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Important Updates on Disbursement Services and Payment Approval Process – July 2011

This document outlines crucial updates from the Financial Representatives Meeting held on July 14, 2011. Key topics include the discontinuation of the Nolij Hummingbird license after December 2011, the anticipated go-live of the new university imaging system in Fall 2011, and changes to the approval process for non-duty stipends and research participant payments. Effective July 2011, all requests using non-C&G funds must receive prior approval from the Provost's Office. For more details, please see the contacts listed for specific services.

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Important Updates on Disbursement Services and Payment Approval Process – July 2011

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  1. Financial Rep Meeting July 14, 2011

  2. DISBURSEMENT SERVICESdawn snyder

  3. New University Imaging System - Nolij Hummingbird license will not be renewed after December 2011 Anticipated Go-Live – Fall 2011 All viewing associated with invoices and expense reports will take place in OMNI Future training and information will be communicated closer to go-live Disbursement Services

  4. Non-Duty Stipend and Research Participant Recipients • Effective, July 2011, any non-duty stipend and research participant payment requests on non-C&G funds must be approved by Anne Blankenship in the Provost’s Office • There will no longer be standing approvals of these payments • Each request form must have either SRAS approval for C&G funds or Provost Office approval for E&G and Aux funds Disbursement Services

  5. New Payables and Travel Queries • FSU_DPT_AP_TE_CHECKS • Provides payment and transaction information by check number or vendor or employee ID for vouchers, employee advances, expense reports and cash advances • FSU_DPT_TCARD_NOT_AT_PREPAY • T-Card transactions not yet at the prepay audit level by DeptID • FSU_DPT_TE_ET_NOT_AT_PREPAY • Expense reports not yet at the prepay audit level by DeptID • FSU_DPT_TE_ER_PENDING • Expense reports in pending status by DeptID • Pending status means the expense report has not been submitted by the travel rep for approval Disbursement Services

  6. Contacts • Dawn Snyder – Associate Controller, Payables and Disbursement Services • dmsnyder@fsu.edu 850/644-1851 • Raynell King – Payables and Disbursement Services • rking@admin.fsu.edu 850/644-5022 • Jennifer Pittman – Travel Services • jpittman@admin.fsu.edu 850/644-9410 • Riley Kinney – P/ T-Card Administration • rkinney@admin.fsu.edu 850/644-5294 Disbursement Services

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