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Governing Board for the Inkomati CMA

Governing Board for the Inkomati CMA. Inaugural Meeting Planning 22 nd September 2005. Institutional Development Responsibilities in the first 6 months. Appoint a Chief Executive Officer Recruitment & secondment of staff Approve an organisational design Submit a first Business Plan

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Governing Board for the Inkomati CMA

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  1. Governing Board for theInkomati CMA Inaugural Meeting Planning 22nd September 2005

  2. Institutional Development Responsibilities in the first 6 months • Appoint a Chief Executive Officer • Recruitment & secondment of staff • Approve an organisational design • Submit a first Business Plan • Establish stakeholder bodies • Establish Board governance • Board committees • Board induction

  3. Roadmap for the first 6 months Month 0 September Month 3 December Month 6 March Recruit Staff Recruit CEO Perform initial functions Inaugural Meeting of the CMA GB GB Induction Session Ongoing GB Meetings Second Staff CMA Organisational Design GB Strategic Direction Session CMA First Business Plan Establish Board Committees Establish Stakeholder Bodies Begin Catchment Visioning

  4. Governing Board Support from DWAF • Secretariat and logistical organisation for the Board • Managing the CMA finances on behalf of the GB • Facilitating and coordinating the organisational design and business planning • Assisting with the recruitment of the CEO • Planning and coordinating CMA GB induction and training session/s • Assisting with the establishment of stakeholder bodies

  5. Responsibilities Board responsible for decisions Recommendations from committees given support • Appoint CEO • HR Committee with Recruitment Company • Organisational Design • HR / Transformation Committee with Support Team • Business Planning • Finance and Audit Committee with Support Team • Establish stakeholder bodies • Technical Committee with DWAF

  6. Induction Session(3-day session within 6 weeks) • Day 1: afternoon • CMA responsibilities & Water resources management • Day 2: morning • Corporate governance & Financial management • Day 2: afternoon • Committee responsibilities / induction • Day 3: morning • Planning session on the strategic direction for the CMA • Day 3: afternoon • Board meeting to formally approve interim decisions

  7. Organisational Design

  8. First Business Plan Institutional Development Plan Establishing a viable entity • Vision and strategic direction for the CMA • Organisational design • Institutional development / cooperation • Financial plan • Next year budget (2006 activities) • 3 year projection

  9. Appointment of the CEO • Agree on Job Description and Draft Contract • Develop Advertisement • with location • no need to indicate remuneration, but must know • Advertise (how?) • Screen candidates (formally ito LRA) and shortlist • Criteria for evaluation • Interview by GB panel • Possible psychometric evaluation • Make offer and negotiate contract

  10. Stakeholder bodies • The purpose of establishing these agencies is to delegate water resource management to the regional or catchment level and to involve local communities • Number of key processes will be initiated in the Inkomati WMA within next year requiring consultation • Stakeholders (Proposal) and Advisory Committee recommended establishing CMCs (5) • Sub-committees to the Technical Committee

  11. Key decisions required • Date for the Induction Session • Strategy session • Approach to CEO appointment • Adoption of a process forward • Organisational design • Business planning • Stakeholder bodies • Establishment of Board Committees (next session)

  12. Location of the CMA Considering: • Accessibility to all relevant locations within the CMA • Central, road infrastructure (possibly air transport) • Near infrastructure and support facilities • Banks, IT, etc • Attractive location to recruit staff • Accessibility and housing • Cost effective office space • Politically acceptable to stakeholders in the WMA • Facilitate cooperation with local & provincial government Board comment / discussion on location?

  13. Proposed Board Committee Structure Governing Board Transformation Committee Technical Committee Audit Committee Remuneration Committee Procurement Committee Finance Committee HR Committee Upper Komati CMC Lower Komati CMC Crocodile CMC Sabie CMC Sand CMC

  14. Role of the:Audit & Finance Committee • coordinate the development of the CMA business plan on behalf of the Governing Board • recommend the appointment of External Auditors • subject to Auditor-General requirements • oversee all aspects of the external audit relationship • promote integrity in financial recording, control, management, reporting and accountability • promote integrated risk management by the CMA

  15. Role of the:HR & Remuneration Committee • coordinate the preliminary CMA organisational design on behalf of the Governing Board • determine, agree and develop the CMA’s general policy on remuneration • including the grading policy • recommend human resources management and development policies for the CMA • recommend performance management policy and systems and review its implementation • review the terms and conditions of the CEO’s service agreement

  16. Role of the:Transformation Committee • Government transformation focus: • Service delivery/ customer orientation (Batho Pele) • Employment equity within organisation • Preferential procurement (BBBEE and social justice) • Recommend and review employment equity policy, including diversity management • Recommend and review procurement policy, including BBEEE • Guide service delivery transformation of the new organisation • Work with the CEO on transformation of the CMA

  17. Role of the:Technical Committee (and CMCs) • Promote stakeholder participation and the establishment of stakeholder bodies • Guide the catchment visioning and catchment management strategy (CMS) processes • Review technical performance of the CMA executive in implementing functions and CMS • Coordinate with water resources initiatives in the WMA by DWAF

  18. Proposed process for establishing the Committees • Formally endorse the establishment of Board committees • Within 2 weeks, submit individual preferences • Chair supported by DWAF will appoint members and chairs • Focused committee induction • Intensive activities over next 6 months

  19. Key decisions required • Refinement and preliminary endorsement of the committee structure • not necessarily the CMCs • Agree a process for establishing the committees

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