Cru-x

1. 5/20/2012 1 Cru-x/LDR Mike Robicheau NATCA Art. 48 Rep

2. 5/20/2012 2 What Modules Are in Cru-x Program? CruSupport CruOps CruBrief

3. 5/20/2012 3 Cru-Quality was a module. NATCA received an Article 7 Briefing on 9/17/03 for AT Quality Assurance. AT Quality Assurance will replace Cru-Quality A few issues to work out.

4. 5/20/2012 4 CruSupport Maintain employee and facility data Process time and attendance records (T&A) Process personnel actions (SF50, SF52) Track time off awards, physicals, and so on���

5. 5/20/2012 5 CruOps Manages shift schedules Provides a duty board Maintains position logs (7230-10) Keeps a daily record of facility operation (7230-4) Performs daily tracking (LDR) CruOps shall automatically sign on air traffic operations employees at the beginning of their assigned shifts. CruOps will automatically sign the employees off at the conclusion of their assigned shifts. Any changes to sign in/sign out times, including flexi time changes, and any leave or other changes to an assigned shift, cannot be accepted by the system unless approved by the person performing watch supervision. MOU #504 which is the Cru-x addendum addresses Cru-Ops.CruOps shall automatically sign on air traffic operations employees at the beginning of their assigned shifts. CruOps will automatically sign the employees off at the conclusion of their assigned shifts. Any changes to sign in/sign out times, including flexi time changes, and any leave or other changes to an assigned shift, cannot be accepted by the system unless approved by the person performing watch supervision. MOU #504 which is the Cru-x addendum addresses Cru-Ops.

6. 5/20/2012 6 CruBrief Registers, manages, and archives mandatory briefing items. Coordinates approvals. Facilitates Union Impact and Implementation (I&I) bargaining. Processes on-the-job training forms (3120-25,26). Provides radar replay.

7. 5/20/2012 7 Who Can Currently Use Cru-x? CPC�s NOTAM Specialists Traffic Management Coordinators Under this MOU these are the BUE�s covered. NATCA does have other Bargaining Units it represents which have their own MOUs.Under this MOU these are the BUE�s covered. NATCA does have other Bargaining Units it represents which have their own MOUs.

8. 5/20/2012 8 Who Can NOT Use Cru-x? Staff Specialists (Unless using an older version prior to March 2002.) Hopefully an agreement on staff specialist will be reached sometime in the near future.Hopefully an agreement on staff specialist will be reached sometime in the near future.

9. 5/20/2012 9 What is LDR? Labor Distribution Reporting LDR requirements are contained in DOT Order 2700.37 Policy states: The FAA will collect paid hours worked by each employee, manager, and executive against identified projects and activities. No manager may excuse employees from compliance with this LDR policy. Data resulting from the collection of employee time against projects and activities must NOT be used for individual employee performance management. Management will use existing processes and procedures to manage employee performance.Policy states: The FAA will collect paid hours worked by each employee, manager, and executive against identified projects and activities. No manager may excuse employees from compliance with this LDR policy. Data resulting from the collection of employee time against projects and activities must NOT be used for individual employee performance management. Management will use existing processes and procedures to manage employee performance.

10. 5/20/2012 10 How does Cru-x and LDR relate? Cru-x collects data in a negotiated format (LDR project and activity codes) Cru-x is the software that stores, reports and analysis LDR data and Time & Attendance The Cru-Ops Duty Board Reports LDR. Discuss passive and active users.Discuss passive and active users.

11. 5/20/2012 11 How is CPC LDR time recorded? YY0100 � ATC Duties CB0100 � CIC Duties MA0400 � Article 17 Duties MA0500 � Article 48 Duties TN0200 � Attend Training TN0700 � Perform/Receive Training

12. 5/20/2012 12 When will your facility see Cru-x ? Just completed Cru-Support Delphi testing (9/16) and all facilities should be on version 3.08. Currently testing Cru-Support 3.09 in the 18 test facilities. CruOps scheduled for testing in test facilities in November. Almost all facilities currently use CruSupport. You might not see it, but you getting paid by it.Almost all facilities currently use CruSupport. You might not see it, but you getting paid by it.

