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Effective Online Student Orientation for HR Web Student Hires - August 10, 2010

Embark on a seamless onboarding experience with our updated online orientation for HR Web student hires. The process remains consistent with the PeopleSoft HR Web Student Hire Process. Key updates include the management of the Electronic I-9 via the Pre-Start Service website, with automatic Pre-Start for students upon logging in. During Online Orientation, students will complete necessary forms such as the I-9, W-4, and G-4, along with policy sign-offs. Monitor progress through the designated site and collaborate efficiently with team managers to ensure compliance and completion.

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Effective Online Student Orientation for HR Web Student Hires - August 10, 2010

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  1. Pre-Start Phase III:Student Online Orientation Effective August 10th, 2010, for all HR Web Student hires.

  2. What is not Changing? • PeopleSoft HR Web Student Hire Process is the same.

  3. New Process Changes • Electronic I-9 is managed through the Pre-Start Service website http://www.hr.emory.edu/Prestart under the menu: Student I-9 Completion & Orientation Progress • Students are automatically Pre-Started when they login to https://www.hr.emory.edu/Orientation(DO NOT PRE-START STUDENTS ) • I9,W4, G4, Direct Deposit is completed online by the student during Online Orientation. The status for these documents can be viewed at http://www.hr.emory.edu/Prestart under the menu Student I-9 Completion & Orientation Progress • Online Orientation consists of: • Completing I9, W4, G4 and Direct Deposit Authorization • Policies electronic Sign offs • FERPA Policy • Standards of Conduct Policy • Statement of Confidentiality • New Hire Safety Orientation

  4. Student Hire Process Overview • After a student has accepted an offer. You send them to http://www.hr.emory.edu/Orientation • Hire them in PeopleSoft HR Web Student Hire • On or before the first day on the job meet face to face with the New Hire to complete I-9 Section 2 online using Pre-Start Service website. • Fax Data Services copies of the I9 documentation with the mandatory Fax Coversheet. • Monitor I-9 and Orientation progress. Note: Rehired students who have an I-9 on file will be mark with a green I-9 Status

  5. Training • Electronic I-9 and Online Orientation training is available through Emory Learning Management: http://elmprod.emory.edu • Course number: 200315 • Course Title: OnBoarding/I-9 Training HR Reps • Training Videos can be viewed at this site: http://www.hr.emory.edu/Prestart-Training

  6. Pre-Start System Screen Shots • The following slides depict the typical flow of completing section 2 of the electronic I9 and then faxing the I9 documentation to Data Services. • For tracking purposes you must use the Fax coversheet provided in the Pre-Start application.

  7. Go to HR Rep/Manager View: http://ww.hr.emory.edu/Prestart

  8. Search for a Student I9 and their Orientation Progress

  9. Complete I9 and View Orientation Progress

  10. Completing Section 2 of I9

  11. I9 Section 2

  12. I9 Section 2 - Signing

  13. I9 Fax Cover Sheet

  14. Orientation Progress View

  15. Orientation/Pre-Start Help Line Kay Manning Manager, Employee Services 404-727-7550

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