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Formatting characters and paragraphs

Formatting characters and paragraphs. Unit objectives Change the appearance of text by applying character formatting Align text by using tabs Format paragraphs by using alignment buttons, adding borders, and applying bullets and numbers to lists

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Formatting characters and paragraphs

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  1. Formatting characters and paragraphs Unit objectives • Change the appearance of text by applying character formatting • Align text by using tabs • Format paragraphs by using alignment buttons, adding borders, and applying bullets and numbers to lists • Change paragraph indents, line spacing, and paragraph spacing

  2. Topic A • Topic A: Character formatting • Topic B: Using tabs • Topic C: Paragraph formatting • Topic D: Advanced paragraph formatting

  3. Character formats • Use font, font size, and font styles • Use buttons on the Formatting toolbar

  4. Activity A-1 Using the Formatting toolbar

  5. Font dialog box

  6. Activity A-2 Using the Font dialog box

  7. Character effects • Select the word or phrase to format • Choose Format, Font to open the Font dialog box • From the Effects section, select the options you want to apply • Use the Text Effects tab to apply animations • Use the Character Spacing tab to change the space between letters • Click OK

  8. Activity A-3 Applying character and text effects

  9. Highlight tool • One-time use: • Select the text to be highlighted. • Click the Highlight button to apply highlighting. The tool is automatically turned off. • Multiple use: • Click the Highlight button. • Select the text to be highlighted. • Continue to select text for highlighting. • Click the Highlight button to turn it off.

  10. Activity A-4 Highlighting text

  11. Repeating character formatting • Choose Edit, Repeat Font Formatting • Press F4 • Press Ctrl+Y

  12. Activity A-5 Repeating formatting in a document

  13. Finding formats

  14. Activity A-6 Formatting multiple selections simultaneously

  15. Formatting multiple selections simultaneously (Movie)

  16. Format Painter button • Select text whose format needs to be copied • Click • Select text to be formatted

  17. Activity A-7 Using the Format Painter

  18. Reveal Formatting task pane

  19. Activity A-8 Using the Reveal Formatting task pane

  20. Applying built-in character styles • Choose Format, Styles and Formatting to display the Styles and Formatting task pane • Select the text to be formatted • From the Pick formatting to apply list, select the desired style

  21. Creating a character style • In the Styles and Formatting task pane, click New Style • In the Name box, enter a name for the style • From the Style type list, select Character • Under Formatting, select desired formats for the new style • Click OK • Select the text to be formatted • From the Pick formatting to apply list, select the new style

  22. Activity A-9 Applying character styles

  23. Topic B • Topic A: Character formatting • Topic B: Using tabs • Topic C: Paragraph formatting • Topic D: Advanced paragraph formatting

  24. Tab stop types

  25. Activity B-1 Examining tab stops

  26. Custom tab stops • Display the ruler, if necessary • Select paragraphs where you want to set tabs • Click to select the type of tab • Click a position on the ruler to place the tab stop

  27. Activity B-2 Setting and moving a custom tab stop

  28. Clearing custom tabs • Select the paragraph to be affected • Drag the tab indicator off the ruler and into the text area

  29. Activity B-3 Clearing and setting other types of tabs

  30. Tabs dialog box

  31. Activity B-4 Setting a tab and leader in the Tabs dialog box

  32. Topic C • Topic A: Character formatting • Topic B: Using tabs • Topic C: Paragraph formatting • Topic D: Advanced paragraph formatting

  33. Paragraph alignments • Left • Centered • Right • Justified

  34. Activity C-1 Using paragraph alignments

  35. Borders and Shading

  36. Activity C-2 Applying borders and shading

  37. Bullets and numbering • To insert bullets: • Select the paragraph • Click • To insert numbering: • Select the paragraph • Click

  38. Activity C-3 Adding bulleted and numbered lists

  39. Picture bullets

  40. Activity C-4 Editing bulleted and numbered lists

  41. Outline numbered lists • Select the text to be formatted • Choose Format, Bullets and Numbering • Click the Outline Numbered tab • Select the numbering style • Click OK

  42. Activity C-5 Adding an outline numbered list

  43. Topic D • Topic A: Character formatting • Topic B: Using tabs • Topic C: Paragraph formatting • Topic D: Advanced paragraph formatting

  44. Indent markers First Line Left Indent Right Indent Indent marker marker marker Hanging Indent marker

  45. Activity D-1 Setting left and right indents

  46. Hanging indents • Select the paragraph, or paragraphs, you want to affect • Drag the hanging indent marker to another position on the ruler

  47. Activity D-2 Setting a hanging indent

  48. Creating a new line • To create a new line without losing the hanging indent, press Shift+Enter

  49. Activity D-3 Comparing new lines and paragraphs

  50. Paragraph dialog box

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