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Federal Program Monitoring Update

The Federal Program Monitoring Office's 2012 Conference provided key updates on monitoring processes, reviews conducted in 2011-12, and the overview of 2012-13 reviews. Critical topics included the Program Instrument updates, upcoming activities, and support for Continuous Improvement. Attendees covered various participating programs, including Child Development, Compensatory Education, and Career and Technical Education. Participants were informed about compliance requirements, the review schedule, and upcoming state meetings. Contact the FPM Office for further details or assistance.

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Federal Program Monitoring Update

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  1. 2012 Co-op Directors’ Conference Cindy Kazanis, Education Administrator Federal Program Monitoring Office September 20, 2012 Federal Program Monitoring Update

  2. Training Objectives • Review 2011–12 Reviews • Overview of 2012–13 Reviews • Program Instrument Update • Upcoming Activities • FPM Support • Contact Information

  3. 2011–12 FPM Reviews • Cycle B (on-site): 59 Reviews • Cycle D (online): 60 Reviews • Direct Funded Charter Schools: 13 • County Offices of Education: 10

  4. 2011–12 Cycle B Frequency of Non-Compliant Items by Program Item

  5. 2011–12 Cycle D Frequency of Non-Compliant Items by Program Item

  6. A C

  7. 2012–13 Calendar March 2012 LEA selection including direct funded charters June 2012 Release common school sites and program names August 2012 LEA Trainings in Sacramento and Pomona September 2012 On-site reviews begin March 2012 Online reviews begin

  8. 2012–13 FPM Reviews • Cycle C (on-site): 61 Reviews • Cycle A (online): 64 Reviews • Direct Funded Charter Schools: 13 • County Offices of Education: 11

  9. 2012–13 Participating Programs • Before and After School Programs • Career and Technical Education • Child Development • Compensatory Education • Education Jobs Fund • Education Equity • English Learner • Fiscal Monitoring

  10. 2012–13 Participating Programs • HIV • Homeless Education • Improving Teacher Quality • Migrant Education • Neglected or Delinquent • Physical Education • Uniform Complaints Procedures

  11. Program InstrumentsChanges for 2012−13 • Labeling of documents • [r] Required • [s] Suggested • On-site and Online Instruments • Assembly Bill 9, “Safe Place to Learn Act” • Education Equity • Uniform Complaints Procedures

  12. 2012–13 Program Instruments Web pagehttp://www.cde.ca.gov/ta/cr/programinst201213.asp • http://www.cde.ca.gov/ta/cr/programinst201213.asp

  13. Review Schedulehttp://www.cde.ca.gov/ta/cr/

  14. On-site and Online Program Instruments

  15. Deadlines • LEA Upload Deadline • 30 calendar days before the first day of the review • LEA Additional Document Deadline • 5 p.m. on the day before last day of a review for Cycle C • noon on the day before last day of a review for Cycle A • LEAs not meeting upload deadlines risk having findings 17

  16. Document Review • CDE Program Reviewers will post comments in CAIS for each instrument item 15 calendar days before a review • LEA staff should be available during the 30 days prior to a review to respond to CAIS comments from program reviewers

  17. Sample Notification of Findings

  18. Upcoming Activities • November State Board of Education Meeting (items over 365 out of compliance) • Unresolved FPM Findings Report (items over 225 days) http://www.cde.ca.gov/ta/cr/#Instruments • CAIS Enhancements

  19. FPM Support • Regional Team Leaders http://www.cde.ca.gov/ta/cr/rtlassignments.asp • CDE Program Reviewers • CAIS County Office of Education Leads http://www.cde.ca.gov/ta/cr/caisleads.asp

  20. Contact Information Federal Program Monitoring Office 916-319-0935 fpmoffice@cde.ca.gov CDE Compliance Monitoring Web page http://www.cde.ca.gov/ta/cr/ CDE CAIS Web page http://www.cde.ca.gov/ta/ac/ca/index.asp 23 23

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