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Chapter 4

Chapter 4. Personal Information Management and Communication. Objectives. Open, read, print, reply to, and delete electronic mail messages Open a file attachment Compose and format an electronic mail message Attach a file to an e-mail Send an e-mail. Objectives.

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Chapter 4

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  1. Chapter 4 Personal Information Management and Communication

  2. Objectives • Open, read, print, reply to, and delete electronic mail messages • Open a file attachment • Compose and format an electronic mail message • Attach a file to an e-mail • Send an e-mail Microsoft Windows Vista: Concepts and Techniques

  3. Objectives • Add and modify a Windows Calendar event • Add and delete a Windows contact • Display and subscribe to a newsgroup • Read and print newsgroup articles • Unsubscribe from a newsgroup Microsoft Windows Vista: Concepts and Techniques

  4. Objectives • Locate and subscribe to an RSS feed • Identify other communication methods available on the Internet • Start and sign in to Windows Live Messenger • Add and remove a Windows Live Messenger contact • Send an instant message Microsoft Windows Vista: Concepts and Techniques

  5. Plan Ahead • Determine the information you need • Consider who is most likely to have the information you need • Communicate with people you trust • Do not open unsolicited file attachments • Determine whether your communication should be formal or informal • Gather e-mail and instant messaging addresses Microsoft Windows Vista: Concepts and Techniques

  6. Starting Windows Mail • Display the Start menu • Click All Programs on the Start menu to display the All Programs list • Click Windows Mail to start the Windows Mail application • If necessary, maximize the Inbox – Windows Mail window Microsoft Windows Vista: Concepts and Techniques

  7. Starting Windows Mail Microsoft Windows Vista: Concepts and Techniques

  8. Opening (Reading) an E-Mail Message • Double-click anywhere on the message heading of the message from Andrew Eisler, which has the closed envelope icon. If the envelope icon for Andrew Eisler is not displayed in the message list, double-click another message with a closed envelope icon • Maximize the Can you substitute? window Microsoft Windows Vista: Concepts and Techniques

  9. Opening (Reading) an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  10. Printing an Opened E-Mail Message • Click the Print button on the toolbar to display the Print dialog box • Click the Print button in the Print dialog box Microsoft Windows Vista: Concepts and Techniques

  11. Printing an Opened E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  12. Closing an E-Mail Message • Click the Close button on the title bar to close the window containing the e-mail message Microsoft Windows Vista: Concepts and Techniques

  13. Closing an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  14. Replying to an E-Mail Message • Click the Reply button on the toolbar • Maximize the Re: Can you substitute? Window • Type I will be happy to cover your class. Please let me know what I will have to cover • Click the Send button on the toolbar to send the message Microsoft Windows Vista: Concepts and Techniques

  15. Replying to an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  16. Deleting an E-Mail Message • If necessary, click the message from Andrew Eisler in the Message list to select it • Click the Delete button on the toolbar to delete the message from Andrew Eisler Microsoft Windows Vista: Concepts and Techniques

  17. Deleting an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  18. Opening a File Attachment • Double-click the row containing the paper clip icon to the left of the Ray Enger name in the Message list • Maximize the Internet Explorer 7 Seminar window • Double-click the Internet Explorer 7 Outline.txt icon in the Attach box Microsoft Windows Vista: Concepts and Techniques

  19. Opening a File Attachment Microsoft Windows Vista: Concepts and Techniques

  20. Saving and Closing a File Attachment • To display the Save As dialog box, click File on the menu bar and then click Save As • If necessary, click the Browse Folders button and then click the Documents link to save the file to the Documents folder • Click the Save button • Click the Close button in the Internet Explorer Outline - Notepad window • Click the Close button in the Internet Explorer 7 Seminar window Microsoft Windows Vista: Concepts and Techniques

  21. Composing an E-Mail Message Using Stationary • Click the Create Mail button arrow on the toolbar to display the Create Mail menu • Click Shades of Blue on the Create Mail menu to display the New Message window and apply the Shades of Blue stationery to the new message • Maximize the New Message window • Type smfreund@gmail.com in the To text box • Click the Subject text box Microsoft Windows Vista: Concepts and Techniques

