Formatting Text and Paragraphs

1. Formatting Text and Paragraphs 2 Chapter

2. 2 2-1 Using Bold, Italic, and Underline 2-2 Changing Fonts 2-3 Changing Font Sizes 2-4 Changing Text Case 2-5 Changing Font Colors 2-6 Applying Highlights 2-7 Applying Text Effects 2-8 Using Format Painter 2-9 Clearing Formatting 2-10 Creating Bulleted Lists Formatting Text and Paragraphs

3. 2 2-11 Creating Numbered Lists 2-12 Using Quick Styles 2-13 Changing Paragraph Alignment 2-14 Changing Line Spacing 2-15 Revealing Formatting Marks 2-16 Adding Space Before and After Paragraphs 2-17 Changing Indents 2-18 Displaying the Ruler 2-19 Using Tab Stops Formatting Text and Paragraphs

4. Using Bold, Italic, and Underline You can call attention to text in your document by using the bold, italic, or underline effects. You can apply these effects using similar steps: • Select the text you want to emphasize. • On the Home tab, in the Font group, click the button of the effect you want to apply. Skill 1.2

5. Changing Fonts To change a font: • Select text to be changed. • On the Home tab click arrow next to the Font box. • Point to various fonts to view formatting change. • Click on desired font. Skill 1.2

6. Changing Font Sizes To change a font size: • Select the text to be changed. • On the Home tab click arrow next to the Font Size box. • Scroll list of font sizes. • Click on desired font size. Skill 1.2

7. Changing Text Case To change text case: • Select the text to be changed. • On the Home tab click the Change Case button. • Select a text case option from the menu to apply it to the text. Skill 1.4

8. Changing Text Case Skill 2.4 Skill 2.4

9. Changing Font Colors To change font color: • Select the text to be changed. • On the Home tab, click the arrow next to the Font Color button. • Click the desired color from the color palette. Skill 2.5

10. Applying Highlights To highlight text: • Select the text to be highlighted. • On the Home tab, click the arrow next to the Text Highlight Color button. • Click the desired color. Skill 2.6

11. Applying Text Effects To apply text effects: • Select the text you want to change • On the Home tab, click the Text Effects button. • Select a pre-designed option from the gallery. Skill 1.6

12. Using Format Painter To use format painter: • Select the text that has the formatting you want to copy. • On the Home tab, click the Format Painter button. • Select the text that you want to apply the formatting to. Skill 1.7

13. Clearing Formatting To remove formatting from text: • Select the text you want to remove the formatting from. • On the Home tab, click the Clear Formatting button. • Clear Formatting does not remove highlighting. Skill 2.9

14. Creating Bulleted Lists Used when text is best displayed as a list rather than a paragraph. Use a bulleted list when text does not have to display in a specific order. Bullet – Symbol that displays before each item in the list. Click the Bullets button arrow to define a new bullet style. Skill 2.9

15. Creating Bulleted Lists To create a bulleted list: • Select the text to be changed to a bulleted list. In order to appear as separate items, each item must be followed by a hard return. • On the Home tab, click the Bullets button.

16. Creating Numbered Lists Used when text is best displayed as a list rather than a paragraph. Use a numbered list when it is necessary to display text in a specific order. Turn off numbering feature by pressing [Enter] twice. Click the Numbering button arrow to change the numbering style. Skill 2.10

17. Creating Numbered Lists To create a numbered list: • Select the text to be changed to a numbered list. In order to appear as separate items, each item must be followed by a hard return. • On the Home tab, click the Numbering button.

18. Using Quick Styles Includes character and paragraph formatting. Formats headings, body text, and other document elements consistently and easily. Existing Quick Styles can be modified, and new styles can be created. Skill 2.12

19. Using Quick Styles To apply a Quick Style to text: • Select the text to be changed. • On the Home tab, click the More button. • Select a Quick Style from the Quick Style gallery.

20. Changing Paragraph Alignment Press [Ctrl] + [L] to left align. Press [Ctrl] + [E] to center text. Press [Ctrl] + [R] to right align. Press [Ctrl] + [J] to justify text. Paragraph alignment refers to the position of text in regard to the left and right margin. Paragraph text is typically left aligned.Columns of numbers are typically right aligned.Titles are often centered. Skill 2.13

21. Changing Paragraph Alignment To the alignment of text: • Click in the paragraph you want to change. • On the Home tab, click an alignment button.

22. Changing Line Spacing Press [Ctrl] + [1] to single space text. Press [Ctrl] + [2] to double space text. Line spacing – white space between lines of text. Default line spacing changed to 1.08 in Microsoft Word 2013 to help with readability of online documents on a number of devices, including tablets and smart phones. Skill 2.14

23. Changing Line Spacing To change line spacing: • Select the text you want to change. • On the Home tab, click the Line Spacing button. • Select the number of the spacing you want.

24. Revealing Formatting Marks Press [Ctrl] + [Shift]+ [8] to display formatting marks. Display hidden formatting marks to verify document formatting. Formatting marks do not print. Skill 2.15

25. Revealing Formatting Marks To display formatting marks: • On the Home tab, click the Show/Hide button. • The formatting marks are displayed in the document. • Click the Show/Hide button again to hide the formatting marks.

26. Adding Space Before and After Paragraphs Paragraph spacing – white space between paragraphs. Default paragraph spacing in Microsoft Word 2013 is 0 points before, and 8 points spacing after. Add and remove space before and after paragraphs by selecting the Add Space Before Paragraph option or the Remove Space After Paragraph option. Skill 2.14

27. Adding Space Before and After Paragraphs To change Spacing before or after paragraphs: • Select paragraph(s). • On the Home tab, click the Line Spacing button. • Select an option. Skill 2.16

28. Changing Indents To change the indentation of a paragraph: • Click in the paragraph you want to change. • On the Home tab, click the Increase Indent button to indent one level. • On the Home tab, click the Decrease Indent button to reduce the indent one level.

29. Displaying the Ruler To display the ruler: • On the View tab, click the check box next to Ruler so a check mark appears. • To hide the ruler, click the check box again so the checkmark disappears. Skill 2.18

30. Using Tab Stops Tab stop – Location along the horizontal ruler. Indicates how far to indent text after pressing the [Tab] key. Double click ruler to display Tabs dialog box. Skill 2.18

31. Using Tab Stops To set a tab stop: • Select paragraph(s). • Click the tab selector at left of horizontal ruler until desired type is displayed. • Click the horizontal ruler where you want to set the tab. Skill 2.18

32. Using Tab Stops To clear a tab stop: • Select paragraph(s). • Drag tab marker down and off the ruler. To move a tab stop: • Select paragraph(s). • Drag tab marker to the right or left to its new position. Skill 2.19

33. Key Terms Bold Italic Underline Font Serif fonts Sans serif fonts Points Change Case command Highlighting Text effects Format Painter Bullet Numbered list Quick Style Paragraph alignment Line spacing Formatting marks Ruler Tab stop