1. School Census Summer 2013Overview Jim HaywoodProduct Manager for Statutory Returns

2. Spring Release 2013 - School Census Summer 2013: Key Dates • Census Day: • 16th May 2013 • Age: • Age as at 31st August 2012 • Attendance: • Pupils aged 4 to 15 • 1st January 2013 to 31st March 2013

3. Spring Release 2013 - School Census Summer 2013: Key Dates • Exclusions: • 1st September 2012 to 31st December 2012 • Eligibility for Free School Meals: • End dates after 16th May 2013 (Summer Census Day) are treated as no end date • Records current between 18/01/2013 (the day after Spring Census Day) and 16/05/2013 (inclusive) • Bursaries: • Off roll or on roll on 16th May 2013 • 1st August 2012 to 16th May 2013 (inclusive)

4. Spring Release 2013 - School Census Summer 2013: Filesets • On Release (and any re-release): • Content of Fileset 130 will be copied to the SIMS .net folder • Fileset 130 will NOT be copied to the DMS • The files in the SIMS .net folder will be used by the Census applications • Import of Fileset after Release: • If a Fileset is made available after the release it will be given a higher version number, e.g. 132, and can be imported into the DMS • Where a Fileset with a version higher than 130 has been imported into the DMS it will be used instead of the version 130 files in the SIMS .net folder

5. Spring Release 2013 - School Census Summer 2013: Bursaries • Only two types of learner support are included in the Return: • Vulnerable Group Bursary Award • Discretionary Bursary Award • Restriction: • Maximum of one of each per Academic Year per Secondary School • Dates: • Off roll or on roll on 16th May 2013 • 1st August 2012 to 16th May 2013 (inclusive)

6. Spring Release 2013 - School Census Summer 2013: YSSA • Youth Support Service Agreement (YSSA) in Student Details • Has replaced Connexions Assent • Some schools have applied the patch to copy the Connexions Assent setting to YSSA • Not applicable to Primary Schools

7. Spring Release 2013 - School Census Summer 2013: YSSA • Youth Support Service Agreement (YSSA) in Bulk Update • Available for Update Data Item but not for Student Population 7

8. Spring Release 2013 - School Census Summer 2013: Eligible for FSM • Country of UK: • Records for all UK Countries are included in the Return • Only UK Country of blank or England are relevant for FSM Every 6 aspect of Pupil Premium • So it is important for schools to check the indication of another UK country like Wales is correct, as such FSM records will be ignored for Pupil Premium

9. Spring Release 2013 - School Census Summer 2013: Attendance • 4 Year Olds: • Attendance is collected for 4 year olds in the same way as it is for older pupils, but the DfE is actually only interested in whether they are present or absent for each of the relevant sessions • Therefore, there is no need for schools to collect reason for absence for 4 year olds

10. Spring Release 2013 - School Census Summer 2013: Removed/Replaced • Removed: • Pupil Disability • Replaced: • Eligible for FSM on Census day has been replaced by Eligible for FSM records • Connexions Assent replaced by Youth Support Services Agreement

11. Spring Release 2013 - School Census Summer 2013: Hours for Early Years • One Panel in School Census and one route in SIMS: • Dividing the entry of Early Years Hours by age groups was helpful for earlier Censuses, but is no longer helpful as SEN is now also relevant to cohorts • We now provide a single panel in Census and as single route in SIMS and these include columns and filters for relevant factors

12. Spring Release 2013 - School Census Summer 2013: Details Reports • Eligibility for Free School Meals: • Free School Meal Eligibility report is new to the Summer Census

13. Spring Release 2013 - School Census Summer 2013: Details Reports • Absentees: • Absentees report is designed to reflect the DfE view on persistent absence in the Census Return - fewer absences used to indicate persistent absence

14. Spring Release 2013 - School Census Summer 2013: Reasons for Including Leavers • Leavers are including if one or more of the following historical items are available for the pupil: • Attendance • Exclusions • Bursary • Eligibility for FSM: • Eligibility records are included for leavers, but it is not a reason for including a leaver as leavers do not attract Pupil Premium • NB: If a pupil transfers from one school to another during the collection period the new school should make sure they report any FSM eligibility in the collection period, even where it is a period before they arrived at that school, otherwise they could miss out on Pupil Premium

15. Thank you for your time