  22. Composing an E-Mail Message Using Stationary • Type Internet Explorer 7 Seminar in the Subject text box • Press the TAB key on the keyboard to move the insertion point into the message area of the Internet Explorer 7 Seminar window • Type Internet Explorer 7 Seminar and then press the ENTER key twice • Type There will be an Internet Explorer 7 Seminar in Manchester, NH on July 21st. Would you like to attend? Please see the attached file for more details. in the message area and then press the ENTER key twice • Type your name and then press the ENTER key Microsoft Windows Vista: Concepts and Techniques

  23. Composing an E-Mail Message Using Stationary Microsoft Windows Vista: Concepts and Techniques

  24. Formatting an E-Mail Message • Select the phrase Internet Explorer 7 Seminar in the first line of the e-mail message by pointing to any word and then triple-click to select the entire phrase • Click the Center button on the Formatting toolbar to center the selected words, Internet Explorer 7 Seminar • Click the Font Size box arrow to display a list of available font sizes • Click 36 in the Font Size list to change the font size of the words, Internet Explorer 7 Seminar, to 36 points. • Click the selected text to remove the highlight Microsoft Windows Vista: Concepts and Techniques

  25. Formatting an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  26. Attaching a File to an E-Mail Message • Click the Attach File To Message button on the toolbar to display the Open dialog box • Click the Internet Explorer 7 Outline file in the Open dialog box to select it. If the Internet Explorer 7 Outline file does not display, navigate to the folder containing the file • Click the Open button to attach the Internet Explorer 7 Outline file to the e-mail message Microsoft Windows Vista: Concepts and Techniques

  27. Attaching a File to an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  28. Sending an E-Mail Message • Click the Send button on the toolbar below the menu bar to send the e-mail message to Steven Freund. Sending the e-mail closes the Internet Explorer 7 Seminar window, stores the e-mail message in the Outbox folder temporarily while it sends the message, and then moves the message to the Sent Items folder Microsoft Windows Vista: Concepts and Techniques

  29. Sending an E-Mail Message Microsoft Windows Vista: Concepts and Techniques

  30. Adding an Appointment in Windows Calendar • Click the Windows Calendar button to open Windows Calendar • If necessary, maximize the Windows Calendar window • Click New Appointment button on the Calendar toolbar to add a new appointment • Type Cover Andrew’s Class and then press the ENTER key to enter a name for the appointment • In the Details pane, type 3-301 in the Location text box to enter the room number for Andrew’s class Microsoft Windows Vista: Concepts and Techniques

  31. Adding an Appointment in Windows Calendar • Click the Start arrow to display the mini calendar. If necessary, use the arrows to display the month of March • Click 24 to select March 24 as the start date for the appointment • Click the Start time hour to select the hour setting • Click the up arrow until it changes to 6 to set the hour to 6 • If necessary, click the Start time minute to select the minute setting Microsoft Windows Vista: Concepts and Techniques

  32. Adding an Appointment in Windows Calendar • Type 00 to set the minute to 00 • If the Start time clock notation shows AM, click the Start time clock notation to select the AM/PM setting • Click the up arrow to change the AM to PM • Click the End time hour and click the up arrow until it changes to 8 to set the hour to 8 • If necessary, click the End time minute • Type 00 to set the minute setting to 00 Microsoft Windows Vista: Concepts and Techniques

  33. Adding an Appointment in Windows Calendar Microsoft Windows Vista: Concepts and Techniques

  34. Adding a Task to Windows Calendar • Click the Today button on the Windows Calendar toolbar to switch the calendar back to today • Click the New Task button on the Windows Calendar toolbar to add a new task • Type Prepare for Andrew’s class and press the ENTER key to enter a name for the task • Click the Due date arrow to display the calendar • Click March 24 to select March 24 as the end date Microsoft Windows Vista: Concepts and Techniques

