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WOLFVILLE, APRIL 2004

Data Liberation Initiative. D L I UPDATE 2003 - 2004. WOLFVILLE, APRIL 2004. Data Liberation Initiative. DLI NATIONAL TRAINING DAY. In May 2003 a National Training Day was held in Ottawa in conjunction with CAPDU and IASSIST

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WOLFVILLE, APRIL 2004

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  1. Data Liberation Initiative D L I UPDATE 2003 - 2004 WOLFVILLE, APRIL 2004

  2. Data Liberation Initiative DLI NATIONAL TRAINING DAY • In May 2003 a National Training Day was held in Ottawa in conjunction with CAPDU and IASSIST • DLI provided financial assistance to help members from DLI institutions to attend • About 50% of DLI institutions sent at least one person – some sent more • All regions were represented

  3. Data Liberation Initiative DLI NATIONAL TRAINING DAY • Sessions were held in English and French • From feedback received this national workshop can be considered as a great success • We intend to do this again the next time IASSIST meets in Canada - 2007

  4. Data Liberation Initiative DLI NATIONAL TRAINING DAY • Some important aspects of this workshop include: • Members from different regions were able to meet and mix with members from other regions • They were able to see that somewhere someone else was at the same level of data/statistical literacy with the same problems as them • As well, a number of DLI members stayed on to attend IASSIST – some for the first time

  5. Data Liberation Initiative DLI FINANCIAL SITUATION • We began our new invoicing procedures whereby all members receive their invoice during April – May • This change over went very smoothly with very few concerns expressed • This will help us better monitor our financial situation

  6. Data Liberation Initiative DLI FINANCIAL SITUATION • We did a comprehensive financial review for the October EAC meeting and another one in March at the end of our Fiscal Year. • The Program is in a better financial situation that was suspected 18 – 20 months ago • Unless something drastic occurs there should no need to start to consider an increase in revenues (i.e. member fees) for at least another 24 months

  7. Data Liberation Initiative DLI COLLECTION • We have continued to add files to our Collection and we now have over 20,000 files in the Collection – includes data and metadata • There are over 250 different titles in the Collection • Over the past year we have added numerous Census files

  8. Data Liberation Initiative DLI COLLECTION • We add the Census files as soon as we get them, however this is not always as fast as some of our members would like • We have to wait our turn for Census to produce our files via special runs • Some of the tables we are supposed to receive are quite large and take a long time to produce

  9. Data Liberation Initiative DLI COLLECTION • In 2003 there were over 55,000 FTP downloads • Since 1995 there have been well over 251,000 FTP downloads • This is not an complete picture of downloads due as a number of institutions using a common service (IDLS, SHERLOCK, etc) where a file is downloaded once from DLI and placed on a central server

  10. Data Liberation Initiative DLI COLLECTION • We are attempting to decrease the number of hardcopy products (CDs & paper metadata) that we disseminate • If we can place a CD product on the FTP we will , especially if the author division provides us with just one copy • We are also in the process of scanning in all of our paper products (metadata) and making them available on the site as PDF files

  11. Data Liberation Initiative DLI COLLECTION • We have just completed scanning in all the documentation for the Survey of Consumer Finance • This is cheaper than photocopying or burning hardcopy versions of CDs and then mailing them to our members. • This will save us money in the long run • If members still want us to replicate and mail a hardcopy version we will

  12. Data Liberation Initiative ADDITIONS TO DLI COLLECTION • We have just received a replacement for CTUMS which had been locked for a number of months • Other recent additions include: • Synthethic file for NLSCY Cycle 4 • International Travel Survey 2003 • LMAS – acsii files for 1986 – 1990 • Household Internet Use Survey 2003

  13. Data Liberation Initiative UPCOMING ADDITIONS • Updated data from Canadian Centre for Justice Statistics • Census 2001 PUMF (do not know when) • Synthethic files from Youth in Transition • Small Area Retail Trade Estimates (SARTRE) • PALS – late spring 2004 • SLID – late spring 2004 • GSS 17 – summer 2004 • CCHS 1.2 - fall 2004

  14. Data Liberation Initiative DLI MEMBERSHIP • During 2003 we received notice that two members had decided to withdraw: • Université du Québec en Abitibi-Témiscamingue • Red Deer College • Discussion with these two institutions were held by the EAC member in the respective regions to determine if they could be convinced to remain in the program

