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Oral Presentation - PowerPoint PPT Presentation


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Oral Presentation. The feasibility report is a written document but the project leader or analyst is expected to give an oral presentation to the end user The most critical requirements for the analyst who gives the oral presentation are:

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Oral Presentation


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    1. Oral Presentation The feasibility report is a written document but the project leader or analyst is expected to give an oral presentation to the end user The most critical requirements for the analyst who gives the oral presentation are: Communication skills and knowledge about the candidate system that can be translated into language understandable to the user The ability to answer questions, clarify issues, maintain credibility and pick up on any idea or suggestion

    2. The presentation may aim at informing, confirming or persuading • Informing: • This simply means communicating the decision already reached on system recommendations and the resulting action plans to those who will participate in the implementation • No detailed findings or conclusions are included • Confirming: • A presentation with this purpose verifies facts and recommendations already discussed and agreed

    3. No supportive evidence is presented to sell the proposed change, nor is there elaborate reasoning behind recommendations and conclusions • Although the presentation is not detailed, it should be complete c) Persuading: • This is a presentation pitched toward selling ideas-attempts to convince executives to take action on recommendations for implementing a candidate system

    4. Here are some points on how to give oral presentation • Rehearse and test your ideas before the presentation.Show that you are in command. Appear relaxed • Final recommendations are more easily accepted if they are presented as ideas for discussion • The presentation should be brief, factual, clear and interesting. Skill is needed to generate enthusiasm and interest throughout the presentation • Use good organization. Distribute relevant material to the user and other parties in advance

    5. Visual aids(graphs, charts) are effective if they are simple, meaningful and imaginative. An effective graph should tell what is to be communicated • Most important, present the report in an appropriate physical environment where the seating pattern, visual aid technology and refreshments are all available The most important element to consider is the length of the presentation. The duration often depends on the complexity of the project and the interest of the user group