  35. Adding a Task to Windows Calendar Microsoft Windows Vista: Concepts and Techniques

  36. Changing the Calendar View • Click the View button arrow to display the list of views • Click the Month command to change the calendar view to Month view • Click the appointment on March 24 to display the appointment for covering Andrew’s class in the Details pane. If March is not the current month on your computer, use the right and left arrow navigation buttons on the calendar to navigate to the month of March Microsoft Windows Vista: Concepts and Techniques

  37. Changing the Calendar View Microsoft Windows Vista: Concepts and Techniques

  38. Deleting Appointments and Tasks • Click the Prepare for Andrew’s class task in the Tasks area to select it • Click the Delete button on the Calendar toolbar to delete the task • Click the Cover Andrew’s Class appointment in the Appointments area to select it • Click the Delete button on the Calendar toolbar to delete the appointment Microsoft Windows Vista: Concepts and Techniques

  39. Deleting Appointments and Tasks Microsoft Windows Vista: Concepts and Techniques

  40. Closing Windows Calendar • Click the Close button to close Windows Calendar Microsoft Windows Vista: Concepts and Techniques

  41. Closing Windows Calendar Microsoft Windows Vista: Concepts and Techniques

  42. Adding a Contact to the Contacts Folder • Click the Contacts button on the toolbar in the Inbox - Windows Mail window to open the Contacts window • If necessary, maximize the Contacts window • Click the New Contact button on the toolbar to display the Properties window • Type Miriam in the First text box • Click the Last text box and then type Winick in the text box • Click the E-mail text box and then type miriam_winick@hotmail.com in the text box Microsoft Windows Vista: Concepts and Techniques

  43. Adding a Contact to the Contacts Folder • Click the Add button in the Name and E-mail sheet to display the E-mail address in the E-mail list box • Click the Home tab in the Properties dialog box. • Type 17325 Winding Lane in the Street text box. • Click the City text box and then type Brea as the name of the city. • Click the State/Province text box and then type CA as the name of the state. • Click the Postal Code text box and then type 92821 as the postal code Microsoft Windows Vista: Concepts and Techniques

  44. Adding a Contact to the Contacts Folder • Click the Phone text box and then type (714) 555-3292 as the telephone number • Click the OK button in the Properties dialog box to close the Properties dialog box and add the contact to the Contacts folder • Close the Contacts window Microsoft Windows Vista: Concepts and Techniques

  45. Adding a Contact to the Contacts Folder Microsoft Windows Vista: Concepts and Techniques

  46. Composing an E-Mail using the Contacts Folder • Click the Create Mail button to display the New Message window • Maximize the New Message window • Click the To button in the New Message window to display the Select Recipients dialog box • Click the Miriam Winick entry in the list box to select it • Click the To button in the Select Recipients dialog box to add Miriam Winick to the Message recipients list Microsoft Windows Vista: Concepts and Techniques

  47. Composing an E-Mail using the Contacts Folder • Click the OK button in the Select Recipients dialog box to close the Select Recipients dialog box and add Miriam Winick’s name and e-mail address to the To text box in the New Message window • Click the Subject text box and then type Contacts Folder in the text box • Press the TAB key to move the insertion point to the message area • Type Great News! and then press the ENTER key twice • Type I have learned to enter an e-mail address using the Contacts folder. and then press the ENTER key twice Microsoft Windows Vista: Concepts and Techniques

  48. Composing an E-Mail using the Contacts Folder • Type your name and then press the ENTER key • Select the words, Great News!, in the message area, click the Center button on the Formatting toolbar to center the text, click the Font size box arrow, and then click 36 in the Font Size list to increase the font size to 36 points. • Click the selected text to remove the highlight Microsoft Windows Vista: Concepts and Techniques

  49. Composing an E-Mail using the Contacts Folder Microsoft Windows Vista: Concepts and Techniques

  50. Sending an E-Mail Message • Click the Send button on the toolbar to send the message Microsoft Windows Vista: Concepts and Techniques

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