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The Grant Application

Technical Assistance for Civil Society Organisations Regional Office. This project is funded by the European Union. The Grant Application. Understanding the Form & Guidelines, and avoiding common mistakes. Technical Assistance for Civil Society Organisations Regional Office.

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The Grant Application

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  1. Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union The Grant Application Understanding the Form & Guidelines, and avoiding common mistakes Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  2. Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Be clear about the roles of the different stakeholders and the EU terminology: • Contracting Authority • Centralised Management • Decentralised Management ( EC or EUD / CFCU) • Beneficiary Institutions • Grant Beneficiary • Target Group • Final Beneficiary Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  3. Some Basic Key Rules Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Non-cumulation: No single beneficiary may receive more than one grant financed by the European Community or EDF for a given action Non-retroactivity: Grants may, as a rule, only cover costs incurred after the date on which the grant contract is signed Non-profit: Grants may not have the purpose or effect of producing a profit for the beneficiary Co-financing: Grants may not as a rule finance the entire cost of the action Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  4. Eligibility Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union • The applicant organisation and partner(s) • Direct and indirect costs • Actions (and where and when they take place) Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  5. Verifying Applicant Eligibility Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union The Application Form asks for information and declaration about your organisation’s: • Legal status • Nationality • Function/type • Sector/Experience • Resources • Governance This information is either verified after evaluation of the application (but before contracting) Or Prior to application via the online PADOR system Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  6. Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  7. Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Beware: for Calls for Proposals where partnership is obligatory and so is the use of PADOR, your partner(s) MUST also pre-register through the PADOR system Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  8. Costs Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union • Remember, the budget represents realistic cost estimates, broken down by units (no lump sums!), and a ceiling for eligible costs • Co-financing is calculated as a % of the total, not specific costs • In-kind contributions cannot usually be monetized and therefore are not ‘costs’ • Indirect costs – 7% to cover overheads • Incorporate a ‘contingency reserve’ if allowed Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  9. Common Application Errors Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union • Incomplete forms and/or missing annexes – NGOs are not bureaucracies, but attention to detail and record-keeping is essential • Project description does not follow logframe • Poor budgeting – not the end of the world, but you will lose evaluation points • Not in-line with overall objectives – the action must clearly make a contribution • ‘3 halves don’t make a whole’ – ensure there is close cooperation amongst the team • Lack of ownership – you may be awarded a grant, but then lose it through poor implementation Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  10. Grant Application Evaluation & Selection Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Step 1: Opening Session and Administrative Check (Step 2: Evaluationof the Concept Note) Step 3: Evaluation of the Application Form Step 4: Eligibility of the Applicant and Partners Provisional Selection Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

  11. Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union You’ve been awarded your grant, so all you have to do now is implement the project..... Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

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