Creating & Giving an effective poster presentation PVAMU – Research Experience programs
outline • Purpose of a Poster Presentation • Creating an effective Poster Presentation • Presenting an effective Poster • Poster Layout & Design Guidelines • PVAMU REU/REH Poster Guidelines • Questions & Answers
The poster Creating an effective poster presentation
What is a scientific poster? • “A scientific poster is a method of professional communication that visually tells the comprehensive, but condensed, story of a research project.” • The poster presenter engages visitors in dialogue that: • explains the research, • expands the provided information, and • ensures the visitor leaves with the desired take-away message about the project. (ref #4)
Why give Scientific Posters? • To share findings of scientific research. • To share ideas with colleagues. • To gain constructive feedback on the research. (ref #4)
The Best Poster ……… • Has a clear central message. • Provides a brief summary of the research. • Initiates discussion about the research. • Stands alone when presenter is not there to provide an explanation. (ref #1 & 2)
Core poster elements Developing your poster information
Core Poster Elements • Overview/Background of the research • Research Objectives, Purpose, Questions, Problems • Methodology/Materials • Findings/Data/Results • Interpretation & Discussion of Findings/Data/Results • Conclusions • Future research, if appropriate • Acknowledgements These elements become your poster section headings
Core Poster Elements Seek Guidancefrom your Mentor as poster elements may vary based on research and discipline
Creativity is key! Poster Layout & Design
Poster basics • Program posters will be a uniform 4 ft. wide by 3 ft. high. • It is not necessary to fill all of the space - do not “clutter” your poster 4 ft 3 ft
Creating Large Format Posters Using PowerPoint • You will be making just one slide (or page) in PowerPoint. One really big slide! • Click on the Design tab at the top and then “Page Setup.” • Under "Slides Sized for:" choose "Custom." In the Page Setup pop-up menu, set the page size to the size that you want your poster to be.
Basics of creating a poster • Viewer-friendly style with large (not small) typeface & informative headings • Use pictures, drawing and graphs to present the majority of the information • Small chunks of texts vs. long paragraphs of text • Logical and orderly progression of presentation of information • Summary statement(s) of key aspects • Easily understood language without jargon or undefined acronyms ref # 4
Poster layouts VERTICAL Horizontal Sequential information in rows • Sequential information in columns.
Choosing a layout • Vertical Layout is most common: This layout enables the poster elements to be viewed in progression and helps to prevent traffic jams
General Design Guidelines • The most important elements of a poster should be displayed at the viewer’s eye level – near the top of the poster board. • Plan the layout of the elements - when the layout is finalized, sketch it on a piece of paper to use as a helpful reminder when creating the poster. • Use a minimum font size of 20. If it is too small, people will move to next poster.
General Design Guidelines (cont’d) • Use good contrast colors and large font sizes. • Titles: 80-90 pt for long titles & 100 pt for short titles • Affiliation line: 65-70 pt • Text: 20-36 pt • Font: Use normal fonts in dark colors • Background: Avoid dark background colors Avoid fancy fonts as they may not be on the computer used for printing.
General Design Guidelines (cont’d) • Set the page size first! Resizing the poster later will almost always cause problems. This is especially important in PowerPoint. • Try not to PASTE text, images, charts, tables, etc. These items should be inserted or manually typed for the best resolution when printing.
General Design Guidelines (cont’d) • Use bullets and/or boldface to emphasize important information. • Define important technical terms used throughout a poster. A small section set aside for definitions may be helpful to visitors. CHECK FOR SPELLING AND GRAMMAR MISTAKES!
Look the part Giving an effective poster presentation
Presenting Your poster….. • Look attractive (well manicured, clean-cut, nicely dressed). • Wear a name tag, if possible, so that the audience knows that the poster belongs to you. • Do not chew gum, toothpicks, etc. • Keep your hands out of your pockets.
Presenting Your poster….. • Try not to refer to notes when explaining your poster. • Speak to your viewers and not the poster. • Avoid vagueness such as “this figure shows our main result”. • If more viewers arrive halfway into your presentation, finish your discussion for the earlier visitors first. • Stand beside your poster during the entire scheduled session - don’t block the view of your work. (ref. 1, 2, &3)
Presenting YOUR poster….. • Always Smile and have a pleasant disposition. • Speak with Confidence and Clarity. • Deliver a strong introduction of your research to engage your audience. • Be prepared – However, know that you may not be able to answer every question. • You are the Expert and Have Fun!
Where do I begin? • The trick to a great poster is embracing the Rough Draft. • Identify the Central Message - Spend time thinking about your central message. Construct a sentence of 25 words or less that best describes your what your poster will focus on. • For each section of your paper (Results, Methods, Discussion), ask what is the central message and construct these sections with that focus in mind. (ref. 1, 2, &3)
Activity #1 • Take 2 minutes and write out an introduction for your project, including the central message. • Turn to the person next to you and take turns delivering introduction, smiling, and speaking with confidence.
REU/REH Poster Guidelines • Poster SIZE • 48’’ x 36’’ (4 x 3) • TITLE (should include the appropriate program acronym) REU: The Effects of Vitamin D on Blood Pressure Amber Joy Price, Maxwell High School Mentor: Austin Watkins, Ph.D., Department of Health
Conclusion • Develop a Central Message for your poster. • Look the Part. • Watch Color Scheme, Font Size, and Font Style. • Deliver your Presentation with Confidence and Enthusiasm! • Practice giving your poster presentation with others in your research group. Seek advice from your faculty mentor!
Activity #2 • Take out a sheet of paper and design a layout for your poster (pick appropriate section headings based on your discipline and research)
References • Retrieved from: • http://www.asp.org/education/howto_onposters.html • http://sph.washington.edu/practicum/ppposter.asp#top • http://colinpurrington.com/tips/academic/posterdesign • http://cse.ksu.edu/REU/poster-guidelines • http://www.bumc.bu.edu/busm/2013/02/12/learn-about-the-medical-student-summer-research-symposium/ • http://www.cs.duke.edu/news/?article=398