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Webex

Webex. Michael Pjetraj DAQ. Webex. Webex. http://www.webex.com/index.html. Webex - Capabilities. Your Cisco WebEx Meeting Center package includes: Unlimited online meetings Up to 25 participants PC and Mac compatibility Integrated phone conferencing Free VoIP calling.

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Webex

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  1. Webex Michael Pjetraj DAQ

  2. Webex

  3. Webex • http://www.webex.com/index.html

  4. Webex - Capabilities • Your Cisco WebEx Meeting Center package includes: • Unlimited online meetings • Up to 25 participants • PC and Mac compatibility • Integrated phone conferencing • Free VoIP calling

  5. 25 participant limit • DAQ has not had an issue with this limit – yet. • When we meet with all regional offices, we request that each individual office only use 1 participant slot by physically attending in a conference room in their regional office

  6. Telephone Connections • Integrated phone conferencing • Free VoIP calling • DAQ has been using the “meet me” phone numbers. We purchased 2 meet me numbers and pay a flat fee rather than a per minute with a webex service • Once we get VOIP at Green square we may need to reanalyze

  7. Choose payment plan • Select a monthly payment plan or save with a prepaid annual plan. For a limited time, get 1 month FREE when you choose either plan! Monthly Plan $69/moNo commitments—cancel any time • Prepaid Plan $59/moBest value: prepay a yearlysubscription and save $120

  8. http://www.webex.com/index.html • You can “schedule a meeting” • Or • Set up an instant meeting

  9. Send E-mail to participants

  10. Participants join meeting

  11. Computer set-up

  12. Install Active X control • “meeting center” • Could be an issue if you do not have administrator rights to your computer

  13. Software install

  14. ~ 1 minute

  15. Shared screen

  16. Once the screen is viewed by attendees, anything on the “Host” screen will be seen on the attendees screen. • The Host cannot take control of your computer • You cannot take control of the host computer • The host can “transfer” control of the meeting to an attendee

  17. Remember – if you are using a laser pointer while hosting, your attendees cannot see the laser – use your mouse cursor • Webcams allow a more personal touch to the meeting • Phone conversations MUST be limited to 1 person at a time. Otherwise, those on the phone cannot understand the conversation

  18. More microphones, or phone sets w/ longer extensions are desirable • Prepare, prepare, prepare!!!! • You will not be handing out documents. You may have e-mailed the content to attendees, but the goal of the software is to present the documents on the screen

  19. Have everything scanned or digital • Have everything readily available • Meetings have crashed for less reasons than a host searching for material • Come up w/ a naming convention that helps you, such as:

  20. C://my documents/1-agenda.doc • C://my documents/2-introductions.doc • C://my documents/3-DimDim-Larry.ppt • C://my documents/4-goto-claudia.ppt • C://my documents/5-webex-michael.ppt • C://my documents/6-wrap-up.doc

  21. That way your files are ordered to flow w/ the agenda which saves search time • Or • If you are fancy, you can set-up an agenda & hyperlink w/in the document to the files you want to open

  22. Webex - Positives • Reduce travel time • Reduce travel cost • More availability for meetings

  23. Webex - Negatives • Face to face interaction missing – even w/ web cams • Potential for reduced input – Web conference attendees may “multi-task” (ie – do other things)

  24. Webex – Cost Savings - Fuel • Example of cost savings: • DAQ Regional Supervisor meeting • Typically all 7 regional supervisors would attend for 1 to 2 days. • ARO – 8hrs driving ~480 miles @$0.25/mile = $120 • MRO (2 Supervisors) ~5hrs driving ~300 miles @$0.25/mile = ~$75

  25. Webex – Cost Savings - Fuel • WSRO (2 Supervisors) ~4hrs driving ~240 miles @$0.25/mile = ~$60 • WARO ~3hrs driving ~180 miles @$0.25/mile = ~$45 • WIRO ~4hrs driving ~240 miles @$0.25/mile = ~$60 • Total Driving Cost = $360

  26. Webex – Cost Savings - Subsistence • Subsistence • ARO - $80 Hotel & $40 food = $120 • MRO X 2 - $80 Hotel & $40 food = $240 • WSRO X 2 - $80 Hotel & $40 food = $240 • WARO - $80 Hotel & $40 food = $120 • WIRO - $80 Hotel & $40 food = $120 • Total - $720

  27. Webex – Cost Savings – Time=$$ • Total driving time • ARO (8hrs) + MRO (10hrs) + WSRO (6hrs) +WARO (3hrs) + WIRO (4hrs) = 31hrs • 31 hrs X ~$35/hr = $1085

  28. Webex – Cost Savings • Total Cost Savings: • Gas - $360 • Subsistence - $720 • Lost travel time - $1085 • Total = $2165

  29. Webex – Cost Savings • Yearly cost of product for unlimited meetings: • $708 • Net savings using Webex for this 1 meeting: • $2165-$708 = $1457

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