LEA Planning Cycle

1. LEA Planning Cycle March 4, 2010 Office of Educational Improvement and Innovation and Office of Field Services

2. Purpose of the Day • Share Process and Timelines for LEA Planning Cycle and School Improvement • Become familiar with new AdvancEd’s Goals Management and District Improvement Plan tools • Review the LEA Planning Cycle Requirements • Become acquainted with the new LEA tool • Provide time to use the online system

3. School time lines NEW! 3

4. School level online requirements School Process Profile 4

5. District time lines NEW! NEW! NEW! 5

6. District level online requirements District Process Profile 6

7. One Voice One Plan

8. Michigan Continuous School ImprovementStages and Steps Gather Getting Ready Collect School Data Build School Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Do Implement Plan Monitor Plan Evaluate Plan Student Achievement • Plan • Develop Action Plan

9. While the School Improvement Framework provides the vision for school improvement, a comprehensive needs assessment provides the process to support two of the four stages of the School/District Improvement Process: Gather and Study.

10. Continuous improvement model • Getting Ready • Collect Data • Build Profile • Data Profile • Process Profile • Analyze Data • Data Analysis • Process Analysis • Summary Report • Set Goals • Set Measurable Objectives • Research Best Practice • Develop Action Plans • Implement Plan • Monitor Plan • Evaluate Plan Gather A comprehensive needs assessment Study Improvement Plan Plan Do 10

11. What is the Process???

12. 1 District conducts a comprehensive needs assessment to identify strengths and challenges 2 District determines Goals and Measurable Objectives for the identified need areas 3 Enter the identified Goals and Measurable Objectives in Goals Management

13. 4 Continue to complete each Goal. Districts will have to complete a minimum of 3 Goals 5 After the Goals are completed, district personnel must “Approve” the Goals for inclusion in the District Improvement Plan and the LEAPC 6 Exit Goals Management and re-enter through the District Improvement Plan to complete the other required components of the District Plan

14. 7 Submit the District Improvement Plan for Approval to central office staff 8 Make modifications, if requested by your district 9 After modifications are completed, activate your LEAPC and select the Goals for inclusion in that document

15. Districts and schools must collaborate to develop school/district improvement plans to support initiatives based on needs at both levels

16. Common vision OFS ESEA & PA 25 External NCA Ed YES! OSE-EIS OEII District Improvement Process • Common vision • Common language Coherent Plan for Improvement 16 Continuous Improvement

17. Alignment Communication Cooperation School A Collaboration School B School C District Office 17 http://www.flickr.com/photos/dave_mcmt/281995496/ http://www.flickr.com/photos/dave_mcmt/280013272/ http://www.flickr.com/photos/travelinlibrarian/2497572953/

18. A vertically aligned system for.. MDE Plan ISD/RESA Plan District Plan School Plan Classroom Continuous Improvement 18

19. Process cycle for continuous improvement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Do Implement Plan Monitor Plan Evaluate Plan Student Achievement • Plan • Develop Action Plan 19

20. Setting the context It’s easier when we all pull TOGETHER 20 20 http://www.flickr.com/photos/steveweaver/2915792034/

21. Process cycle for continuous improvement Gather Getting Ready Collect District Data Build District Profile Study Analyze Data Set Goals Set Measurable Objectives Research Best Practice Do Implement Plan Monitor Plan Evaluate Plan Student Achievement • Plan • Develop Action Plan 21

22. Continuous district improvement • Getting Ready • Collect Data • Build Profile • District Data Profile • District Process Profile • Analyze Data • District Data Analysis • District Process Analysis • Summary Report • Set Goals • Set Measurable Objectives • Research Best Practice • Develop Action Plans • Implement Plan • Monitor Plan • Evaluate Plan Gather A comprehensive needs assessment Study District Improvement Plan Plan Do 22

23. District Data Profile District Data Analysis District Process Profile District Process Analysis Summary Report • District comprehensive needs assessment 23

