallize ideas • keep speaker on track • generate interest • help information retention Use visual aids to maximize the effectiveness of your presentation Oral Presentation Techniques

  13. Visual Aid Rules • Keep it simple • Minimize words • Use large fonts • List key points • Use exact phrasing • Use color • Prepare handouts Oral Presentation Techniques

  14. Prepare a Presentation in aLogical Sequence • Situation • Theme • Storyline • Storyboard • Master • Production • Practice Oral Presentation Techniques

  15. 1. SituationConsider the audience carefully • How big? • Who? • Level of knowledge? • Level of interest? • Resistance? • Time? Oral Presentation Techniques

  16. 2. ThemeDefine your theme in one short sentence • Be concise • Direct Oral Presentation Techniques

  17. 3. Storylinebreak down your theme into major parts Theme Approach Findings Problem Recommendation Definition Storyline Oral Presentation Techniques

  18. 4. Storyboardvisualize the storyline into a storyboard Theme Problem Findings Approach Recommendation definition Oral Presentation Techniques

  19. 5. Masterfinalize the flow of the presentation • Finalize data • Sketch all diagrams—clarity • Conclusion • Check for logic • Consultation • Rehearsal Oral Presentation Techniques

  20. 6. Production • Allow plenty of time for production • One key message per slide! • 5 rules when preparing visual aids: • 1. Keep it simple • 2. Minimize words • 3. List key points • 4. Make letters large • 5. Use exact phrasing Oral Presentation Techniques

  21. 7. Practice!Adequate rehearsal is essential for a good presentation • Development of each visual • Transition • Self-confidence • Timing Practice Makes Perfect Oral Presentation Techniques

  22. 8. Evaluation • After every presentation EVALUATE • Did the audience “get” the key points? • Were the visual aids clear and useful? • Were the questions relevant? • When possible use written evaluations Oral Presentation Techniques

  23. Conclusion • Any professional can become an effective presenter. • Knowledge is not enough. • Being able to communicate is equally important. • Investing time and effort in improving presentation skills is “always rewarded”. Oral Presentation Techniques