  15. Data Liberation Initiative DLI MEMBERSHIP • Unfortunately the Université du Québec en Abitibi-Témiscamingue did not change their mind BUT Red Deer College did • Recently a new institution joined the DLI - École Polytechnique de Montréal • Therefore the number of members remains at 66

  16. Data Liberation Initiative DLI MEMBERSHIP • When a member leaves the program there are a number of consequences & actions that must be taken: • All use of data and files obtained through the program must stop • All data and files must be returned or destroyed or new licences must be obtained

  17. Data Liberation Initiative DLI MEMBERSHIP • New licences could also involve additional costs • They also lose access to level 2 data on the Census web site • If they return within 5 years they must pay for missed years

  18. Data Liberation Initiative DLI MEMBERSHIP • We have had some enquires from other institutions about joining the DLI Program • Our normal response is to request that these institutions first check out our web site to learn about our licence and our collection • We also ask that they check out E-STAT to see if this will suit their data needs

  19. Data Liberation Initiative CHANGES TO EAC • According to our Governance guidelines three positions on the External Advisory Committee were up for renewal in 2003 • A request for nominations was sent out during the summer via DLILIST - - The response was overwhelming! • As a result the three sitting members have been asked and agreed to continue for an additional term:

  20. Data Liberation Initiative CHANGES TO EAC • Another change to the EAC was that Gaetan Drolet of Université Laval announced his retirement • This meant that there would be 100% turnover of EAC member for the Quebec Region • It was agreed to change structure of EAC so that each region would be represented by two members with only one regional position up for renewal at any one time

  21. Data Liberation Initiative CHANGES TO EAC • At the next EAC meeting (spring 2004) the length of the terms will be reviewed • As well we still retain the two other academic positions of: • a representative from the research community (currently Chad Gadfiled from University of Ottawa) • and one from the library director community (currently Mark Legott from University of Winnipeg)

  22. Data Liberation Initiative CHANGES TO EAC • Current Academic EAC members are: • Atlantic Region: • Elizabeth Hamiliton - UNB • Mary MacLeod – Acadia • Quebec Region: • Richard Boily - Université du Québec à Rimouski • 2nd person named has since changed jobs

  23. Data Liberation Initiative CHANGES TO EAC • Ontario Region • Wendy Watkins – Carleton University • Barbara Znamirowski – Trent University • West Region • Chuck Humphrey – University of Alberta • Walter Piovesan – Simon Fraser University

  24. Data Liberation Initiative TRAINING CO-ORDINATOR CHANGES • Another critical retirement was from the group of Regional Training Co-ordinators • Jerry Bull from Universitè de Montrèal also retired last December . He along with Gaetan were the Quebec RTCs • They were replaced by Richard Boily (Université du Québec à Rimouski) and Philippe.Feredj (U. Sherbrooke)

  25. Data Liberation Initiative TRAIN THE TRAINERS • As part of our training renewal program a Train The Trainers workshop was held in Montreal from March 8 to 10 • Each region sent 2 -3 people to this workshop who will be called upon to act as trainers at future regional training workshops • Some have already been put to use in Kingston and Wolfville

  26. Data Liberation Initiative DLI ORIENTATION TRAINING • A DLI Orientation session was held prior to the April 2004 Ontario Training workshop • Open to all new DLI Contact and/or alternates . It was well attended and well received • DLI provided funding to cover the cost of travel • This was considered as “special training” and will not impact on any other available training funding

  27. Data Liberation Initiative DLI ORIENTATION TRAINING • Next one will be in Montreal at end of April • We are looking at holding these sessions more frequently • Atlantic Region may have one next year • We will discuss the frequency of this type of session at the next EAC meeting

  28. Data Liberation Initiative DLI & RDC:A CONTINUUM RELATIONSHIP • The DLI and the RDCs are two different points along the continuum of data access • There are some commonalities and overlaps within both Programs • Gustave Goldman, Director of the RDC program, was invited to the October EAC meeting to discuss how we could best work together

  29. Data Liberation Initiative DLI & RDC:A CONTINUUM RELATIONSHIP • To help strengthen the bridges between the two programs we have decided to have representatives sit on each others committees • Raymond Currie has been named as the RDC representative on our External Advisory Committee • Wendy Watkins will sit as the DLI rep on the RDC National Co-ordinating Committee

