1. Effective PowerPoint Use Tamara Swedberg Instructional Technology Specialist

2. Overview • Preparation • Content • Design • Delivery

3. Preparation

4. The Audience • Why should they care? • What will keep their interest? • How can you involve them?

5. Outline • Make the slide headers first • Go back and fill in content • Rearrange slides if needed • Make final text edits

6. Tell a Story • Personal stories are more interesting • Keep slides in chronological order

7. content

8. Text • 6 x 7 rule • No more than six lines per slide • No more than seven words per line

9. Short Content • Emphasize the BIG points • Use images • Use simple charts

10. Reflection and Questions • Pause once in a while • Ask a question • Ask for reactions

11. Notes • Use notes section to add narrative • Presenter view • Only if using laptop • Screen and Projection different • Cannot rely on this being available

12. Summary Slide • Summarize your presentation at the end • Emphasize key points • What the audience will take away

13. Thank You Slide • Thank the audience • Include contact information

14. design

15. Themes • Choose a theme you like • Pick a color scheme • Try a different background • Use the slide master view • Repeating elements • Footer items, like slide numbers

16. Visuals • Photos • Clip Art • WordArt • Smart Art • Charts • Graphs

17. Places to find art • Microsoft clipart • Creative commons search • http://search.creativecommons.org/ • Vectorstock.com • $1 vector art • Stock art websites • High price • Most variety

18. Extras • Quotes • Cartoons • Multimedia

19. Fonts on Screen • Serif fonts are difficult to read on screen • Sans serif fonts are clearer • Italics are difficult to read • Normal or bold fonts are clearer • ALL CAPS IS HARD TO READ • Use colors to emphasize text

20. Font size • Think of the person in the back of the room • 12 • 24 • 36 • 48 • 60

21. Animations • Movement applies to text or objects • Subtle animations are nice • Draw attention to the screen • Help order elements • Hide/reveal text or objects • Erratic animations are annoying • Too many animations are irritating

22. Transitions • Animations between slides • Same rules as animations

23. Guides and Arranging • Under View • Guides • Gridlines • Ruler • Arrange • Align middle, right or left • Distribute multiple objects

24. delivery

25. Presenting • Practice your presentation • Don’t read the slides • Maintain eye contact • Walk around the room • Use a wireless presenter • smart phones apps

26. Other Slide Software • Keynote - Mac • Google Presentations • Author with others • Share easily • Prezi • Motion and zoom • Artistic • Time consuming

27. Don’t Forget Your Dongle • Macs and iPads - proprietary dongles • $30 • Different for each laptop

28. Backups • Flash drive • Copy on web • Email • DropBox • PDF version • Especially for mac users • Photo and video conversion problems • PowerPoint version problems

29. Handouts & Copies • Use the print handouts function • Most prefer 3 per page with notes • Post presentation online • Add link to last slide • Use URL shortener if needed

30. Summary • Prepare • Add Content • Design • Deliver

31. Thank You! Thank you for coming Tamara Swedberg Instructional Technology Specialist 732-848-2947 tamara.swedberg@rutgers.edu This presentation: policy.rutgers.edu/its/documents/powerpoint/