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Annual Meeting 1/27/2014

Annual Meeting 1/27/2014. Agenda. Welcome Responsibilities of Board Officers Nominations Treasurer’s Report State of the HOA 2013 Accomplishments 2014 Planned Events Homeowners Responsibilities Elections Door Prizes Questions. HOA Board of Directors. Chairman* – Ed Diego

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Annual Meeting 1/27/2014

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  1. Annual Meeting 1/27/2014

  2. Agenda • Welcome • Responsibilities of Board Officers • Nominations • Treasurer’s Report • State of the HOA • 2013 Accomplishments • 2014 Planned Events • Homeowners Responsibilities • Elections • Door Prizes • Questions

  3. HOA Board of Directors • Chairman* – Ed Diego • President* – Dave Bryner • Director* – Darrin Atlas • Secretary - Sheila Milburn • Treasurer – Kathy Younger Committee Chairs Ed Diego: BOD Kathy Younger: Finance Dave Bryner: Grounds Darrin Atlas: Architectural Control Sheila Milburn: Communications

  4. HOA Board Responsibilities • Chairman • Preside over meetings • Field homeowner complaints • Tree removal / Contracts • President • Landscaping • County issues • Builder issues • Director • Nominations committee chair • Architectural committee chair

  5. HOA Board Responsibilities • Treasurer • Collect assessments • Settlement/House Sales • Pay bills • Maintains financial records • Secretary • Record meeting minutes • Schedule meeting rooms • Assemble agenda

  6. Nominations and Election • Homeowners wishing to hold office • Short brief of why the homeowner would like to serve on the Board • Voting by ballot • Positions up for election • Board of Directors Members (3 positions) • Staggered Terms: 3, 2, 1 • Those elected will decide the positions

  7. 2013 Treasurer’s Report

  8. 2012 Treasurer’s Report

  9. 2014 Budget

  10. Expenses

  11. FY 2014-2015 Dues Need Info • Annual Dues: • $151 upcoming fiscal year • Fiscal Year: July 1, 2014 to June 30, 2015 • Payment schedule is as follows: • June 1st dues notice mailed • July 1st payment is due • July 15th is the final cutoff day to avoid late fee ($10) • Pleasenotifythe treasurer by June 7thif you have not received a dues notice. *Note: Not receiving bill by mail does not relieve your payment responsibilities.

  12. State of the HOA Need Info or Remove • Architectural • Fences • 2 requested and approved • 1 request to raise an existing fence above 6 foot limit was disapproved • Decks (3 requested and approved) • Front Portico (1 requested and approved) • Sheds (2 requested and approved) • Pools (1 requested and approved) • Dues • 91% have been collected

  13. 2013 Accomplishments • New Board Members • Dave Bryner: elected to 3-year BOD term • Darrin Atlas: elected to 2-year BOD term • Kathy Younger: Treasurer • Gary Younger: Web Master • Mel Blade: Finance Team Need new photo

  14. 2013 Accomplishments • Dues: • Hired a bookkeeper • 91% Collected • Lawsuits filed for small claims and liens • Communications Upgrades (Newsletter) • New Website www.greenbrierhoa.org • New Email list with backup • Entrance: • Repainted Entrance Signs • Installed Solar Lights

  15. 2013 Events I will add newer pics • National Night Out August 6,2013

  16. 2013 Adverse Events • Theft/vandalism of homeowners (homes and autos) • Squatter in vacant home • Several homeowner email complaints received • Constant speeding complaints • Animals at large / Missing • General Maintenance (home exterior/lawns) • Tires and other Items left on roadside Respect Our Community

  17. 2014 Planned Events • Storm Water Management Project

  18. 2014 Planned Events • Annual Community Yard Sale: June 7th • Quarterly Meetings: 7 pm Lexington Park Library • January 27, 2014 – Annual Meeting, Room B • April 21st: Meeting Room A • July 21st: Meeting Room B • October 20th: Meeting Room B • National Night Out: August 5th • November: BOD Finance Meeting • January 2014 – Annual HOA Meeting

  19. Homeowners Responsibilities • Be a good neighbor • Keep home and surrounding area clean and free of debris/clutter • Pick up after your animals (use leash for walks) • Keep grass neatly trimmed (both sides of sidewalk) • Respect your neighbors and their property • Notify the BOD of any violations or nuisances you are unable to resolve • Check the website for news and updates • Police yourself and be familiar with the covenants and restrictions of Greenbrier (e.g. No storing of RVs and boats.) • Get approval BEFORE you build (fence, deck, addition, shed, and etc.)

  20. Homeowner Involvement • Volunteers are needed for the following committees: (Sign up sheets at registration desk) • Architectural • Communications • Welcome Committee

  21. Elections • By written ballot

  22. Door Prize Winners • Gift Cards were won by the following attendees: • Lowes ($50): • Bed Bath and Beyond ($25) • Golden Corral ($25) • Panera Bread ($25) *Updated since the meeting

  23. QUestionsanDAnswers

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