  30. Data Liberation Initiative DLI & RDC: METRICS • One area that we have in common, and where we could benefit from working together, is in the area of METRICS • It is recognized that officially measuring and documenting data access and use is essential in order to demonstrate and maintain the viability of both programs

  31. Data Liberation Initiative DLI & RDC: METRICS • For RDCs metrics is closely linked to continued funding for the program • In the case of DLI metrics, i.e. feedback to producing divisions, is linked to their continued willingness to provide DLI with data files

  32. Data Liberation Initiative DLI & RDC: METRICS • We have agreed to work together to see if we can develop and implement procedures and techniques that will gather the information required by both programs • Another reason to work together on this is that collecting this information could take more resources than is available from each program individually

  33. Data Liberation Initiative DLI & RDC: METRICS • A new DLI initiative involving METRICS will be announced soon • This will be a “Paper Series” where DLI members can publish their findings in this area • Mary, Elizabeth and others will be directly involved in this

  34. Data Liberation Initiative DLI & RDC: TRAINING • We have also agreed that TRAINING is another area where DLI & RDCs may be able to work together • It is felt that DLI members could benefit from learning what happens at the RDCs esp. with regard to confidentiality rules and guidelines

  35. Data Liberation Initiative DLI & RDC: TRAINING • As well RDCs reps could benefit from the type of training that we provide to our DLI Contacts • As a result, whenever feasible, someone from the local RDC will be invited to participate in Regional Training Workshops

  36. Data Liberation Initiative DATA DOCUMENTATION INITIATIVE • Both the DLI and the RDC’s are looking at using the DDI (Data Documentation Initiative) for the metadata files • The Data Documentation Initiative is an international effort to establish a standard for technical documentation describing social science data , which is written in XML.

  37. Data Liberation Initiative DATA DOCUMENTATION INITIATIVE • The DLI and the RDC programs have jointly purchased the NESSTAR system • NESSTAR is an infrastructure for data dissemination via the Internet that provides an end user interface for searching, analysing and downloading data and documentation.

  38. Data Liberation Initiative DATA DOCUMENTATION INITIATIVE • We are going to start to put the DLI metadata collection into this system to make it DDI compliant • If the RDCs also adopt this system they can influence author divisions to use it for their master file documentation • This will also make the metadata searchable at the variable level

  39. Data Liberation Initiative DATA DOCUMENTATION INITIATIVE • We organized a training session in March and invited representatives from some author divisions as well as the division responsible for our corporate database of survey information • These divisions have expressed interest in this system • Our plan is to make the NESSTAR system available on an internal network so they can start to explore its functionality more deeply

  40. Data Liberation Initiative DATA DOCUMENTATION INITIATIVE • A number if DLI institutions are also interested in DDI & NESSTAR • At the basis of the DDI is the identification of a set of ‘tags’ to be used when marking-up the metadata and there are a large number of these tags or elements – not all of which may be necessary • A group called CANDDI has been established to identify a core set of tags from the Canadian perspective

  41. Data Liberation Initiative DATA DOCUMENTATION INITIATIVE • A discussion list has been started and a number of interested DLI members have joined • Also some members of the group were in Montreal for Train The Trainers workshop and met afterwards • This was also discussed at the recent Ontario Training workshop in Kingston

  42. Data Liberation Initiative CHANGES TO DLI AT STC • Christiane Rousseau retired as of the end of October 2003 • Her duties have been assumed by Anne Chartrand • Marie-Josée Bourgeois has joined the Section to work full time on the web pages

  43. Data Liberation Initiative CHANGES TO DLI AT STC • Last fall we finally released our “new look” web pages and we have received favourable comments on the changes • We will be looking at all pages and making minor adjustments where required • If anyone has any suggestions as to content changes please let us know

  44. Data Liberation Initiative CHANGES TO DLI AT STC • In March 2004 we hired Gaetan Drolet to work on such special projects as: • Assisting training & transition in Quebec, • Create Citation Guide for DLI • Metrics • Another MAJOR change that is about to take place is the retirement of Ernie Boyko

  45. Data Liberation Initiative OTHER NEW DEVELOPMENTS • Stats Canada’a home page has had some minor changes • For example the sidebar has had some wording changes • Of interest to DLI members will be the: • Definitions, Data Sources and Methods link • The Studies link

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