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The Master Schedule Collection

The Master Schedule Collection

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The Master Schedule Collection

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  1. The Master Schedule Collection November 12, 2013 presented by the Office of Educational Information Management

  2. Agenda • Purpose of the collection • Data elements for MSC • Completing the collection • Questions

  3. Purpose of the Collection

  4. State Fiscal Stabilization Funds (SFSF) • Data collected on MSC satisfies the data requirements of Indicator (b) • SFSF information on the VDOE website: http://www.doe.virginia.gov/school_finance/arra/stabilization/index.shtml • Specific information about Indicator (b) can be found in the Phase 2 application pages 59-63. http://www.doe.virginia.gov/school_finance/arra/stabilization/va_sfsf-phase2_application.pdf

  5. Indicator (b)(1) • Indicate which of the 12 elements described in section 640(e)(2)(D) of the America COMPETES Act are included in the State’s statewide longitudinal data system; • Element 8 – A teacher identifier system with the ability to match teachers to students • Element 9 – Student-level transcript information, including information on courses completed and grades earned

  6. Indicator (b)(2) • Indicate whether the State provides student growth data on their current students and the students they taught in the previous year to at a minimum, teachers of reading/language arts and mathematics in grades in which the State administers assessments in those subjects in a manner that is timely and informs instructional programs • Current Students – Fall collection • Students they taught in the previous year – EOY collection • Output from MSC will include teacher-level rosters with student growth data included

  7. Indicator (b)(3) • Indicate whether the state provides teachers of reading/language arts and mathematics in grades in which the state administers assessments in those subjects with reports of individual teacher impact on student achievement on those assessments. • Students they taught in the previous year – EOY collection • Output from MSC will include teacher-level rosters with student growth data included

  8. IPAL Requirements • Required so that Virginia will be in compliance with: • No Child Left Behind Act of 2001 (Public Law 107-110) • Title II of the Higher Education Act (HEA) • FTE data derived from IPAL is reported to the USED

  9. SEDF Requirements • SEDF data are used to determine the Standards of Quality (SOQ) add-on funding for career and technical education • SEDF data are also used to verify that divisions are satisfying OSHA requirements for class enrollment

  10. MSC Data Elements

  11. A Record • Header Record needed with every other record or group of records submitted • Includes: • Record Type • Data Collection Name • File Submission • Beginning School Year • Division Number • Section Type • Example: AMSC_IPAL32013001AB

  12. B Record • IPAL Records about personnel; only submitted in the fall (used by IPAL only) • Includes: • Record Type • Local Provider ID • License prefix and number OR Social Security Number • First, Middle and Last Name • Birth Date • Ethnic flag and Race Code; Gender (optional) • Full-Time Equivalent (important to Licensure) • Title I Position? • High Quality Professional Development given? • Experience (optional)

  13. C Record • Course records (shared between MSC, IPAL and SEDF) • one record for each section taught • Include fall, spring, year-long and summer school courses • Includes: • Record Type • Section ID • Serving Division and School • SCED Subject Area, SCED Course Identifier, SCED Course Level, SCED Available Credit or Grade Span, SCED Sequence • VA Course Code • Local Course Code • Local Course Title • Semester • Minutes per Course (total number of minutes for the year)

  14. D Record • Teacher records (shared between MSC, IPAL and SEDF) • one record for each teacher (content or special education teacher) or other personnel (example: Reading Specialist) that is connected to each section reported in the C records • Includes: • Section ID • Serving Division and Serving School • Teacher License Prefix and Number • Local Provider ID • Teacher Role Code • Defined Class Type • HQ Flag (fall only) • Flexibility Criteria Flag (fall only)

  15. E Record • Other Provider records • To be used to report any individual or entity without a VA License • Will be needed if the D Record does not have information in it • Includes: • Record Type • Local Provider ID • Provider Name • Provider Description

  16. Virtual Virginia/MOP Issues • Virtual VA should be reported with an E Record • This a change from earlier this year! • Use a Provider Description of “3” • MOPs • Determine if your affiliation with the provider does qualify you as an MOP (your MOP would be able to tell you this if you are unclear) • If so, then you would report with license information • If not, continue using the E Record with a provider description of “3”

  17. F Record • Student Records (used by MSC and SEDF) • Includes: • Record Type • Section ID • Local Provider ID • Student Testing Identifier • Local Student ID • Final Grade (on the EOY only) • Virtual Course Identifier • Dual Enrollment Flag • Work-based Learning Code • Governor’s Academy Code • Responsible Division (for regional centers only)

  18. G Record • Administrator and License Personnel that are not teachers; reported in the fall only (used by IPAL only) • Includes: • Record Type • Local Provider ID • Serving Division and Serving School • License Prefix and Number • Teacher Role Code • VA Assignment Code • Experience (optional)

  19. H Record • This Record has been retired for the 2013-2014 school year

  20. I Record • Connection Record (Used for SEDF) • This record connects two (or more) courses/sections that are taught by the same teacher during the same class period • Includes: • Record Type • Serving Division • Serving School • Section ID (highest level taught) • Connected Section ID (lower level taught) • You will have more than one record if you have more than two classes to be linked

  21. J Record • Cooperative Education Record (used by SEDF only) • Links cooperative teachers to the number of cooperative students that they are instructing • Includes: • Record Type • Serving Division • Serving School • Local Provider ID • Number of Students in Co-Op Program • Number of Minutes of Co-Op Period (minutes per period)

  22. Completing the collection

  23. Completing the Collection • For MSC, data can be submitted in parts • “Parts” must be complete sets • “A” records are always required • Certain combinations of B through J records can be submitted together • All parts must be successful in order for the collection to be complete and your verification reports to become available

  24. Output • Student growth percentile (SGP) data will be made available to school divisions upon a successful data completion and fully verified MSC • Getting the teacher rosters with growth data in a timely manner is dependent on completing the MSC • Used in research purposes and reporting • Example: Technology requested information on virtual learning going on in the schools • IPAL data is used to report to USED

  25. OUTPUT • SEDF reports come from the MSC Collection • All reports for SEDF are still available via the SEDF SSWS application • All reports will be verified via this application • If changes need to be made, the MSC would need to be resubmitted • Because SEDF is now part of MSC, SOQ funding will be linked to submitting MSC • Data verification is more important than ever!

  26. Deadlines • Fall MSC • Window opens: mid-October • Successful submission: December 5, 2013 • Window closes: January 31, 2014 • Supt certification due: January 31, 2014 • All sections of MSC-IPAL are collected • End-of-Year MSC • Window opens: mid-June • Window closes: September, 2014 • Verifications due: September, 2014 • Section B and G are not collected • May possibly be moved up from September 30th from previous years

  27. Questions? Contact Information: Allison Young Phone: (804) 225-3909 Email: Allison.Young@doe.virginia.gov Or Resultshelp@doe.virginia.gov