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University Photo Class Roster Policy & Implementation Overview

This document outlines the University of Michigan's Photo Class Roster Policy approved in Spring 2006, which governs the use of student photos for internal business purposes like class rosters and seating charts. It details the protocols for obtaining permission from MCard holders for photo usage in departmental settings. The Photo Class Roster Project, initiated on June 22, enables authorized personnel to access and print student photos with several display options. Training resources and support are provided for users navigating the system. For more information, refer to the links provided.

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University Photo Class Roster Policy & Implementation Overview

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  1. Photo Class Roster Demo Lisa Emery Unit Liaison Meeting June 28, 2006

  2. Photo Use Policy • SPG 601.13 approved Spring 2006 • http://spg.umich.edu/pdf/601.13.pdf • Approves the use of photos for internal University business purposes, specifically class rosters and seating charts. • MCard holders are automatically excluded from having their photos used for University community purposes (e.g., internal Web sites, Facebooks, Department rosters) unless the departments/schools/units obtain written/electronic permission from the cardholder for the intended use.

  3. Photo Class Roster Project • Rolled out Thursday, June 22 • Available to instructors, proxies, and staff with Class Roster access • Ability to view individual photos • Run a printable report showing all students with photos

  4. View Individual Photos Navigate to Class Roster > Enrolled tab

  5. View Individual Photo (cont)

  6. Print Class Roster • A printable report with students and their photos is available by clicking the Print Photo Roster link on the Enrolled tab • Can display 20, 24, or 30 photos per page • Users can select up to four types of data to display with the photos • Name always displays • Emplid, Uniqname, Units, Level, and Program are optional selections

  7. Print Class Roster

  8. Data Options for Photo Rosters

  9. Running the report • This window will show users the status of the report • After the Run Status has changed to Posted, it will automatically open the report in this window • Mac users may have to retrieve their report from their desktop • Pop-up blocker must be disabled • Must have Adobe 7.0.5 or higher to view the report

  10. Photo Roster

  11. Training Resources • Step-by-Step procedures available in MAIS Linc • Online help available in Teaching Support • Flyers posted on the MAIS website: http://www.mais.umich.edu/groups/classroster_flyer.html • MAIS Help Desk (936-7000)

  12. Questions?

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