PowerPoint 2000: Introduction to the Basics

1. Now: PowerPoint 2000: Introduction to the Basics PowerPoint 2000 Basic Next Week: PowerPoint 2002 Polished

2. PPT = Great Way to Present (Plus Integrate, Share, Even Web Publish) Lots of MultiMedia

3. Behind the Scenes: Making Folders to Hold PPT shows & resources

4. Creating a Folder on NT • Your folders and files will always be stored on the U drive. This is your secure space • To create a new folder go to My Computer • Select the U: drive • Go to File>New>Folder • You will see a folder with the word New Folder • Enter the name you want for the folder • Click outside the name, and the folder is set

5. Getting Started: Finding PPT, Creating a Permanent Shortcut • Click Start, Programs, Microsoft Office or Microsoft PPT • In PPT, click File, New, Blank Presentation • To make a permanent desktop PPT icon, • Right-click in the desktop background • Select new>shortcut • Click the browse button • Apps:F • Program Files • Microsoft Office • Office • Select the Powerpnt.exe icon-Single-click • Now Select open • Select Next>Finish…Voila’!

6. Taking Control: Using the Blank Presentation Format Q: A: Why not use templates? While often templates are fine for simple bulleted text, their decorative elements can interfere with or crowd non-text Also the blank presentation style lets you establish your own look(s), put in WU identifiers, etc

7. Setting the Stage: Most Useful Actions

8. The Slide Master Lets You Make Your Own Template • To open Slide Master, Click View, Master, Slide Master • Starting Slide Master • It lets you establish uniform show elements: • Font style, size & color • Bulleted format • Background • Transition style

9. Slide Master 1st Choice: Background • To change default white bkg, click Format, Background • To create custom one, click in lower box (see arrow), dropdown box appears • Click More Colors for solid colors • Click Fill Effectsfor shaded, two tone, & to insert pictures

10. Slide Master Font Choices • Click Format, Font • Font box lets you choose font kind, style, size, color & effects • My preferences for regular classroom showing: • Non-serif font (not curly) • Title = 40-44 pt bold • Bullets = 24-28 pt regular Times New Roman = serif font Arial = sans serif font This = 44 pt This = 28 pt

11. Slide Master Bullet Choices: Tucker Style Example • Use 2 levels; delete rest • Top Level A, B, C • Select top bullet level, click Format, Bullets & Numbering. • Click Numbered tab • Select A, B, C style • 2nd Level 1, 2, 3: use same method, Select 1, 2, 3 style

12. “Set Up Show” Choices To open, click Slide Show, Set Up Show. Sets presentation style, pen color, etc

13. Setting Slide Transition Style • Transition is special effect used to introduce slide change • Doesn’t need to be done first, but this way you don’t forget • Click Slide Show, Slide Transition • Click down arrow button (shown left) to select effect • Can also choose manual / automatic slide advance, sound

14. Creating The Show: Common Ingredients • Choosing Formats • Doing Bulleted text (basics already covered) • Inserting Images • Inserting Sound (or Video) • Inserting hyperlinks to the web

15. Choosing Layouts • Default layout chosen when new show first created • Can override for any slide • To do so, click Format, Slide Layout, select different layout

16. Inserting an Image • Click Insert, Picture • Choose source (Clip Art, From File, etc)

17. Image Enhancements Right Click Box One way: • Select image • Right Click, choose Format Picture • Choose Tabs for size, border lines & color, etc Format Picture Button

18. Alternative “Mouse Drag” Method of Resizing Image • Select Image • Note rectangular “handles” that appear around it • Move cursor to corner sizing handle • When cursor turns to double arrows (see example) hold left mouse button down, drag corner sideways – image will enlarge (or shrink)

19. Cropping Images • Click View, Toolbars, and select Drawing toolbar. If it is not already checked, do so • Select image • Find & select Crop tool on Drawing Toolbar – your cursor will become a crop tool • Place cursor/crop tool over sizing handle, hold left mouse button down, move handle inward until desired crop achieved • NOTE: cropped areas aren’t lost, just hidden Cropped image Uncropped image

20. Inserting Sound • To insert your own sound file: • Click Insert, Movies & Sounds, Sound from File • Browsing box will appear showing your own files: select desired sound file • Small horn image will appear on slide & you will be asked if you want the sound to play automatically as slide is selected

21. Sound Examples • Example 1: Bullwinkle theme = automatic, with appearance of slide • Example 2: Elvis commentary = on click

22. Inserting Hyperlink • Put cursor in text box or select icon • Click Insert, Hyperlink • Edit Hyperlink box will appear • For web link, select top Existing Web Page choice in left box (circled in red), then key in or browse to add url, click OK

23. Example: Weblink on Jackie Robinson Web Resources: American Memory Exhibit – “Jackie Robinson & Baseball” (http://lcweb2.loc.gov/ammem/jrhtml/jrabout.html)

24. Printing Handouts • Click File, Print • PPT handout print options: • Slides: Single slide / page • Handout: 2-9 slides / page • Outline: bulleted text only • Can print all, selected, or single slide; collate, etc • TIP: at WU, do not click printer icon (will get automatic print without chance to make selections)