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AccessText Advisory Committee Meeting October 7, 2009 2:30 pm - 4:00 pm Eastern Time

AccessText Advisory Committee Meeting October 7, 2009 2:30 pm - 4:00 pm Eastern Time Next Advisory Committee Meeting December 10, 2009. Agenda Roll Call and Ground Rules: Christopher Lee Advisory Committee Members and Development Board Project Update: ATN Team

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AccessText Advisory Committee Meeting October 7, 2009 2:30 pm - 4:00 pm Eastern Time

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  1. AccessText Advisory Committee Meeting October 7, 2009 2:30 pm - 4:00 pm Eastern Time Next Advisory Committee Meeting December 10, 2009

  2. Agenda • Roll Call and Ground Rules: Christopher Lee • Advisory Committee Members and Development Board • Project Update: ATN Team • Advisory Committee Application and Training Feedback: Committee • ATN Publisher Report & Issues: Ed McCoyd • Expanded Services: Christopher Lee • ATN Training 2010: Julie Balassa • Intuit QuickBase Donation Feedback Survey: Christopher Lee • Action Items Recap: Susan Roche • Next Meeting: December 10th (2:30 pm – 4:00 pm EST) Advisory Committee Items

  3. Progress Since April 2009 • April 2009: First Advisory Committee meeting • ATN Newsletter V.1.2 • May 2009: ATN Publisher application testing • May 2009: DSS Advisory Committee Input Interviews • May 2009: ATN Beta Members Update #1 • June 2009: Publishers begin processing test requests • June 2009: Publisher and DSS AU Agreements completed • July 2009: Collaborative discussions with ATPC, APH, RFB&D and Bookshare • July 2009: ATN Beta Members Update #2 • June 2009: ATN Website Revised (V.1.2) • June 2009: AAP/CITF Approved Expanding the Beta through June 2010 • July 2009: AHEAD Presentation and Exhibit • July 2009: Support, Training and Event Applications Completed • August 2009: Application was Launched • August 2009: ATN First Team Member was Hired (Welcome Kane Stanley!) • August 2009: Inside Higher Ed Article and Campus Newsletter • August 2009: The Chronicle of Higher Education Article • September 2009: Training and Application Survey • October 2009: ATN Newsletter V.1.3

  4. There are now over 650 members and 4 AMCs from every state (and DC) except Delaware and West Virginia.

  5. 2,519 Requests Received

  6. Average Fulfillment Time is 4.5 Days

  7. About 10% of titles are not in database and must be added as Research Titles.

  8. Fulfillment methods used by Publishers

  9. Support Logs • Number of Requests with Support Logs: 318 • Total Number of Support Logs: 618 • Number of Members who have used Support Logs: 118 • Support Logs by Publisher: • W.W. Norton 213 • Pearson Education 193 • Cengage Learning 140 • John Wiley & Sons 74 • McGraw-Hill 36 • Elsevier 24

  10. Application Update • File Transfer System • There were some technical issues regarding the transfer of large files using the ATN FTP server, so the file size per request was limited to 250 megabytes. • Title Data Management • Switchover to ONIX data

  11. Application Update (continued) • Potential Application Enhancements • Customized email notifications • Enable users to track receipt of files • Initiate support calls to ATN staff from Dashboard

  12. Advisory Committee Application and Training Feedback

  13. ATN Publisher Report & Issues: Ed McCoyd • International Interest in ATN • Accommodating Faculty with Disabilities • CSU Membership (Jeff and Mark) • AHEAD Review of the ATN DSS Membership Agreement (Ron Stewart) • New Publisher Exploration and Status (Rick Bowes)

  14. Expanded Services • Spring 2010 • DSS to DSS Exchange – ATN staff are developing the DSS to DSS post-production file exchange component. Some of the issues that need to be resolved include: • Will the exchange allow partial files to be listed or only complete files? • Will the ATN store the exchange files on a server for fulfillment or will files need to be uploaded by the providing member each time they are requested by another member? • How will file evaluation guidelines be developed, administered and enforced?

  15. Expanded Services • Spring 2010 • Federated Search • APH is in the process of upgrading their IT platform that supports the LOUIS database of alternate materials (October Completion). • RFB&D working with ATN IT regarding a suitable search interface.

  16. Training: Production Options after Files are Received from Publishers Proposed Agenda (Julie K. Balassa) • Format received (PDF, Word and Other?) • not available, receive desk copy • Pre-conversion production needs - PDF • quick and dirty if text-backed - paginate, auto-tag, reduce file size • more intensive if text-backed – set reading order, manually tag, add headings, touch up text (including punctuation), create “extras” file, etc. • image-backed – must OCR first • Pre-conversion production needs – Word • quick and dirty – usually doesn’t exist • more intensive – break pages and paginate, locate/add sections, remove/add headings and styles, edit/add punctuation, create “extras” file, etc. • Conversion (format? tools?) • Delivery (medium? Method?) • Storage (medium? method?)

  17. Intuit QuickBase Donation Feedback Survey

  18. Action Items Recap

  19. Next Meeting • December 10th (2:30 pm – 4:00 pm EST) • Advisory Committee Items

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