13. 5/20/2012 13 What do you need to do locally? Establish ground rules Enter into negotiations Append agreements to National MOU as a local MOU Select a Subject Matter Expert Append any agreements to National MOU as a local MOU # 12 of the questions and answers document. #20 of the MOU states: The Parties at the local level will each designate Subject Matter Experts (SMEs) for each facility to resolve issues in their facility and coordinate with the Regional Focal points. These SMEs should forward their input to the Regional Focal points. The Regional Focal points will be responsible for resolving/elevating issues in their Region that cannot be handled locally and for providing input to the MSDT through the Bug Tracking system and/or TelCons. These duties shall be tracked in accordance with Article 17 of the Parties� CBA. Append any agreements to National MOU as a local MOU # 12 of the questions and answers document. #20 of the MOU states: The Parties at the local level will each designate Subject Matter Experts (SMEs) for each facility to resolve issues in their facility and coordinate with the Regional Focal points. These SMEs should forward their input to the Regional Focal points. The Regional Focal points will be responsible for resolving/elevating issues in their Region that cannot be handled locally and for providing input to the MSDT through the Bug Tracking system and/or TelCons. These duties shall be tracked in accordance with Article 17 of the Parties� CBA.

14. 5/20/2012 14 What does the MOU call for you to negotiate locally? Settings of �on position� list alert parameters in CruOps Physical location of computers Access to the FAA Intranet for these computers -location of computers to be utilized by the bargaining unit for access to Cru-x and access to the FAA Intranet for these computers-location of computers to be utilized by the bargaining unit for access to Cru-x and access to the FAA Intranet for these computers

15. 5/20/2012 15 Make sure when negotiating these alert parameters you discuss the bottom box. You don�t want different supervisors/CICs changing this every time they log in. Negotiate it once and run with it. In the older version, these alert settings applied to Time off position. i.e. breaksMake sure when negotiating these alert parameters you discuss the bottom box. You don�t want different supervisors/CICs changing this every time they log in. Negotiate it once and run with it. In the older version, these alert settings applied to Time off position. i.e. breaks

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17. 5/20/2012 17 What other items to negotiate? Access Levels Schedule issues Training requirements Sign In/Sign Out Parameters Discussion on the Duty Board Location of additional workstations

18. 5/20/2012 18 What are the Access Levels? Administrative Officer Office � T&A Clerk � Office T&A Clerk � Other � �� Cru-x may be the single greatest violation of your privacy in the FAA. You can prevent violations of your bargaining unit�s privacy by understanding access levels. Access rights in CruSupport are assigned In the facility based on an employee�s position level in accordance with Privacy Act requirements. Rights assigned to each level are system-assigned and cannot be modified. Administrative Officer AO users have top-level access to the facility�s database, including read/write ability for T&As, personnel action, and LDR Entries, and can modify facility organization. Only AO users can export and import data. Note:AOs have access to all LDR data but they can only do approvals on the LDR data when they are head of an office and only for employees beneath them on the organization chart. AO rights include access to all elements of the program. The AO can update all personnel records and actions, and alter the facility organization. Only the AO can export and import data. Office Office rights are usually granted to supervisors or managers. They can only update personnel records for the people under their supervision. . Office-level users can view the facility organization chart and use it to make personnel changes. They do not have access to Personnel Actions. They have read/write access to T&As and LDR for those they supervise. T&A Clerk Full read/write access to all T&As and LDR. Office T&A Clerk Full read/write access to T&As and LDR for assigned offices. Other . Other rights are the system default. Other users can view their own personnel record. In the facility organizational chart, Other users can view the facility organization but cannot make changes. Other users can also change their own password. Guidelines for Assigning User Access Rights � � Only AOs or someone signed on as System Administrator can assign rights to others. � � A user may not have more than one access rights. If a user is assigned a second access level, the second level of rights assigned replaces the first. � � Multiple users may be assigned the same level of access rights within an office. � � If no access rights are assigned, the employee automatically has Other rights. Cru-x may be the single greatest violation of your privacy in the FAA. You can prevent violations of your bargaining unit�s privacy by understanding access levels. Access rights in CruSupport are assigned In the facility based on an employee�s position level in accordance with Privacy Act requirements. Rights assigned to each level are system-assigned and cannot be modified. Administrative Officer AO users have top-level access to the facility�s database, including read/write ability for T&As, personnel action, and LDR Entries, and can modify facility organization. Only AO users can export and import data. Note:AOs have access to all LDR data but they can only do approvals on the LDR data when they are head of an office and only for employees beneath them on the organization chart. AO rights include access to all elements of the program. The AO can update all personnel records and actions, and alter the facility organization. Only the AO can export and import data. Office Office rights are usually granted to supervisors or managers. They can only update personnel records for the people under their supervision. . Office-level users can view the facility organization chart and use it to make personnel changes. They do not have access to Personnel Actions. They have read/write access to T&As and LDR for those they supervise. T&A Clerk Full read/write access to all T&As and LDR. Office T&A Clerk Full read/write access to T&As and LDR for assigned offices. Other . Other rights are the system default. Other users can view their own personnel record. In the facility organizational chart, Other users can view the facility organization but cannot make changes. Other users can also change their own password. Guidelines for Assigning User Access Rights � � Only AOs or someone signed on as System Administrator can assign rights to others. � � A user may not have more than one access rights. If a user is assigned a second access level, the second level of rights assigned replaces the first. � � Multiple users may be assigned the same level of access rights within an office. � � If no access rights are assigned, the employee automatically has Other rights.

