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Overcoming Challenges in Project Implementation for Future Success

Gilbert Massard, Coordinator of an ambitious program involving 6 Russian universities, 4 European universities, and a virtual university supported by the Russian Ministry of Health. Stay within budget, follow set objectives, adhere to regulations, and prioritize consortium communication for success.

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Overcoming Challenges in Project Implementation for Future Success

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  1. Obstacles, troubles and problems in projectimplementation Gilbert Massard Coordinateur

  2. Ambitious program ! • Topic of paramount importance for future • Large consortium : • 6 Russianuniversities • 4 Europeanuniversities • 1 virtualuniversity • Russianministry of health

  3. Whatwe all have signed for !!! • Budget predefined • No expenseoutside of planned budget • all expenses must bejustified • Weneed to becompliant and fullfill the acceptedproject • within the predefinedphilosophy : pedagogics for doctors • no change of planned objectives / items* • timingmust berespected * Small addenda acceptable providedthatoverall timing isrespected

  4. Organisationalconstraints • Bigamounts of money • Reglementations for public finances • Tempus office iswatching us !! • PreviousTempusexperience • main accountat Université de Strasbourg • Russianexpensesdealt by OSMA • Europeanexpensesdealt by Strasbourg

  5. Communication within the consortium • Russia – Russia • Russia – Europe • Qualityrequirements • interactivity • quick circulation of information

  6. Implication for delegates • Tempus program definesrules for financement • transportation reimbursed in exchange of original ticket + boarding passes • per diem for effective workingdays • Tempus office monitoresprojects : • strict control for financialreporting • audits • controlsduringconferences • Tempusis not a touristicagency !!

  7. Implications for our consortium • Everybodyisresponsible for communication • Everypartner institution isequal • Everyworkingindividualisequal ! • Pleaseavoid pressure – confrontation = loss of time • Consensus = good mood and effective work • Read and rememberourpredefined objectives • Keepourcommon future in mind

  8. Implications for coordinators • Responsibility on fullfilment of our program • Duties and rights : • encouragement of working groups • to nominate / exchange participants • to be in charge of documentations

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