24. District data profile and analysis • District Data Profile • Achievement • Demographic • Process • Perception Collect & analyze this data set 24

25. District data profile and analysis * These reports are recommended, but not required and they are not all encompassing. 25

26. Comprehensive needs assessment  District Data Profile District Data Analysis District Process Profile District Process Analysis Summary Report  26

27. District process profile NCA Districts DistrictStandards Assessment Report (SAR) MDE Districts District Process Rubrics (DPR) • Identifies strengths and challenges in system processes and protocols of practice. 27

28. District process profile MDE district level 19 performance indicators 28 • Handout # 2 District Performance Indicators

29. District process profile NCA Districts will complete SAR template 29

30. Important! District process rubrics & SAR template Download the District Process Rubrics or SAR Word Template for help preparing your report offline. You must complete the District Process Rubrics or the SAR online. 30

31. District process profile online 31

32. Comprehensive needs assessment  District Data Profile District Data Analysis District Process Profile District Process Analysis Summary Report    32

33. A comprehensive needs assessment Process Profile and Analysis Data Profile and Analysis Summary Report Strengths Challenges 33 Goals

34. MDE Student Achievement NCA School Comprehensive Needs Assessment Ed YES! Report School Comprehensive Needs Assessment School Data Profile School ProcessProfile School Data Profile School Process Profile 40 or 90 Indicators Self Assessment Or SAR School Improvement Plans District Comprehensive Needs Assessment District Comprehensive Needs Assessment District Process Profile District Data Profile District Process Profile District Data Profile 19 Indicators District SAR District Improvement Plans ISD/RESA Comprehensive Needs Assessment ISD/RESA Comprehensive Needs Assessment Process Profile Consolidated Application Data Profile Data Profile Process Profile System/ESA SAR 34 ISD/RESA Improvement Plans

35. It’s all about Goals LEA Planning Cycle Application District Improvement Plan School Improvement Plan G O A L S MANAGEMENT District Process Rubrics/ District SAR School Process Rubrics (90)/ SAR Education Yes! Subset (40)/ SA 35

36. Important! Goals management template Download the Goals Management Template for help preparing your goals offline. You must enter your goals in the online Goals Management system. 36 http://www.advanc-ed.org/mde/school_improvement_tasks/?m2m

37. Student focused goal Gap & cause for gap Measurable objective Strategy Activities Fiscal resources District goals management 37

38. Goal statement All students will be proficient in reading. Important! Goals student focused stated broadly based on data analysis 38

39. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources District Goals management  39

40. When considering the percent of students proficient, there is a 21% difference between students without disabilities and students with disabilities as measured by the MEAP; additional data analysis identifies informational reading as the primary cause for gap. Important! Gap and cause for gap Gap Consider multiple data sources Cause 40

41. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources District Goals management   41

42. Specific Measurable Attainable Realistic Time-bound SMART objectives Measurable objective Important! It is critical to determine how you will monitor and measure your progress as you begin to plan. 42

43. All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% (2007-08) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the 2009-2010 school year. Measurable objective specific measurable attainable & realistic time bound 43

44. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources District Goals management    44

45. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources District Goals management   45

46. Specific Measurable Attainable Realistic Time-bound SMART objectives Measurable objective Important! It is critical to determine how you will monitor and measure your progress as you begin to plan. 46

47. All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% (2007-08) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the 2009-2010 school year. Measurable objective specific measurable attainable & realistic time bound 47

48. Student goal Gap and cause for gap Measurable objective Strategy Activities Fiscal resources District Goals management    48

49. Strategy • Criteria for Strategy Statement • Begin each statement with “District staff will...” (and/or which specific group of teachers). • Use an action verb of observable behavior which must be done. • Write clear, concise statements that describe what you intend to accomplish. (Be specific.) • Make sure each strategy addresses the issue and connects back to the measurable objective. • Research and evidence based 49

50. Strategy Strategy District staff will implement effective, research based strategies for informational reading instruction as a result of district level training. 50