Effective PowerPoint Presentations

1. Effective PowerPoint Presentations Lee Andrew Hilyer, MLISSpring 2005 0 Houston Academy of Medicine - Texas Medical Center Library

2. Learning Objectives 0 Note: You should be familiar with Windows 2000 or XP in order to achieve maximum success! • Become familiar with the PowerPoint interface • Discuss some important concepts • Create your own PowerPoint presentation • Use templates, animation schemes and transitions in your presentations • Learn the basics of slide show control • Learn some techniques to make your presentations more professional Houston Academy of Medicine - Texas Medical Center Library

3. Concepts & Definitions • slide • workspace • notes pane • outline pane • objects (text boxes, shapes, lines, photos) Houston Academy of Medicine - Texas Medical Center Library

4. Toolbars Slide Workspace Outline/Slides Pane Text Box (Placeholder) Task Pane Drawing Toolbar Notes Pane Houston Academy of Medicine - Texas Medical Center Library

5. Create your own presentation! 0 • Title Slide • Bulleted List • Text & Content • Simple Chart • Blank (Use the Drawing tools) • Ending Slide Houston Academy of Medicine - Texas Medical Center Library

6. Templates 0 • Use templates to add some “pizzazz” to your presentations. • Use carefully! Watch out for “style over substance.” • Make sure template is appropriate to your subject and to your audience. • You can also create your own template to reuse in future presentations. For presentations/slides, use light text on a dark background For handouts/transparencies, use dark text on a light background Houston Academy of Medicine - Texas Medical Center Library

7. Animations 0 • Text can “fly in” from any direction. • Text can appear letter-by-letter... • Or, word-by-word. • In most instances, avoid sound effects or use other sources such as CD tracks. • Use sparingly to emphasize or highlight important points. Houston Academy of Medicine - Texas Medical Center Library

8. Bad Animation • Do not use distracting animation • Do not go overboard with the animation • Be consistent with the animation that you use www.iasted.org/conferences/ formatting/Presentations-Tips.ppt Houston Academy of Medicine - Texas Medical Center Library

9. Transitions 0 • Transitions affect an entire slide • Use them with a single slide for emphasis... • Or with an entire presentation for “polish”, especially if the presentation is destined for a kiosk or other unattended display Houston Academy of Medicine - Texas Medical Center Library

10. Slide Show Controls 0 • Avoid fumbling with a mouse – use <F5> to begin a slide show. • Use <Esc> to end a slide show. • Press B to display a black screen. • Press W to display a white screen. • Press A to access additional slide show controls. • Press <F1> to view available slide show commands. Houston Academy of Medicine - Texas Medical Center Library

11. Design Tips 0 • Generally, no more than six (6) words per line • In most cases, no more than six (6) lines per slide • One or two (1 or 2) concepts per slide • Avoid background patterns that can make slides hard to read (gradient fills, especially). • Limit use of special effects • ALWAYS include an “end slide.” Houston Academy of Medicine - Texas Medical Center Library

12. Presentation Tips 0 • Do NOT read every word from every line of every slide. BORING!!!! • Practice your entire presentation several times, either alone or with an audience. • Time yourself (2 minutes per slide) – adjust as necessary. • If possible, visit the room where you’ll be presenting beforehand. • Have a glass of water handy for when your throat gets dry. Houston Academy of Medicine - Texas Medical Center Library

13. More Tips 0 • Slowdown your rate of speech and avoid distracting gestures or speech patterns • Make eye-contact with your audience and avoid turning your back on your audience if possible. • If using a laser pointer, don’t wiggle it around – ANNOYING!!! In fact, try not to use one at all. • Darken the screen during long pauses. • Clear a slide after discussing it. • Never say “I hope I haven’t bored you today” or something similar. Houston Academy of Medicine - Texas Medical Center Library

14. 0 Final Thoughts Good content makes a good presentation. • Is PowerPoint the best tool for my presentation? • Is a presentation even necessary? Would a short meeting or written report work better? • For technical or statistical data, consider a handout instead of, or in addition to a presentation. Consider: Houston Academy of Medicine - Texas Medical Center Library

15. 0 Questions? Lee Andrew Hilyer, MLISPhotocopy/Interlibrary Loan Department713-799-7105lhilyer@library.tmc.edu Houston Academy of Medicine - Texas Medical Center Library

16. Thanks for Coming Today! Please be sure to fill out the evaluation form!Your comments are important! Houston Academy of Medicine - Texas Medical Center Library

17. Bibliography Ross, Catherine S. and Patricia Dewdney. Communicating Professionally.2nd ed. New York: Neal-Schuman, 1998. In TMC Library. “Presentation Tips from Dale Carnegie.” http://office.microsoft.com/assistance/2002/articles/ppTipsForPresenting.aspx Teaching Well with PowerPoint http://www.nd.edu/~learning/powerpoint/(Note especially the section entitled “Workshop Handouts (PDF)” Siwinski, Carol. “Rubric for Multimedia Presentation”http://www.ga.k12.pa.us/curtech/WEBQPRE/assesspp.htm Microsoft Office Assistance Center http://office.microsoft.com/Assistance Hadfield-Law, Lisa. Effective Presentations for Health Care Professionals. Oxford: Butterworth-Heineman, 1999. In TMC and TDB Libraries. Houston Academy of Medicine - Texas Medical Center Library