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GLC Regional Meeting

GLC Regional Meeting. SY 2012-13 Start-up. New Meal Regulations went into Effect USDA / MDE Utilization Directives HPS Begins Administrative Duties for GLC. New Meal Regulations went into Effect. Cycle Menu Submitting Menus MDE resources/Consultants.

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GLC Regional Meeting

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  1. GLC Regional Meeting

  2. SY 2012-13 Start-up • New Meal Regulations went into Effect • USDA / MDE Utilization Directives • HPS Begins Administrative Duties for GLC

  3. New Meal Regulations went into Effect • Cycle Menu • Submitting Menus • MDE resources/Consultants

  4. USDA / MDE Utilization Directives • Use it or Lose it. What does that mean? • Processed • Non Processed

  5. HPS Begins Administrative Duties for GLC • Membership dues are paid once per year • Volume Rebate

  6. SY 2013-14 Single Bank System • What does that mean? • Timeline • Processed Items • Volume Discounts • Brown Box • DoD Produce

  7. What does it mean your district? • In the past I always surveyed my Commodity needs. Do I still do that? • Processed- No survey needed!! • Brown Box- Yes • DoD Produce- Yes • When is the Survey for Brown Box and DoD? • February 1st through February 14th

  8. What does it mean for my district? • Do I need to do a survey for Brown Box and DoD if my district does not want those items? • No. If you feel it is best for your district to use all of your entitlement on Processed, do not complete the survey and all of your entitlement will go into the Single Bank System • What if I forget to order Brown Box and DoD during the survey period? • All of your entitlement will go into the Single Bank System

  9. How does it all work? • How much Entitlement can I spend in the Single Bank System? • What Processors will be available to order from? • Can I spend too much at a Processor? • What about “Fair Share”?

  10. How much entitlement can I spend in the Single Bank System? • Depends on how much you divert to Non-Processed and DoD Produce. • All remaining entitlement will be available in the Single Bank System. • As an example if your district has $50,000 in entitlement and you • divert $5,000 to Non-Processed and an additional $5,000 to DoD • your district would be able to spend $40,000 on in the Single Bank System on Processed vendors. • Example • Total Entitlement – Non-Processed Allocated – DoD Allocated = Single Bank Entitlement • ($50,000) ($5,000) ($5,000) ($40,000)

  11. What Processors will be available to order from? • You can order from ANY approved GLC Processor. • How will I know what items to order? • The Worksheet Planner (www.hpsusdafoods.org) • GFS Experience and the Green Shield Icon.

  12. Can I spend too much at a Processor? What about “Fair Share”? • Yes, but per USDA a Fair Share must be ensured • Each member has a threshold of pounds at each Processor • GLC determines thresholds from purchasing history • Once the threshold is reached, you will not be able to order from that Processor • If that happens you will call HPS to see if the overall Consortium balance at that Processor would allow you to be loaded with additional pounds

  13. How does the threshold work? • HPS will review your purchasing history and then: • Determine a minimum # of pounds that all members will have • Establish a buffer • This establishes your threshold • Place order with USDA • This will ensure Fair Share for all Members

  14. What if I do not use a Processor? • HPS will review your purchasing every month • HPS will reduce the balances by 10% of pounds from those members that had zero usage in any given month • Then HPS will re-distribute those pounds to members who are utilizing that processor

  15. What if I surpass my Threshold at a Processor? • A notification will be sent to GFS and you. You will no longer get the Commodity discount for those vendor’s products. • At this point you can call HPS to determine if there are enough pounds available to be loaded with some more threshold pounds. • If that is not available you can continue to purchase NOI items from GFS at the Commercial price.

  16. Are Brown Box and DoD Produce part of the Single Bank? • No. These products are ordered exactly as they are today • You Survey for them • They are assigned to your district • You order through GFS • Storage Fees for Brown Box still apply

  17. How can I manage this new process? • You can monitor progress on your • Home Page of www.hpsusdafoods.org • You will be sent a notification from HPS • when your Single Bank is 95% depleted • PAL Report

  18. Will I still utilize the Commodity Data Companies K12 and Processor Link? • Yes, these companies are still very important in your managing of the USDA Foods program. • They are still your primary source for sales verification and have many resources that can help you utilize the program better.

  19. Thank You for your support and participation on behalf of the GLC Board Members

  20. Questions?

  21. HPS/GLC Commodity Portal • Tips for navigating the Portal • Left Side Tool Bar, Main Screen, Right Side Tool Bar

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