1 / 12

Financial Rep Meeting

Financial Rep Meeting. November17, 2009. Agenda. Opening Remarks ……………………………………………………… 8:30 – 8:45 Ralph Alvarez Procure-to-Pay …………………………………………………..………… 8:45 – 9:35 Dawn Snyder, Roberta McManus & Karen Gibson Budget & Accounting ………………………………………………… 9:50 – 10:40

tekla
Télécharger la présentation

Financial Rep Meeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Financial Rep Meeting November17, 2009

  2. Agenda Opening Remarks………………………………………………………8:30 – 8:45 Ralph Alvarez Procure-to-Pay…………………………………………………..…………8:45 – 9:35 Dawn Snyder, Roberta McManus & Karen Gibson Budget & Accounting…………………………………………………9:50 – 10:40 Roberta McManus, Michael Lake& Judd Enfinger Reports & Queries..……………….……………………………………10:55 – 11:45 Judd Enfinger

  3. Procure-to-paydawn snyderRoberta McManusKaren Gibson

  4. Current Topics & Events ePayables New AVIS Contract P-Card updates Non-duty Stipend/Research Participants Payments eMarket Goods & Services Procurement Guide Procure-to-Pay

  5. ePayables Check out the ePayables website Ledger Summary example: Ledger Detail example: Always search for your cash balance by typing in Account Code ‘11%’ If you see a payment reference ID (“check” number) that begins with a 7 or an 8 and have questions, please email epayments@admin.fsu.edu or call the AP office Procure-to-Pay

  6. New AVIS Contract A summary of the new Avis contract has been posted to the Travel website The new contract is effective until 2014 AVIS has added a passenger van and a standard SUV to the contract – both are to be used only if you have multiple travelers or are transporting a large quantity of materials When you are renting an AVIS vehicle using a Travel Card and a wizard number, update your profile with Avis to include FSU’s tax exempt information. This will prevent you from having to seek sales tax credits from Avis on T-Card car rental. Procure-to-Pay

  7. P-Card Updates • New Purchasing Card BlackBoard site contains a variety of useful information • Pcard UPK training • Faxes pending for Hummingbird • Monthly reconciliation packets • A job aid on how to enroll in this site is available • Pcard holder and proxy listserv available Procure-to-Pay

  8. Non-duty Stipend Payments • Students enrolled at FSU • Post Doctoral candidates • Do not require services be provided in return • Updated Non-duty Stipend Form available online • Students charge Account Code = 742201 • Post Docs charge Account Code = 742225 • Foreign Individuals receiving non-duty payments • Process through payroll • Charge Account Code = 742240 • Excluded from F&A base • NOT reported on Form 1099 MISC • Types of Non-Duty payments • Scholarships • Fellowships • Tuition Procure-to-Pay

  9. Research Participant Payments • Students or non-students • Incentives to individuals • Subjects • Trainees • Collaborator • Approved human subjects protocol – PI responsible for ensuring participant experience and payment comply • New Research Participant Request Form available online • Charge Account Code = 740355 (included in F&A base) • Charge Account Code = 741954 (excluded from F&A base) • Foreign individuals receiving participant payments • Process through payroll • Charge Account Code = 740273 • Reported on Form 1042S, if applicable Procure-to-Pay

  10. eMarket Updates • Currently 18 contract suppliers in eMarket • New contracts in the works for eMarket • AirGas (industrial/specialty cylinder gases) • Agilent Technologies (life sciences & chemical analysis product lines) • Henry Schein (general athletic, medical and dental supplies) • Marpan (lamps: incandescent, fluorescent, etc.) • Dade Paper (tissue, paper towels) • Goal to implement even more; email us your suggestions • Do not use split distributions for eMarket orders • Items purchased for $1,000 or more that will last for at least one year should have an OCO category code • To change a category code from Expense to OCO see the eMarket Requestor job aid, starting on page 18 Procure-to-Pay

  11. Goods & Services Procurement Guide • A Purchasing Services Goods & Services Procurement Guide is online • New Contracts Recently Added • A/V equipment • Blackboards/display boards • Book binding services • Lamps (incandescent, fluorescent, halide, halogen) • Library materials • Printing/mailing services (in-house) Procure-to-Pay

  12. Q&A Panel of Experts Karen Gibson – Purchasing Services Riley Kinney – Controller’s Office, Disbursement Services Roberta McManus – Sponsored Research Accounting Services Nancy Milburn – Purchasing Services Dawn Snyder – Controller’s Office, Disbursement Services Procure-to-Pay

More Related