19. 5/20/2012 19 Access Levels Know who has what access levels in your facility. Supervisors Operation managers Management staff FACREP The Agency shall immediately conduct a review of all user access levels and the data available at each level to ensure all security and privacy protections guaranteed by law, rule, regulation, or the CBA remain in full force and effect upon implementation of Cru-X. Your access level as a FACREP or your scheduler. The Agency shall immediately conduct a review of all user access levels and the data available at each level to ensure all security and privacy protections guaranteed by law, rule, regulation, or the CBA remain in full force and effect upon implementation of Cru-X. Your access level as a FACREP or your scheduler.

20. 5/20/2012 20 Your schedule options Use Cru-Ops Import a schedule Another one of those negotiation pieces. We are currently developing a new access level for NATCA Reps to be able to import schedules. #6 of the MOU states: The Parties agree to incorporate a schedule program such as �RDO� into CruOps. Another one of those negotiation pieces. We are currently developing a new access level for NATCA Reps to be able to import schedules. #6 of the MOU states: The Parties agree to incorporate a schedule program such as �RDO� into CruOps.

21. 5/20/2012 21 Development of a staffing module. Three phases import or use Cru-Ops revamp the �scheduler program� from ZAB Create an all inclusive voluntary staffing program for all users. This would include overtime tracking, leave bidding/posting and schedule bidding/posting. 6.���Of the MOU states:�� The Parties agree to incorporate a schedule program such as �RDO� into CruOps. 6.���Of the MOU states:�� The Parties agree to incorporate a schedule program such as �RDO� into CruOps.

22. 5/20/2012 22 Training Requirements Recommended ATS LDR Tutorial 2 hour CBI for Cru-Support 2 hour CBI for Cru-Ops Facility training issues Password administration Another one of those negotiation piecesAnother one of those negotiation pieces

23. 5/20/2012 23 SignIn/SignOut Parameters. Allowable position break length prior to resetting time-on-position calculations is adjustable at the local level. Flexible start time parameters are set in accordance with existing facility policy regarding this issue. Note: The availability of this setting is in no way a requirement to negotiate the implementation of a flex policy or to renegotiate an existing policy. SignIn/SignOut Parameters. Allowable position break length prior to resetting time-on-position calculations is adjustable at the local level. Flexible start time parameters are set in accordance with existing facility policy regarding this issue. Note: The availability of this setting is in no way a requirement to negotiate the implementation of a flex policy or to renegotiate an existing policy.

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26. 5/20/2012 26 What other items for SMEs to pay attention to? Position setup�s Adding new tasks

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28. 5/20/2012 28 Describe LDR codes and why tasks should not be added.Describe LDR codes and why tasks should not be added.

29. 5/20/2012 29 These are the only tasks! YY0100 � ATC Duties CB0100 � CIC Duties MA0400 � Article 17 Duties MA0500 � Article 48 Duties TN0200 � Attend Training TN0700 � Perform/Receive Training

30. 5/20/2012 30 Things to look for Deployment guide Importer rules Data validation Article 17 & 48

31. 5/20/2012 31 What are we doing at National? Filed three grievances recently on security, illegal LDR codes, and the deployment of the summer release.

32. 5/20/2012 32 Proposed software changes Warning screen Print records Software to maintain a log for files accessed Any other changes forward to your regional Rep

33. 5/20/2012 33 The Agency overview of Cru-x CruOps Overview The primary purpose of the air traffic control (ATC) system is to prevent a collision between aircraft operating in the system and to organize and expedite the flow of traffic. In order to provide maximum availability of ATC personnel to their primary duties, CruOps automates the following administrative tasks in one application that is easy to learn and use

34. 5/20/2012 34 Informative Web Sites cru-x.natca.net MSDT Intranet site � cru-x.faa.gov LDR Intranet site � ats.awa.faa.gov On Bill�s site you can view this power point presentation for review.On Bill�s site you can view this power point presentation for review.

35. 5/20/2012 35 Your Regional Reps Central Dave Wismer Dwismer@natca.net Work: 913-254-8546 Great Lakes Dan Sutton Dsutton@natca.net Work: 440-774-0343