1. CIO Academy 411 New/Aspiring CIO Academy October, 2011 Dona Boatright CCCC Vice Chancellor, Emeritus

2. “Our doubts are traitors, and make us lose the good we oft might win, by fearing to attempt.” Measure for Measure, W. Shakespeare

3. Overview • Language • The Hierarchy of Rules • Key Regulations • Managing at the College • Hot Issues • Resources and Tips

4. Understanding the Language • No good dictionary or Grammar available • But check out the glossary of terms • Sometimes we call things by many different names: Prop 98 BOG 75/25 AB 1725 SLO

5. Some Words are Charged… • They have multiple meanings • The evoke different responses from different constituencies

6. For Example, depending on who is talking and in what context: • Enrollment Management • “Side of the House” • Categorical • Economic Development • Total Quality Management • Student Learning Outcomes • Transfer Model Curriculum

7. Some Issues Have Been Canonized…

8. AB 1725 • Represents the 10 Commandments? • OR • Work of the Devil?

9. Know Who is Talking • Know who is talking

10. Living in Acronym World • And then there is the unrelenting use of abbreviations…….

11. PPSI VVSS PPIT SPPAC DAS PRC SMT IEC BCC DMC PAAA CIC IEC BSMC VPI/D DWEMPC Peralta Community College District

12. Abbreviations Can Make or Break You • WSCH • FTEF • FTES • SACC • TBA • FTO • ARRA • TMC • AA-T, AS-T

13. Leadership in a bureaucratic environment: See the big wave, surf forward; don’t look back

14. Statute Title 5 regulations Local board policy The hierarchy of rules • Statute: state law—the Education Code • Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors • Local board policy: local implementation of regulations

15. Statute: Education Code • Section 70901: • (a)The Board of Governorsof the California Community Colleges shall provide leadership and directionin the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state.The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges. • 70901(b)(6):Establish minimum conditions entitling districts to receive state aid for support of community colleges.

16. Ed Code, cont’d • 70902. (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

17. Regulations - who cares!!!

18. Regulations—who cares?You Should!!! • Ethical commitments made by those who sign off on compliance • Economic implications for failure to adhere to regulations that have apportionment sanctions attached • Political implications of flouting of regulations

19. Title 5 regulations • Minimum conditions for receipt of state support • Standards of scholarship (§51002) • Remedial coursework limit (§55765.5) • Grade changes (§55760) • Award of degrees and certificates (§51004) • Minimum requirements for the Associate Degree (§55806) • Open courses (§51006) • Equal employment opportunity (§51010) • Student fees (§51012) • Curriculum (§51021)

20. Title 5 • Revised and Reorganized • Curriculum and Instruction • CIO Bible

21. Regulations and the Department of Finance If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!

22. Local Board policy • Policies implementing Title 5 regulations • Per Ed Code 70902 above • Be aware of your own district’s policies

23. Minimum Conditions Compliance • Be aware of all the elements • Know which ones are your responsibility • Pay attention to deadlines on reporting

25. Minimum Conditions Compliance Advice • Some topics “involve greater likelihood of violations and will be monitored more closely” • “Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive Plans Approval of new colleges and educational centers Accreditation Counseling programs Objectives Faculty, staff and student participation in governance • or through the complaint process

26. Managing at the College You cannot know all the information all the time. Key is to be AWARE of: • your areas of responsibility • where to find information quickly when you need it • who you can call when you cannot find it!

27. Hiring Evaluation Scheduling Assignment/Load Contract Negotiations Contract Management Conflict Resolution Managing at the College

28. Leadership is Key Stretch people to potentially achieve goals they didn’t think were possible. Be direct. Don’t tiptoe around hard issues. Be an “information socialist”. Don’t hoard information

29. F/T Faculty Hiring/Evaluation • Use CIO network for “real” reference checks • Keep department culture in mind (good fit or change agent?) • Be advocate for students • Be vigilant during first year • Be bold

