Fraternity & Sorority Life Standards of Excellence

1. Fraternity & Sorority LifeStandards of Excellence Revised October 2010

2. Overview of Training • General Information • Membership Development • Chapter Management • External Relations • Policy Compliance • Resources • If you have any questions please ask them!

3. General Information • Preparing your Binder • Follow the format outlined in the Self-Evaluation • Turning in Binders • Due June 14th • Binders returned in the Fall after Homecoming • Extra Credit- Provided by SLL and Greeks Gone Green

4. Communication We will be emailing all SOE chairs with information and updates including: • SOE Point Opportunities • Extra Credit Opportunities • Please make sure SLL knows your current email address & check your email regularly!!

5. Membership Development • Academic Achievement • Chapter GPA (Gold Laurel Standard) • Documentation: provided by Greek Life • Academic Success Program • Documentation: Description of program • Academic Success Presentations • Documentation: Completed Educational Program Forms • Academic Recognition Programs • Documentation: Description of program • Individual Member Standards • Documentation: Description of standards w/advisor verification

6. Educational Program Form Find it: http://greeklife.sdsu.edu/policies.html

7. Membership Development (cont.) • Membership Orientation & Education • Written New Member Education Program (recognition standard) • Documentation: Copy of chapter’s written new member education program, dates and description of new member activities, & copy of chapter written plan for continuing education. • New Member Series • Documentation: provided by Greek Life • 60% of pts. awarded on attendance, 40% of pts. awarded if 50% or more of chapters attendees complete the electronic evaluation

8. Membership Development (cont.) • Chapter Educational Programs • Documentation: Completed Educational Program Forms • Minimum of three per year. Programs must be completed by a TRAINED PRESENTER and last at least 30 minutes. • Changed – now chapters can earn the full 30 points by having 25% of their members at 6 programs (5 points each) or by having 50% of their members at 3 programs (10 points each) or a combination of 5 point and 10 point events. • An untrained student may co-present with a trained presenter with expertise in the topic. ONE MUST FOCUS ON CULTURAL AWARENESS?DIVERSITY ISSUES IN ORDER TO RECEIVE ANY POINTS IN THIS CATEGORY.

9. Membership Development (cont.) • Leadership Development *Each member only counts once* • External Leadership Programs Documentation: List of members with name of conference/workshop with verification of attendance • Additional Participation in External Leadership Programs Documentation: Same as above • Individual Leadership Positions, Non-Greek Documentation: List of names, organizations, and position held • Individual Leadership Positions, Greek Documentation: List of names, organizations, and position held • Leadership Development Series *NEW* 10 points/year Documentation: Student Life & Leadership

10. Chapter Management • Participation (all documented by Greek Life) • Attendance at Council Meetings (recognition standard) • 80% of council meetings • Chapter Presidents Meetings (recognition standard) • 80% of council meetings • President Roundtables (5pts.), Council Specific (5pts.) • TEAM SDSU January 2011 • Chapter Showcase Presentations • Participation in GLAB and Greek Week Events • Participation in Jr. Greek Council

11. Chapter Management (cont.) • Financial Management • Bookkeeping • Documentation: Description of accounting process signed by Treasurer and Advisor • Budget (Gold Laurel standard) • Documentation: Copy of budget each semester signed by Treasurer and Advisor • Financial Policies and Agreements *signed by members • Documentation: Copy of policy with Advisor and Treasurer verification • Council & University Debts (recognition standard) • Documentation: provided by Greek Life

12. Chapter Management (cont.) • Goals & Action Plans • Goal Setting (Gold Laurel standard) • Documentation: Description of goal setting process, and list of three goals from each semester with action plans • Alumni and/or Advisor Guidance • Chapter Advisor (recognition standard) • Documentation: Letter from advisor • Campus Chapter Advisor Meetings • Documentation: provided by Greek Life

13. Chapter Management (cont.) • Executive Board Training & Transition • Officer Notebooks • Documentation: Statement from president & table of contents • Transitional Meeting • Documentation: Meeting agenda • *Tip - make sure outgoing SOE chair gives incoming SOE chair all documentation for events/programs held in Fall 2010 • Chapter Meetings • Attendance • Documentation: List of meetings and members present • Minutes • Documentation: Letter from Advisor • Administration • Standards Self-Evaluation & Awards Applications • Documentation: provided by Greek Life

