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Effective PowerPoint Presentations

Effective PowerPoint Presentations. Aruna Viswadoss, Ph.D. ITC aruna@virginia.edu. Acknowledgements : Ellen Ramsey , ITC, and Sue Ellen Breeden, ITC

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Effective PowerPoint Presentations

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  1. Effective PowerPointPresentations Aruna Viswadoss, Ph.D. ITC aruna@virginia.edu Acknowledgements: Ellen Ramsey, ITC, and Sue Ellen Breeden, ITC Much of the content and formatting of this presentation are from the original presentation by Ellen Ramsey at the Office Technology Conference, 2000.

  2. PowerPoint Basics • What can you create: • Term: each page in a presentation is a “slide” • Possible to have many slides in one file

  3. To Use or Not to Use PowerPoint

  4. PowerPoint Is Useful • Powerful features • Spike up dry subject matter • Appeal to different learning styles • Multimedia file friendly • Web access to absentees • Paperless; reuse with modification • Move slide order, outline

  5. PowerPoint Is Not That Useful • Some subject areas • Pedagogy issues • Demo, hands-on, small group work • Technology issues • Time crunch * • Need to make last minute changes/additions • If features not relevant to needs

  6. Additional Uses PowerPoint provides a framework: • For organizing lecture materials • For organizing images and sounds • For building lecture outlines • For creating custom lectures for different groups based on one lecture • Lecture related notes / handouts • Ability to link URLs, Office applications, from within

  7. 1. Design 2. Presentation

  8. Design Text Layout Graphics Color

  9. Text Layout • Legible, large fonts • No underlining • Bold, color, italics • 6 lines, 6 words • Key points • Recommended fonts • Serif vs. Sans Serif

  10. Color • Choose colors wisely • Stick to a theme • Darker backgrounds • Lighter text and graphics • Know your lighting conditions

  11. Color Don’ts: Examples Animation

  12. Graphics • Images should be: • Meaningful • Clear and professional • Limited in number • Subdued if background • Animation • For emphasis

  13. More Graphics • Beware of file sizes [compressed (.jpg, .gif) vs. uncompressed image files (.bmp)] • Ensure transportability • Photos • Bitmap in background or foreground • Resolution affects file size, transition speed • Lower resolution = smaller file size The Holsinger Studio Collection, X8276B, Special Collections Department, University of Virginia Library (http://www.lib.virginia.edu/speccol/holsinger/)

  14. Graphics Resources • Image Repositories at UVa • Digital Media Centerhttp://www.lib.virginia.edu/dmc/ • Electronic Text Center http://etext.lib.virginia.edu/ • Holsinger Studio Collectionhttp://www.lib.virginia.edu/speccol/holsinger/ • ITC Photo Repositoryhttp://www.itc.virginia.edu/pubs/uva-images/

  15. Templates • Slide templates should be: • Relevant to subject matter • Darker in color • Clear and professional • Sparing with animation • Office 2000 defaults provide many choices • Web searches provide alternatives • Choices will grow as product ages

  16. Presentation: 4 P’s 4. Presentation 3. Practice 2. Preparation 1. Planning

  17. Planning: What, How, Who, Where • Consider your message • Pick the best tools • Know your audience • Know your environment

  18. Preparation • Use slides as emphasis for key points • Don’t read off the screen • Use outlines, flowcharts, graphs, and cue slides to emphasize main points • Use slides as prompts, outlines, or conversation points, not cue cards • Use handouts to reinforce your presentation • Make sure the sequence of printed slides and supplemental materials matches the sequence of your presentation • Introduce information in handouts that has not been covered during presentation • People won’t look at appendices, etc. unless you point them out • Hand out additional materials at the end of your presentation, otherwise people will read them while you are speaking

  19. Preparation • Effective slides • Emphasis, prompts, or outlines • Well edited • Effective handouts • Reinforce points • Match sequence • Supplemental materials

  20. Practice • Know your content! • Test everything • Timing and narration • Equipment • Room, lighting • Backups • On hard drive • Non-electronic • Murphy’s law

  21. Presenting • Acknowledge distractions/mistakes • Major changes? • Follow up questions • Keep on track • Prioritize content • Evaluate for next time • Speaker space / physical location

  22. Design Presentation Text Layout Graphics Color Present Practice Prepare Plan

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