30. P/T Faculty Hiring/Evaluation • Avoid Crisis or Convenience Hiring • Create Part-Time Faculty Pools • Pay attention to Evaluation process • Monitor Re-hire process • Student evals & complaints • Grading practices • Student retention • Avoid “owning” mediocre PT faculty • Be Advocate for Student Needs

31. Be involved whether at the table or not Pay attention in your practices Avoid setting unwanted precedents Train your Deans and Chairs Collective Bargaining

32. Faculty Assignment and Load/Contract Enforcement • Quest for Perfect Schedule for STUDENT needs as opposed to faculty • Be strict, consistent but not inflexible • Create an ethos of fair process so you do not have to overrule your dept. chairs • KNOW the contract

33. Conflict Management • Maintain communication with deans/chairs • Follow college processes • Document conversations • Be creative • Use resources: HR, Medical, Legal

34. . REMEMBER: It’s not about you. You don’t lead by your position. You lead by how you influence other people’s thinking.

35. Know the System Office Structure & Staff Use the tools: websites Read the memos Meet the deadlines Ask questions Engage with the Consultation Process Awareness of Statewide Issues

37. Recent and Continuing Issues • Budget • Basic Skills • 50% law • Categorical shrinkage • Scheduling Priorities • SB 1440 Implementation • Non CreditPE §58130 • BOG Student Success Task Force Recommendations • Title 5 Regs. on prerequisites, student withdrawal, repetition and repeatability • Accreditation

39. SB 1440 • Transfer Degree simplified to 60 units with 18 units of major or area of emphasis • C or better students guaranteed admission to CSU • Prohibit CSU from requiring additional lower division course work beyond the 60 units • Senate developed Degree plans

40. §58130 “No state aid or apportionment may be claimed on account of the attendance of students in non credit classes in dancing or recreational physical education.” Top Codes 0835 and 1008

42. Accreditation:FOCUS ON THE BIG 4+1 Responses to Previous Recommendations Program Review – Sustained Planning – Sustained Student Learning Outcomes – Development but soon Proficiency! Distance Education

43. AFFIRMATIVE ACCREDITATION REMEMBER: It’s all about the college…….. Question: “Can we assure parents, potential students and others that we provide a reputable, high quality educational experience?” Answer: Clear, concise, honest review Reports to avoid at all cost: National Enquirer or Doctoral Dissertation

44. Be specific and measurable.. Action Plan The College will investigate stable funding sources required to maintain technology and the required support. The College will seek additional technology funding through on-going state funding, business and industry partnerships, and will forecast for a future bond measure to support its instructional technology needs.

45. Self Evaluation The College and Library together have a very strong information competency program and plan in place to ensure that students gain information competency skills. As the number of courses infused with information competency increases, students will have more opportunities to learn and practice these skills regardless of whether they plan to obtain associate’s degrees or pursue other educational paths. Action Plan None.

46. Remember - We’re all in this together…

47. Resources and tips • Program and Course Approval Handbook • Tutoring and Learning Assistance Guidelines • Basic Skills Report (“Poppy Copy”) • Legal Affairs site at www.cccco.edu • The roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs, and others

48. Where Can I Find This Stuff? • Ccccio.org: CIOs • Cccco.edu: Chancellor’s Office • Cccaoe.org: Technical Education Deans • Rpgroup.org: Researchers • Cssofficers.org: CSSOs • Ccleague.org The League • Accjc.org: Accreditation • Asccc.org: Academic Senate

49. Top 10 “Get Real” List of Things Administrators Need to Know • There will never be enough MONEY! • There will never be enough STAFF! • There will never be enough TIME! • There will never be enough SPACE! There will always be problems with construction projects. • People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods! • Your job will get harder, and the organization and work will be more complex. More rules, constraints…

50. Top 10 “Get Real List” (continued) 7. CHANGE will be the only CONSTANT! 8. There will be increased external COMPETITON. 9. OPPORTUNITIES are seldom labeled. Opportunities are often disguised as problems. Ban the word “CAN’T” from your vocabulary. • You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities. Originally prepared by Bill Feddersen, Retired College President, Mt. SAC