14. External Relations • Campus Involvement • Clubs & Organizations • Documentation: List of members and organizations to which they belong. *Each member only counts once. • New: Opportunity to earn more points now • Campus Activities *Include Photograph • Documentation: List of activities and brief description, date, location, and attendance with verification • Aztec Nights participation • SDSU athletic events now 40% chapter attendance

15. External Relations (cont.) • Alumni and Family Relations(Gold Laurel Standard) • Newsletters / Routine Communication • Documentation: Copy of newsletters, verification of communication • Alumni Events – 2 Events • Documentation: Copy of invitations • Family Events – 1 Event • Documentation: Copy of invitations • Other Parent and/or Alumni Involvement Activities • Documentation: Description of activity, dates, names, and advisor verification. *ensure an ongoing commitment

16. External Relations (cont.) • Community Service (90pts.) (Gold Laurel Standard) • Direct Community Service (DCS) (max. 90 points) • 4 points per hour per member. Example: 1,000 hours of comm. Svc divided by 50 members =20 hrs per member. 20 hours X 4 points = 80 points. • Philanthropy week sponsoring chapter is credited only with hours their members complete. • Philanthropy: (max. 20 points) • 1pt. per dollar per member • 1pt. per ‘in-kind’ donation per member • Chapters CAN complete all 90 points with community service, but can only earn 20 points for money raised Documentation:Student Organization – Community Service Form, receipts, letter from beneficiary

17. Community Service From

18. External Relations (cont.) • Faculty/Staff Relations • Faculty/Staff Programs (Gold Laurel Standard) • Outreach: Must be someone other than your advisor • Documentation: Description of activity OR letter from University department • 2 events worth 5 points each • Greek Relations • Greek Relations Activity (Gold Laurel Standard) • Documentation: Description of event including date, location, and number of participants from each chapter. *Photograph* • One should be with a USFC or NPHC organization and one with an IFC or Panhellenic organization.

19. External Relations (cont.) • Participation in Auxiliary Greek Organizations(Gold Laurel Standard) • GAMMA, Rho Lambda, FratMANNERS etc… • 15% of chapter to earn 10 points. • Documentation: List of members and Organizations • (Inter)national Fraternity/Sorority Relations • Attendance at (Inter)national Organization Events • Documentation: Letter from HQ or Regional Officer • Magazine/Newsletter Articles/Online Publication • Documentation: Copy of article submission • Interaction with Other Chapters • Documentation: Letter from other chapter describing activity

20. External Relations (cont.) • Public Relations • PR Chair • Documentation: Name and job description • Press Releases • Documentation: Copy of press releases • 2 Per year *don’t have to be published • Local Website • Documentation: Printout of current website with URL • To earn points the website must be active and updated

21. Policy Compliance • Risk Management • Risk Management Officer • Documentation: Name & job description • Risk Management Educational Sessions • Documentation: Completed Educational Program Forms • 4 per year. 50% attendance. MUST INCLUDE programs on alcohol/drug awareness and sexual assault/domestic violence awareness to earn points. • New- #3 or #4 can be 75% of NEW MEMBERS • Safe Social Events • Dry Events • Documentation: Description of event, location etc. • Documentation must be signed by other chapter’s president and your chapter’s advisor for verification. *Photograph* • New- If Chapter has more than one event with the same chapter, only one will count.

22. Policy Compliance (cont.) • Member Conduct • Chapter Code of Conduct (Gold Laurel standard) • Documentation: Copy with advisor verification • Chapter Judicial/Standards Board • Documentation: Copy of judicial procedures • Compliance with Campus Policies • Incentive for Compliance (Gold Laurel standard) • Documentation: provided by Greek Life • Facility Management (only for Chapters with housing) • Fire Drills • Documentation: copy of evacuation procedures, advisor verification • Chapter House Appearance • Documentation: provided by Greek Life

23. Extra Credit • Max of 50 points extra credit awarded • Green Love (30pts. maximum) – lists 21 options to earn points including: • Attending Green Love, Greeks Going Green or Environmental Business Society Meetings • Recycling • Lowering energy use by 10% • Electing an eco-chair • Hosting a speaker on environmental issues • Completing an eco-friendly community service • Printing chapter T-shirts on organic material • Installing a white board for announcements instead of printing flyers/agendas

24. Caitlyn’s Tips for organizing your binder

25. Due Date • Please turn in an organized hard copy. A flash drive is an extra option you can submit in addition to the hard copy. • Packets can be turned in starting May 17th • The deadline in June 15th at 4:30pm

26. Questions?