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Excel: G etting Data Into Excel Graphs and Graphing Sorting and Filtering

Excel: G etting Data Into Excel Graphs and Graphing Sorting and Filtering. 15 April 2014. Getting Data Into Excel. Getting Data From the Web. Option 1: Find a Download button Data Sets Option 2: Cut and Paste Directly If you can past with special options, you can get even more of them

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Excel: G etting Data Into Excel Graphs and Graphing Sorting and Filtering

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  1. Excel:Getting Data Into ExcelGraphs and GraphingSorting and Filtering 15 April 2014

  2. Getting Data Into Excel

  3. Getting Data From the Web • Option 1: Find a Download button Data Sets • Option 2: Cut and Paste Directly • If you can past with special options, you can get even more of them 1896 Summer Olympics • Option 3: • Cut and Paste to Notepad • Cut and Paste to Excel Pizza Hut

  4. Importing to Excel (Maybe) • Data -> (Get External Data) From Text • Use Delimited • Try Tab. Excel will show you what it finds • Import headers, totals, … • Worst case is that you delete them!

  5. Other tools • Komodo editor for line changes • Example: \r\n identifies line end in Windows • > Remember to show EOL Markers and White Space • PDF to Excel web sites and tools • Google for free trials (nitro)

  6. Text to Column • Want atomic entries • What if they are combined?

  7. Excel Graphing

  8. What Can You Chart? • Basic Model • Data laid out in rows and columns • Header row labels describing columns • Header column categories describing rows • Blank upper left cell sometimes needed • Not necessary, but easiest

  9. Creating a graph • Highlight your data • Insert the chart type you want • Move the chart where you want it

  10. Changing your Graph • Click on the border of the graph • All graph tools are now available

  11. Choices • How much data • One or more graphs • What type of graph • Labeling

  12. Really easy to overdo • Use to clarify, not obfuscate • Be gentle on the eyes • Need to print? • Use differentiable colors and symbols

  13. Graphing Tricks • Second axis • Click on series • Right click • Format Data Series • Scatter plots • Include the labels and you get 2 series • Exclude the labels and you get an x-y scatter • Format axis to change range

  14. Tips, continued • Want to highlight one point on a line graph? • Create it as a series by itself • Include markers on all the data • Change the other series NOT to have markers • Restructure your data to get the graph you want

  15. Getting Graphs to the Web • Save spreadsheet as web page • Save as Web Page (htm or html) • NOT Single File Web Page • Spreadsheet only (not workbook) • Move one of the .png files to your web folder • Throw away the rest

  16. Sorting and Filtering

  17. Sorting • Formulas • Cannot sort a table with ONLY formulas • Custom sort (preferences on Macs)

  18. Filtering • Filtering (simple and advanced) • Headers must be used • In place hides, copy deletes • Strings do not use “

  19. Advanced Filter • Rows are OR • Columns are AND • Can repeat a column name • comparator value • Can show all columns or subset • Text: wildcard options

  20. Filter Rules Summary • Headers must be used and must match • In place hides, copy deletes • Strings do not use “ • Rows are OR • Columns are AND • Can repeat names to AND a single column • Can identify subset of columns to display • To copy to another worksheet, must START on the destination

  21. Text Wildcards

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