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Exhibitor Information Session

Exhibitor Information Session. Key Information. Date: Saturday May 1, 2010 Time: 10:00 a.m. to 5:00 p.m. Free and open to the public Rain or shine Student, faculty and staff exhibitors Food Entertainment. 30,000 visitors Parking Opening Ceremony Welcome Centers/Info Booths

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Exhibitor Information Session

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  1. Exhibitor Information Session

  2. Key Information • Date: Saturday May 1, 2010 • Time: 10:00 a.m. to 5:00 p.m. • Free and open to the public • Rain or shine • Student, faculty and staff exhibitors • Food • Entertainment

  3. 30,000 visitors • Parking • Opening Ceremony • Welcome Centers/Info Booths • Entertainment • Interpreters • People Movers What to Expect May 1

  4. Location: George Eastman Building Lobby • Dates: Monday, April, 26 through Thursday, April 29 • Times: 10:00 AM to 2:00 PM • Who: For exhibitors whose names were entered into the Proposal Submission System as of March 15. Exhibitor T-shirt Pick Up

  5. Dinosaur BBQ will serve lunch from 11:00 AM to 4:00 PM in Student Alumni Union Davis Cafeteria on May 1. • Vouchers will not be distributed. • Only exhibitors that were listed in the proposal submission system as of April 1 will be permitted entry. • A vegetarian and/or non-pork option will be available to the exhibitors that specified a dietary restriction in the proposal submission system. • The exhibitor lunch will NOT be available at the Dinosaur BBQ Retail tent. • Exhibitors must be present in order to obtain lunch (others may not pick it up for you). Exhibitor Luncheon

  6. Tips for Exhibitors • These tips are based on exhibitor and visitor evaluation feedback: • Be realistic. Imagine RIT is a seven hour event. This is a lot for any one person to do on their own.  Ask for help. Recruit others to exhibit with you. If nothing else, they can cover for you while you grab something to eat or visit some of the other exhibits. You should not leave your exhibit unattended. • Arrange a meeting with your exhibitors prior to the event to plan accordingly for the day. • Visitors may see hundreds of exhibits in the course of their visit to Imagine RIT.  You need to be unique and engaging for your display to be memorable. • Initiate conversation with visitors regarding your exhibit. • Listen to visitor’s questions to try to get a sense of their level of understanding.

  7. Tips for Exhibitors • Try to explain what you do in a way that they will understand. • Be enthusiastic! If you’re genuinely excited about what you do, visitors will sense that.  Enthusiasm is contagious. • Remember you are on display representing RIT, your college, your Department and yourself.  Be professional and polite to everyone. • Promote your exhibit to others prior to the event. Send an email. Post information on your Facebook page. Let others know you are an exhibitor at Imagine RIT! • Print sheets of paper with your contact information or even have business cards on hand because you never know when a potential research partner or co-op employer may stop by. • Help connect visitors to others. Collect contact information when appropriate and follow up after Imagine RIT.

  8. Stay In Touch • Imagine RIT web site • http://www.rit.edu/imagine • Promote your exhibit with the Plan Your Day feature by sharing it through email and other social media. • Facebook • http://www.facebook.com/ImagineRIT • Be sure to add us on Facebook to stay up to date with the festival and visitor interests.

  9. Stay In Touch • Twitter • http://twitter.com/Imagine_RIT • Tweet throughout the day using hash tag #imaginerit • YouTube • http://www.youtube.com/user/imaginerit • Capture video of your exhibit on the day of the event • Behind the Scenes Blog • http://imaginerit.wordpress.com/ • Stay up to date with the logistics of Imagine RIT

  10. Exhibitor Web Site • Up to Date Information for Exhibitors • Links to Logos • Links to Social Media • Hometown News Release • 10 Marketing Tips • Exhibit Planning • Exhibit Signs • Kid Friendly Sign http://www.rit.edu/imagine/logistics/

  11. Weather Forecast

  12. Questions on May 1 Call (585) 475-3044 Between 8:00 AM and 5:00 PM

  13. College Contacts on Program Committee

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