Financial Rep Meeting

1. Financial Rep Meeting February 17, 2014

2. Sponsored research administrationroberta mcmanusjulie wammack

3. Office of Management & Budget (OMB) Uniform Guidance

4. OMB Uniform Guidance • AKA “Super Circular” • Council on Financial Assistance Reform (COFAR) • Agency CFOs eventually took over effort • Council on Governmental Relations (COGR) partner • 2 year process – commenced 2012 • Initial comments submitted April 2012 • Proposed guidance issued February 2013 • Comments submitted in May 2013 • Final guidance issued December 19, 2013 • Objectives • Streamline requirements • Focus on effectiveness • Combines 8 OMB Circulars, for FSU: • A-21 Cost Principles • A-110 Administrative Requirements • A-133 Audit Requirements

5. Super Circular Effective Date • December 26, 2014 • Applies to new awards and incremental funds awarded after December 26, 2014 • Audit requirements effective for fiscal years commencing after December 26, 2014 • For FSU = FY 2016

6. Super Circular Structure • Part A – Acronyms and Definitions • Part B – General Provisions • Part C – Pre-Federal Award Requirements • Formerly A-110 Subpart B • Part D – Post Federal Award Requirements • Formerly A-110 Subpart C • Part E – Cost Principles • Formerly A-21 • Part F – Audit Requirements • Formerly A-133

7. SRA Management Team Plan • Review Super Circular Guidance • Jan – Mar 2014 • Council on Governmental Relations (COGR) assessments • COFAR trainings • Compare guidance to and update SR Policies/Procedures as appropriate • Mar – Sep 2014 • Notice to campus • General communications • Mar – Dec 2014 • Guidance for proposal submissions • May – Jun 2013 • Training • CReATE • SRA Certificate Series updated with new information • Timing: Oct – Dec 2014

8. Resources • Council on Financial Assistance Reform (COFAR) • https://cfo.gov/cofar/ • Link to Super Circular • Crosswalks – Old to New • January 27, 2014 training • Videos • Power Points • Mailing list • FAQs (future posting) • SRA Listserv • Sign up to ensure you receive communications • Subscribe at: http://www.research.fsu.edu/contractsgrants/listserv.html

9. National Science Foundation Proposal and Awards Policy & Procedure Guide (NSF P&P) Updates

10. NSF P&P Changes • NSF website at http://www.nsf.gov/pubs/policydocs/pappguide/nsf14001/nsf14_1.pdf • Effective February 24, 2014 • Part I - Grant Proposal Guide (GPG) • Part II – Award & Administration Guide (AAG)

11. NSF Changes - GPG • Submission requirements • FastLane • Grants.gov • SAM – System for Award Management • Replaces Central Contractor Registration (CCR) • NSF system of record for organizational financial information effective October 1, 2014 • PI will select collaborative or not and the type of proposal • Certifications: • Additional info regarding conflict of interest – must be disclosed through Notifications & Requests Module in FastLane • Provides a list of required sections for a full proposal to be submitted via FastLane

12. NSF Changes - GPG • Project Summary • If special characters are used then submit a pdf that has headings for overview, intellectual merit, and broader impacts • Results from Prior NSF Support • Must include intellectual merit and broader impacts in separate sections • PI or Co-PI need only include in this section one award previously received that most closely related to the proposal • Unfunded Collaborations • Individuals not included in the budget • Describe in the Facilities, Equipment and Other Resources section • Biographical Sketches • Include more than specification – returned without review!

13. NSF Changes - GPG • Budget Development • Participant support costs – No F&A • Guidance on allowability of visa costs • Short-term visa costs MAY be allowable • Conferences, Symposia, Workshops • Need to plan for child care and other types of family care at the conference site to allow individuals with family care responsibilities to attend

14. NSF Changes - GPG • Guidance for long-term absence of the PI/Co-PI when working for NSF as • Intergovernmental Personnel Act Employee (IPA) • Visiting Scientist, Engineer or Educator (VSEE) • Annual and Final Reports • Reports are not cumulative – most recent budget period • Submit via Research.gov • Award Cash Management Service (ACM$) • Acknowledges implementation of ACM$ • Federal Financial Reporting no longer required • Awardees must certify that all disbursements have been made or will be made within 3 days of receipt when requesting payment • Financially closed three months after award expiration • Final expenditures pulled from ACM$ • If changes by $1 or more – adjustment to Financially Closed Award must be submitted • Based on final payment amounts the final unobligated amount will be deobligated from award amount

15. NSF Changes - GPG • Post-Expiration Costs • Costs incurred on or before expiration date allowable • Purchases at the end of the award not allowable • Must be able to demonstrate benefit to the award scope – expect more questions! • Allowability of Costs • Participant Support costs may include fellowships, scholarships, other forms of student aid • Rental costs of facilities owned by the awardee limited to actual cost of ownership • Awardee’s ultimate responsibility to ensure that all project costs meet all requirements (cost principles, award document, terms & conditions, etc.) • Consultant costs should be fully disclosed and explained in budget justification • Relocation costs that were not included in the proposal budget, must be fully documents in accordance with awardee’s policies and procedures • Visa costs allowable when short-term and individual essential for project • Environmental Compliance • Prior to making the award, NSF may ask for environmental impacts from project • If environmental event occurs or comes to light during project – • Stop work and notify NSF

16. SRA Contacts