New Commodore Induction

Slide 2:New Commodore Induction July 2007

Slide 3:Contents Background New (2005) Vision & Mission New (2005) Objectives Summary Detail Boating Victoria �Go Sailing & boating� program Financials Affiliation Fees Communication Resources Available Yachting Australia

Slide 4:Who is Yachting Victoria ? Industry Association for sailing & boating clubs State Sporting Association for sailing Boating Victoria - a recognised Division � for clubs with substantial power boat membership

Slide 5:Who is Yachting Victoria ? Elected representative body � Executive (of 10 ) 12 Executive Sub Committees � both divisional (eg Keelboat) and technical (eg Rules) � 120 + people Staff of 10 � several part time

Slide 6:Key People (See About YV on Website) Executive David Gotze � President Rik Arendsen � Vice Phil Coombs � Treasurer Graham Cunningham Marilyn O�Brien John Cain � Independent John Burgess � Past Pres Neil Beddoe Chris Wilson Gary Hosie Staff Ross Kilborn � CEO Johnny Rodgers � G S & b Program Manager Rod Austin � Events, Comp & SM Manager Mark Jackson Coaching Mgr Heather Cameron � Training Coord Sam Watson � Service Vikki, Jane, David Ian & Michelle

Slide 7:Background Current YV strategic plan developed in 2004/5 Club Conference input and feedback Sept 2004 Draft plan reviewed by Executive & staff & Committee Chairs � late 2004 Improved draft reviewed with Clubs in Feb 05 New Vision, Mission & Objectives approved by clubs in March 2005 Annual Questionnaire for feedback - September YA plan in parallel

Slide 8:Summary of 2004 Input from Clubs Lots of feedback about YV needing to demonstrate more value & relevance Major issue = communication Participation & membership levels stagnant Sailing ranks in 30�s on sports participation Some disenchanted member groups eg Power Boats

Slide 9:What�s needed ? Leadership A clear common view of what we want to achieve (a vision) A clear common view of the role of Yachting Victoria in achieving it ( a mission) A plan to go forward based on Agreed Objectives Agreed Priorities

Slide 10:New (2005) Vision Extend to social sailing and boating X Not just a sport for middle class, middle aged men, who want to race Sailing and Boating will be recognised as an enjoyable, accessible, safe sport and a lifetime recreation for everyone.

Slide 11:New (2005) Mission Narrow YV to focus more on the needs of clubs (who in turn serve their members) To have more people participating, more successfully, and more enjoyably in Sailing and Boating at member clubs

Slide 12:New (2005) Objectives Participation - Encourage the maximum possible number of people to participate at member clubs Strategic Representation - Ensure that the infrastructure is attractive to people and affordable & secure for clubs Coaching (including high performance) - Increase the success of competitive sailors. Training - Maximize the number of people trained in boating and sailing at member clubs, and the number of volunteers & staff supporting them Competition & Event Development - Increase safe participation in club based events and the expertise of member clubs in event and race management Service to Member Clubs - Optimise the effectiveness and efficiency of member clubs through the exchange of information and provision of services and advice Admin Secretarial & Governance - Ensure our own administration is effective and efficient, and delivers proper governance and support.

Slide 13:What are the priority objectives ? Training Greater marketing of sail training as a way into the sport & more & better YATC�s Training of Volunteers via YV Service to Clubs Educating clubs in the extensive resources available Creating opportunities for clubs to exchange information Marketing Participation Attracting new members � especially juniors & youth Brand/Image improvement Sponsorship & Media exposure Databased marketing � using data captured by MyClub to better understand members and market

Slide 14:Other objectives Strategic Representation continue to respond to issues as they arise in short term eg PFD�s, Marine Safety, Ports, Parks, Weather Major long term issue of club tenure and foreshore leases Coaching develop coaches to serve clubs & classes improve Victorian sailors performance Competition & Event Development Develop existing events & clubs & race management YV�s own admin, governance & secretarial support Revise Rules and ByLaws Support to our committees especially

Slide 15:Boating Victoria A new division of Yachting Victoria representing power boat owners at both yacht clubs and previous maritime clubs These members equally have a need for assistance with strategic representation, club management, marketing, training, competition & event development etc Works with BIA � industry association

Slide 16:Go Sailing & boating Program State Government Funded $400k from Volvo Ocean Race Melbourne Stop Over Surplus Stage A � club volunteer development (2007) Club Survey Training � Race Officers, Instructors, and Coaches Stage B � participation programs (2008) Kids (Tackers) Schools Teams Sailability Women

Slide 17:Communication with Club Officials E-Newsletters (registered in MyClub ?) Club Officials vs Club Members Last week of month Brief summary with links to more information Mail outs � for major issues Websites � all .com.au yachtingvictoria, boatingvictoria, vicsailingteam, gosailing, clubmarineseries. Club Conference for officials � September Half Year and Annual General Meetings Officials Training days & nights Annual Magazine

Slide 18: www.yachtingvictoria.com.au About YV � people, what we do News � incl past newsletters Events Calendar Club Manual Information for Club Officials Committees Links to other sites eg Boating Victoria

Slide 19:YV Club Affiliation Fees Major changes voted in overwhelmingly by clubs in March 2007, after 2 years of consultation Clubs � a category system � total YV Income $360k in 2007/8 9 categories from $300 to $52,000 pa � 80 clubs Based on total membership and fees income Scope for appeals & relief (eg Drought) Payable in 2 parts � September and December YA fees additional � calculated per head ( but members are of the club not YA or YV ) $24 per adult and $12.50 per youth / junior For anyone who votes or boats Racing Rules of Sailing � Rules 46 & 55 Silver card recognises club membership and provides personal accident insurance

Slide 20:Resources available Staff at YV (10) Committees (14 of = >120 people) Club Manual Paper On Website eg guides to Grant Funding, Insurance etc

Slide 21:Financials � 2007/8 Total Income = $2m YV $1.384 Sail Melbourne $.632 Sources of YV Income (excl SM) $1.384m Clubs $360k Grants & Sponsors $530k Activities & Other $494k Surplus $25k Net Assets $.2m

Slide 22:Yachting Australia The Australian Sailing Team � Government funded = high performance program One full time Coach in Victoria Training � Courses, content & material Club Services � IT services (MyClub, MyClass, My Centre and MySite) development of policies eg Membership Protection Insurance schemes eg public liability National Officiating program & rules administration .

Slide 23:What�s desired of Clubs ? Recognition of the benefit of a strong peak body Feedback and involvement in YV & this plan Resourcing of YV through funding � application of affiliation fees consistent with rules, by laws and other clubs.

Slide 24:Upcoming Training & Meetings Saturday August 4 � Club policies Membership Protection ( harrasssment, discrimiation and working with children) Inclusion Risk Management Sunday August 12 � Instructor Forum Saturday September 22 � Club Conference & AGM Variety of Go Sailing & boating program courses Instructor ( & Assistant Instructor) Coach Race Officer Variety of IT Tools Training eg MyClub, MySite,

Slide 25:Summary Not all clubs are the same Power vs sail Size Professional Vs Volunteer Club Members needs are different Keel Boat vs OTB vs Trailable vs Power Competition vs social Clubs can benefit if they engage with a strong peak body that recognises it services the needs of these diverse clubs and their diverse members in different ways.