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RIT + CCA = Smarter IT Acquisition CCA Knowledge Fair 8 October 2003 Dan Gotwald PEO for C2 & CS

RIT + CCA = Smarter IT Acquisition CCA Knowledge Fair 8 October 2003 Dan Gotwald PEO for C2 & CS. Ground C2. Air C2. SIOP. Combat Support Systems. International C2. MAJOR COMBAT SUPPORT PROGRAMS Integrated Maintenance Data System (IMDS) Integrated Logistics System-Supply (ILS-S)

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RIT + CCA = Smarter IT Acquisition CCA Knowledge Fair 8 October 2003 Dan Gotwald PEO for C2 & CS

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  1. RIT + CCA = Smarter IT AcquisitionCCA Knowledge Fair8 October 2003Dan GotwaldPEO for C2 & CS

  2. Ground C2 Air C2 SIOP Combat Support Systems International C2 • MAJOR COMBAT SUPPORT PROGRAMS • Integrated Maintenance Data System (IMDS) • Integrated Logistics System-Supply (ILS-S) • Financial Information Resources System (FIRST) • Joint Ammunition Management Standard System (JAMSS) • Global Transportation Network 21 (GTN21) • 117 legacy AF logistics information systems Air Force Program Executive OfficeCommand and Control & Combat Support

  3. Background: AT&L and C3I Sponsored a Team in Aug 2001 to Develop Ways to Enable Delivery of Mission Effective IT in 18 Months or Less – Implements CCA Best Practice for More Efficient and Productive IT Dec 01 Memo Designated Major Automated Info Systems as ACAT 1C RIT pilots: 6 - AF, 1 each for DISA, Army, Navy and Health Affairs – Implements CCA Best Practice for Comparing Program Implementation Strategies Global Combat Support System – Air Force (GCSS-AF) Integrated Logistics Supply System (ILS-S) Integrated Maintenance Data System (IMDS) Stock Control System (SCS) Financial Information Resource System (FIRST) Global Transportation Network 21 (GTN 21) Rapid Improvement Team

  4. Risk-Balanced Oversight – Allocation of Appropriate Supervision and Oversight Resources Consistent with Risks of the Investment and Goal to Manage and Oversee at Lowest Competent and Capable Level – Implements CCA Best Practice for Managing IT Program Risks Premise: The More Mature Program Offices Need Less Oversight Information – Use Info-Based Portal (Army’s Acq Info Mgt System(AIM) Tied to AF’s Sys Metric and Reporting Tool (SMART)) for Visibility of IT programs in a Joint/Shared, Secure Database Open to the Community - Implements CCA Best Practice for Reduced Information Collection RIT – Pilot Major Thrusts

  5. Global Transportation Network 21 was First RIT Pilot to Use EADR Designation from ACAT 1AM (pre-RIT) to 1AC(RIT) MDA (PEO) had Day-to-Day Knowledge of Program OSD Acq Experts Still on Board for Advise thru IPTs EADR Minutes Used as ADM to Streamline Approval Continuous Insight via Tailored Access to Program Execution Information via AIM EADR followed up with Mini-assessment of Software Acquisition Practices against Maturity Model Resulted in Many Best Practices for Other Programs Evolutionary Acquisition Decision Review (EADR)

  6. 04 IT EADR Example: Feb 99 EADR 1 EADR EADR 2 In-Process Review EADR 3 Mar 02 Sep 02 12 Months 12 Months 6 Months Sep 03 Contract Award Deliver Spiral 1 Approved: - What are we buying? -- Requirements - How are we buying it? -- Cost / Funding -- Acquisition approach -- EADR Approach -- Schedule - What are the risks? -- Risk ID complete - CCA (A-D,G,I-K) Documentation - MNS - Draft ORD (w/ Interoperability KPP) Approved: - What are we buying? -- Detailed requirements (this incr) - How are we buying it? -- Cost (EA) / Funding -- Acquisition strat / Contract strat -- Schedule - What are the risks? -- Mitigation Plans complete -- Incentive Plan - CCA (the rest - E,F,H) - Test strategy - Security strategy - Exit criteria for next phase -- Triggers in terms of C/S/P/R Documentation -- Evol Pgm Baseline Year 1: Baselined Yrs 2-8: Forecast Exit Criteria Approved: - What are we buying? - How are we buying it? - What are the risks? DocX - Evol Pgm Baseline Year 2: Baselined Yrs 3-9: Forecast - Updates Senior Official Involvement Critical to Success

  7. User Involvement Still Critical to Success Author CCA Compliance Items (i.e. BPR, MPMs) Author and Coordinate ICD, AoA, CDD Participate in SAMP, TRD, RFP, C4ISP AIM Repository Central Place for Stakeholders to Pull All Program Information Initial Move From Document Focus to Information Focus BPR=Bus Proc Reengineering MPM = Management Performance Measures ICD = Replaces MNS CDD - Replaces ORD Lessons Learned

  8. Streamlined CCA Confirmation Add Supporting Info as Program Progresses Identify and Manage Risks – Key EADR Review Item Program Can Move Forward with Manageable Risk Initial CCA Package Describes How Program Will Meet the Standards Path Towards Meeting Standards as Program Matures – Can be Part of the System or Software Maturity Matrix that Builds System Capability Over Time Provide More Detail as Program Develops Lessons Learned

  9. Delegate MDA to Lowest Appropriate Level Continue to Foster Culture From Oversight to Insight Information Pull Vs. Document Push Focus on Identifying and Managing Risk Use Maturity Models with Periodic Assessments IIPT Still Needed, but Facilitated by AIM CCA Streamlining Needs to be Expanded to C4ISP and Financial Management Process (AFCAIG) Recommendations

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